Job Description
Title: Logistics & Procurement Officer
Company Name: World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
Vacancy: 1
Job Location: Cox's Bazar (Ukhia)
Employment Status: Contractual
Educational Requirements:
∎ Graduation or Masters in any discipline
Experience Requirements:
∎ At least 2 year(s)
Job Responsibilities:
∎ Compiles information, records and quotations to prepare purchase orders for procurement of material, equipment, tools, parts and services.
∎ Conducts research/source and response to internal and external inquiries for status and information
∎ Define and select the sourcing method as per WV policy and product/service nature.
∎ Prepare the RFI/RFQ/RFP as per the user’s requirement and sourcing method.
∎ Float the RFI/RFQ/RFP as per appropriate method (Restricted/Open/International)
∎ Collect and compile the proposals and evaluate all the proposal for pre-selection criterion, technical and financial proposals.
∎ Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales;
∎ Check the quality and sample before finalization of award and get confirmation from the users.
∎ Document all facts and figures in the comparative bid analysis and get it approved by the appropriate authority.
∎ Negotiation and verification and market assessment in case of requirement.
∎ Collect feedback from other clients regarding their performance of shortlisted suppliers and ensure Block Party Screening on shortlisting.
∎ Award the contract or issue PO duly approved by the appropriate authority.
∎ Follow up on the delivery of customs documents filing;
∎ Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards;
∎ Responsible for arranging and overseeing transportation of goods in accordance with WV procedures;
∎ Prioritize dispatch needs in conjunction with program, field sites;
∎ Sign for receipt of goods (goods received note) or reject as appropriate in conjunction with the Procurement Officer;
∎ Update Warehouse Register and pass documents to central files for further processing.
∎ Ensure safe and appropriate storage of items and/or general consumables;
∎ Deliver items to internal teams and ensure efficient transfer of consumables, items and/or cases to and from other providers;
∎ Ensure commodities are received, stored in appropriate conditions;
∎ Review Stores procedures/processes to identify any improvements;
∎ To implement/maintain and follow standard warehouse practices and record keeping to full audit trail standard;
∎ To ensure the correct storage, rotation of stock and proper structural maintenance of warehouse(s) to keep all stocks in good condition;
∎ Implement/maintain security and safety procedures/systems;
∎ Handover the PO and sample to the Warehouse Staffs to ensuring deliver as per sample.
∎ Ensure timely delivery and pursue regularly.
∎ Communicate with the requestor regarding the delivery update proactively.
∎ Get the signed delivery challan.
∎ Ensure preparation of Payment Requests, makes sure all documents are attached as per the payment check list and forwards for approval;
∎ Manage day-to-day supplier relationship for assigned commodities;
∎ Communicate with the external stakeholders for any issue related to specification budget, quality conformance and process related issues.
∎ Coordinate with suppliers to ensure on-time delivery.
∎ Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
∎ Ensure that suppliers/vendors are paid on time against right quantity received by WV.
∎ Study the policy regularly and avoid any non-compliance issues.
∎ Report all complexities and deviations to the supervisor/line manager.
∎ Support the supervisor and business analyst by providing data on various factors.
∎ Clear understanding on procurement process related documentation and audit queries.
∎ Manage the Procurement within the minimum lead time.
∎ Carry out additional responsibilities and projects as assigned by the supervisor.
∎ Demonstrating an understanding of commitment to World Vision’s Core Values in the approach to work and relationships;
∎ Current career plan that is consistent with World Vision’s strategic goal
∎ Work and Life balance
Additional Requirements:
∎ Age 28 to 40 years
∎ Effective Communication skills
∎ Strong analytical skills
∎ Proven experience as a team player
∎ Demonstrated collaboration & team building skills
∎ Understand advocacy theory, process and practice.
∎ Strong political awareness and judgement
∎ Proven ability to write and produce publications
∎ Competent in the use of Microsoft Office computer programs including Word, Excel and PowerPoint
∎ Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) desired, or ability to obtain certification within 2 years.
∎ Demonstrated success in establishing, managing and leading and large project teams which result in successful sourcing project delivery with qualitative and quantitative results.
∎ Ability to manage multiple projects and effectively deal with a fast-paced and changing environment.
∎ Demonstrated ability to communicate effectively at all levels in the company through oral and written forms such as presentations and reports. Experience working on communication plans and change management techniques. Should be an articulate, persuasive leader who is comfortable working at all levels.
∎ Ability to develop metrics, methods and procedures which drive results across projects, and provide linkage to corporate objectives. Excellent analytical skills are required.
∎ Experience performing detailed analyses of complex data or situations. Performing supplier financial analyses. Experience in reporting, and the use of spreadsheets.
∎ Experience in driving customer satisfaction through proven, measurable sourcing results while balancing controls and risk mitigation.
∎ Strong contract negotiation skills and experience working with legal throughout complex contracting processes.
∎ Experience in using eSourcing tools and technologies preferred, including eRFx, reverse auctions, project management tools, contract management tools. Also experience required in procurement ERP modules.
∎ Strong knowledge of Procure-to-Pay processes.
Salary: Negotiable
Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays, Insurance
∎ Festival Bonus: 1
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 19 Dec 2023
Company Information:
∎ 12 Dec 2023
∎ World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
∎ Address : Sayeman Heritage Residence, Second Floor, Block - B, Sayeman Road, Baharchora, Cox's Bazar -4700
Category: NGO/Development
: World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly; all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.
