Job Description

Title: Manager Finance and Admin

Company Name: Palashipara Samaj Kallayan Samity (PSKS)

Vacancy: 1

Job Location: Madaripur

Employment Status: Full-time

Educational Requirements:
∎ Master of Commerce (MCom) in Accounting or Finance

Experience Requirements:
∎ At most 7 year(s)

Job Context:
∎ USAID’s Community Nutrition and Health Activity (CNHA) funded by USAID and implemented by CARE Bangladesh, aims to sustainably impact the nutrition and health of women and children in their first 1000 days of life. The activity will strive to achieve its goal by contributing to the areas of Strengthened community health systems to deliver nutrition, family planning, and health services; improving household nutrition and health behaviors; enhancing leadership and governance for improved nutrition; resilience of communities and households to potential nutrition shocks increased.
∎ Palashipara Samaj Kallayan Samity (PSKS) is a local non-government organization (NGO) was established at village Palashipara of Tentulbaria Union under Gangni Upazila of Meherpur district on February 15, 1970.
∎ PSKS is seeking a professional for the position of Manager Finance and Admin for USAID’s Community Nutrition and Health Activity (CNHA) implemented by CARE Bangladesh. As a local implementing partner, the activity will be implemented by PSKS in the Padma Basin of Madaripur Cluster (Madaripur, Faridpur, and Shariatpur Districts) from October 2023 to September 2027. Note that this requirement will depend on the availability of donor funds.
∎ CARE Bangladesh, a non-profit international development organization, is implementing a five-year-long project “USAID’s Community Nutrition and Health Activity (CNHA)”. CARE Bangladesh with its consortium partners icddr,b, mPower, jhpiego and Viscom will implement this project both at national and sub-national levels and ESDO/FIVDB/PSKS/SAINT BD will work at the local level to execute the field activities in Kishoreganj/Madaripur/Patuakhali/Rangpur cluster. The consortium is implementing a five-year-long project on Community Nutrition and Health Activity (CNHA) supported by USAID.
∎ Under this CNHA Project, the CARE Bangladesh consortium will work with different ministries, especially the Ministry of Health and Family Welfare (MoHFW) of the Government of Bangladesh (GoB) at the national, regional and local levels, to improve nutrition status by strengthening the community health system and support the effective implementation of the Second National Plan of Action for Nutrition (NPAN2). This will work at multiple levels of local government institutions, specifically with the Nutrition Coordination Committees at the district, upazila and union levels–focusing on the community health system and strengthening the Core Team approach and local nutrition-governance mechanisms. The project will facilitate developing solutions emerging from communities, government line departments and the private sector. The CNHA will replicate proven best practices to scale up innovative local governance models for better nutrition by transforming the Union Development Coordination Committee (UDCC) into nutrition outcomes. Digital solutions related to health and Nutrition services are key strategies for improving nutrition. The project intends to impact several of the core challenges selected districts face in the North (Rangpur), Haor (Kishoreganj), Padma Basin (Madaripur) and Coastal belt (Patuakhali) of Bangladesh.
∎ PSKS, a local partner of this project implementation is hiring a Manager–Finance and Admin. The Manager–Finance and Admin will be responsible for the management of financial and administrative activities of the PSKS under CNHA while carrying out his/her day-to-day responsibilities. Under the guidance of the Project Manager, S/he will work closely with the project team for financial planning, fund management, HR and procurement planning, capacity building and periodic reporting, audits and evaluation. S/he will play a crucial role in ensuring compliance with USAID’s regulations, government guidelines, CARE standards and own organization`s policies. The Manager will also proactively troubleshoot field-related issues and serve as a technical expert in finance and compliance, offering intensive capacity-building support to staff.

Job Responsibilities:
∎ Responsibility # 1: Financial management including budgeting, monitoring and reporting: 40%
∎ Work as a key point of contact for PSKS CNHA project’s financial issues.
∎ Provide support to the project management team in preparation of the annual budget and budget narrative.
∎ Oversee the operations and development of the project’s financial issues including budgeting, recruiting, training, and conducting regular assessments of financial procedures.
∎ Advise project team members and senior management on decisions related to the project’s finances.
∎ Check the submission for accuracy and recommend fund release and expense adjustment.
∎ Prepare financial forecast with program support and track budget versus expenses to monitor the project’s burn rate and update the program accordingly.
∎ Facilitate different audits, and address findings and recommendations.
∎ Review the overall financial monitoring system and closely monitor the projects' financial and procurement operations, ensuring compliance at all levels.
∎ Track the project's operational and activity-related expenses and take appropriate measures to make timely payments to consultants, vendors, service providers, etc.
∎ Prepare the financial and accrual reports as per project requirements.
∎ Ensure proper use of VAT coupons and timely submission of the VAT report.
∎ Responsibility # 2: Human resources management and project administration: 20%
∎ Work with the HR department to ensure proper recruitment process and maintain documents accordingly.
∎ Ensure capacity development training and guidance to project staff on financial and administration issues.
∎ Establish a standard and systemic approach for prevention, control, and reporting related to fraud and corruption cases.
∎ Ensure the project closing plan is being executed as per donor’s requirement and in a timely manner.
∎ Responsibility # 3: Project procurement activities: 20%
∎ Ensure the procurement process of project goods and services following the required compliance.
∎ Prepare and maintain inventory tracking records.
∎ Ensure availability of adequate stationery, materials, and supplies for training and activities on time.
∎ Prepare inventory disposition plan during close-out as per Donor requirement.
∎ Responsibility # 4: Communication and liaison with partners and stakeholders: 20%
∎ Maintain effective communication between the key personnel of CARE to ensure the requirements are met accordingly and timely.
∎ Maintain effective communication with project staff and different departments at PSKS.
∎ Map, update, and maintain suppliers, vendors, and contractors' contact information and communication.
∎ Regularly orient suppliers, vendors, and contractors on standard policy, procedure, and compliance rules and safeguarding
∎ Additional job responsibilities:
∎ The duties and responsibilities set out above are partial. The role holder may be required to carry out additional duties within the reasonableness of her/his level of skills and experience. Ready to work in any natural disaster or emergency anywhere in Bangladesh.
∎ Reporting:
∎ The Manager – Finance and Admin will report to the Project Manager of PSKS and will closely work with the Senior Officer – Sub Grants, and Cluster Coordinator of CNHA, CARE Bangladesh
∎ Working Conditions:
∎ This position is primarily desk-based in Madaripur cluster office. However, there may be a need for field visits in accordance with specific project requirements and operational needs.

Additional Requirements:
∎ Age at most 45 years
∎ Both males and females are allowed to apply
∎ Women are particularly encouraged to apply.
∎ May be relaxed for candidates with higher experiences.
∎ Skilled in computer literacy, internet, and email communication.
∎ Program facilitation, presentation skill in MS Word and MS Power Point.
∎ Ability to write reports and communication in English.
∎ Excellent interpersonal communication skills.
∎ Good presentation skills.
∎ Ability to contribute to a small, proactive team.
∎ Minimum 7 years of professional experience in finance, administration, and grants management in the development sectors
∎ Working experience in USAID-funded projects is preferable.
∎ Committed to achieving results in a short time frame and under time pressure.
∎ Excellent communication skills and ability to effective coordination among sections.
∎ Excellent interpersonal skills, cost-effectiveness, value for money, and integrity
∎ Ability to set priorities, plan, and organize the work.
∎ Skilled in computer literacy, application software, internet, and email communication.
∎ Good understanding of and commitment to promote Gender, Equity, and Diversity Inclusion (GEDI) related concepts, ideas, and best practices

Salary: Tk. 50000 (Monthly)

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 2 Oct 2023

Company Information:
∎ 27 Sep 2023
∎ Palashipara Samaj Kallayan Samity (PSKS)
∎ Address : Vill: Bashbaria, PO: Gangni, Post Code: 7110, Upazila: Gangni, Dist: Meherpur
∎ Web : www.psks-gm.org
∎ Business : The organization (Palashipara Samaj Kallayan Samity) was established by some youths of village Palashipara of Tentulbaria Union under Gangni Upazila of Meherpur District on 15 February 1970 in order to enhance the quality of life of the underprivileged people in the community.

Category: NGO/Development

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