Logistics and Admin Assistant
Job Description
Title: Logistics and Admin Assistant
Company Name: Solidarites International
Vacancy: 01
Job Location: Bandarban
Employment Status: Full-time
Educational Requirements:
∎ BBA/ Bachelor degree in relevant field
Experience Requirements:
∎ 2 to 3 year(s)
Job Context:
∎ Goal / Purpose:
∎ The Log Admin Assistant supports Bandarban base in the processing of logistic, administrative and accounting operations as well as all tasks relating to Human Resources. He/she carries out the purchases, stock handling, office maintenance as well as responsible for filing and archiving logistics, accounting and HR related documents.
∎ He/she is one of the guarantors for implementing and respecting Solidarites International Logistic, Financial and HR procedures.
Job Responsibilities:
∎ •Administrative Management of Personnel:
∎ Assist the Project for the administrative management of recruitment and hiring
∎ Ensure the confidentiality of all HR datas
∎ Participate in the monitoring of work at the field
∎ Assist the project team in the organization and conduct of meetings with personnel representatives
∎ •Treasury / accounting / management
∎ Manage the physical maintenance and safety of cash boxes;
∎ Prepare monthly closing, revision and integrity of accounts;
∎ Issue vouchers, supervise archiving of records;
∎ Support and participate whenever required in audits or any checks issued by partners, donor or head office
∎ Participate in the consolidation of budget follow ups and cash forecasts;
∎ Monitor due dates for payments of contracts;
∎ Establish a statement of needs for liquid assets;
∎ Carry out pay-outs and advances, within SI established guidelines;
∎ Keep the registry of cash pay-outs and the cashier's register;
∎ Record budgetary transfers, allocations and keep accounting codes;
∎ Verify, before recording, that records conform to regulations and procedures of Solidarités International;
∎ Translate accounting documents if necessary, within SI established guidelines;
∎ Exchange currencies at request of superiors;
∎ Verify cash balances daily and report any discrepancies to superior;
∎ Archive accounting records according to Solidarités procedures after a final verification of receipts etc.;
∎ Guarantee security of the cash and confidentiality of information.
∎ •Logistics Management:
∎ Knowledge and monitoring of the market:
∎ Take part in the analysis of the local purchasing environment
∎ Update price lists and supplier files
∎ •Supply Management:
∎ Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
∎ Generate logistics needs for the program team and coordinate with coordination logistics for purchase.
∎ Implement purchases for program and coordination while respecting the rules and approval procedures established by donors and Solidarités International
∎ Ensure that products purchased correspond to the requirements of the requester in terms of quantity and quality
∎ Ensure that the format of, and information on quotes and invoices comply with regulations
∎ Ensure compliance with administrative procedures for the management of advances and payment of suppliers
∎ Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
∎ Monitor and update IOFs follow up manually and electronically
∎ Archive all documents related to purchases
∎ Process payment of the service provides and goods suppliers.
∎ •Stock / Storage Management
∎ Record stock in and out for the program
∎ Prepare stock card for every items in the Program
∎ Carry out monthly stock inventory for program/coordination and reconciliation with what should be in stock
∎ Prepare documents related to stock movement from Dhaka office to any project office
∎ Regularly monitor the quality of products during storage. Pay special attention to expiration dates
∎ Archive all documents related to stocks
∎ •Vehicle Fleet Management
∎ Prepare the vehicle movement schedules every week and share with respective team members
∎ Check and archive the monthly log book of car
∎ Arrange local transport for the SI staffs.
∎ Archive the rental vehicle administrative documents in the folder.
∎ •Premises Management
∎ Assist support services in printing documents
∎ •Reporting/Communication:
∎ Participate in supervision of regulations in effect
∎ Aid admin coordinator in relations with administrative authorities
∎ Ensure the compilation of price lists and suppliers
∎ Ensure the drafting monthly stock inventory for the coordination stock and any activity report upon request from his/her line manager
∎ Immediately notify manager of any problems occurring during his/her service, in particular any loss, damage, theft or attempted break-ins.
∎ Send the monthly IOF follow up, Stock inventory, fuel follow up, Responsibility follow up, Updated park statement, Contract follow up to program manager
Additional Requirements:
∎ Both males and females are allowed to apply
∎ Computer literacy in MS Office package.
∎ Excellent verbal and written communication kills in both Bengali and English.
∎ Knowledge on supply/stock management, budget follow up can be an added value.
∎ Local candidate are encouraged to apply.
Salary:
∎ Full gross salary 58,700 BDT & other benefits as per ISR of Solidarités International.
Application Deadline: December 22, 2019
Company Information:
∎ Solidarites International
∎ Address : House # 15/A, Rd # front 8, Block # F, Banani, Dhaka – 1213, Bangladesh
∎ Web : www.solidarites.org
∎ Business : SOLIDARITES INTERNATIONAL is an international humanitarian organization based in Paris, France, which provides aid and assistance to victims of war and natural disasters. For the past 35 years, the organization`s vocation has been to meet the three vital needs - drinking, eating and sheltering - of vulnerable populations around the world. Our programs mainly focus on emergency relief actions related to water and sanitation but also related to food security as well as shelter and infrastructure rehabilitation and reconstruction.
Category: NGO/Development
Read Before Apply: Please do not send hard copy of CV. Only online job application will accept.
Deadline Expired on 22nd Dec 2019
More jobs of Solidarites International
Similar Jobs
Keywords:
bd job, bd job bangladesh, bd job bd, bd jobs bd, bdbd jobs, bdesh job, bdjob, bdjobs bangla, bdjobs bangladesh, bdjobs of bangladesh, all job, all jobs, all jobs teletalk, bd govt job, bd job circular, bd job today, bdjob circular, bdjobs circular, bdjobstoday com, brac ngo career, electronic recruiting, government bd jobs, govt job circular, govt job circular 2024 bangladesh, govt jobs in bangladesh, jo bs, job circular, job circular 2024, job circular2024, jobs circular 2024, sign in bd jobs, teletalk jobs, teletalkjob, www bd jobs, www bdjob com bd, www bdjobs bd, www bdjobstoday com, all government job circular, all government job circular 2024, all government jobs, all government recruitment, all govt job circular, all govt job circular 2024, all govt recruitment, all job circular, all job circular 2024, all job login, all jobs account, all jobs circular 2024, all jobs login, alljobs teletalk com bd, bangla job circular, bangla job news, bangla job newspaper, bangladesh all job, bangladesh job circular, bangladesh job circular 2024, bangladeshi job website, banglalink career, banglalink job, bank job circular, bd all job, bd application, bd driver job, bd government job circular, bd government job circular 2024, bd govt job bdgovtjob net, bd govt job circular 2024, bd govt jobs circular, bd job app, bd job chittagong, bd job dhaka, bd job garments, bd job in khulna, bd job news bangla, bd job newspaper, bd job rajshahi, bd job site, bd job sylhet, bd job vacancy, bd job's com, bd jobs apply online, bd jobs chittagong, bd jobs circular 2024, bd jobs dhaka, bd jobs in garments, bd jobs today dhaka, bd jobs today ngo, bd jobs website, bd jobscom, bd online job for students, bdjob account, bdjob today, bdjobs account create, bdjobs brac, bdjobs com limited, bdjobs com online job posting, bdjobs govt, brac job, brac jobs circular, brac ngo job, canadian job bank, career at walton, career in bangladesh, dc office job circular 2024, dhaka work, driving job in bangladesh, eastern bank job openings, ebl bank career, freelancing bd, freelancing from bangladesh, freelancing in bangladesh, gov all job, government government job, government j, government jobs 2024, government jobs 2024, government jobs circular 2024, government jobs government jobs, government's job, govt govt jobs, govt j, govt job circular 2022, govt job circular 2024 bangladesh, govt job job, govt jobs 2024, govt jobs circular 2024, govtjobs 2024, home work job, jamuna group job circular, job bank, job bank job bank, job bank jobs, job bd gov, job circular 2024 bangladesh, job in dhaka, job in dhaka city, job in khulna, job in rajshahi, job in sylhet, job in sylhet city, job news, job news in bd, job news today, job newspaper, job newspaper bangladesh, job newspaper today, job offer in bangladesh, job opportunity in bangladesh, job portal in bangladesh, job site in bangladesh, jobs in bangladesh, jobs in chittagong, jobs in garments, jobs in ngo, jobs in rajshahi city, jobs teletalk, jobs un, jobsite bangladesh, largest job site of bangladesh, largest jobsite in bangladesh, latest job circular, my bd jobs, my bdjobs, new government job circular, new govt job circular, new govt job circular 2024, new job circular, new job circular 2024, new jobs circular 2024, ngo development, ngo job circular, ngo job circular 2024, ngo jobs in bangladesh, online job bd, online job in bangladesh, online jobs for students in bangladesh, online jobs online, part time job in dhaka, pharmaceutical job circular, recent government job circular, recent govt job circular, recent job circular, recent job circular 2024, recent ngo job circular, teletalk all job, teletalk job circular, teletalk job portal, today bd job circular, today job circular in bangladesh, today jobs circular, un jobs in bangladesh, walton job circular, work jobs, www bd job circular 2024, www bdjobs com 2024, www bdjobstoday com 2022, www job bd com, www jobs bd com, www teletalk com bd job circular, all bd job circular 2024, all govt job bd, all govt job circular 2022, all job circular 2022, all job circular in bangladesh, all teletalk jobs, alljobs by teletalk, alljobs circular bd, alljobs teletalk bd, australia job site, australia job vacancy, bangla cyber job, bangla job cyber, bangla jobs, bangladesh cyber, bangladesh freelancing site, bangladesh government job, bangladesh govt job circular, bangladesh govt job circular 2024, bank careers, bd govt circular, bd govt job circular 2021, bd govt job circular 2022, bd govt job news, bd govt job today, bd govt jobs 2024, bd job circular 2022, bd job com today, bd job cyber, bd job gov, bd job gov bd, bd job news today, bd job teletalk, bd jobs gov bd, bd jobs government, bd jobs teletalk, bd new job circular, bd teletalk job, bd work, bdgovt job, bdjobs teletalk, bdjobstoday company, call center job, canada job vacancy, career jobs, carers jobs, company job, corporate jobs, ctg jobs, cyber bangla job, cyber jobs, data entry jobs from home in bangladesh, data entry jobs in bangladesh, data entry jobs online bangladesh, easy jobs, finance job, gov job circular in bangladesh, government job apply, government job bangladesh, government job circular bd, government job circular in bangladesh, government job circular today, government jobs 2022, government jobs bd, government jobs com, govt bd job circular 2024, govt job apply, govt job circular 2022 bangladesh, govt job list in bangladesh, govt job news bd, govt jobs com, govt vacancy today, hot jobs, international job sites, international jobs, international jobs in bangladesh, international ngo jobs in bangladesh, jago jobs, jagojobs, job advertising, job circular 2022, job hunter sites, job in australia, job in security guard, job listing, job listing websites, job offers, job opportunities, job opportunities in canada, job opportunities in japan, job portal, job posting, job site, job sites online, job vacancies, job website, jobs 2024, jobs cyber, jobs in canada, jobs online, jobs today, latest govt job circular, my job, my jobs, need job, new government jobs, new government jobs 2024, new govt jobs 2024, new job circular 2022, new job circular in bangladesh, new jobs, new jobs 2024, news govt job, ngo jobs today, office assistant job, office jobs, online job application, online job bd at home for students in bangladesh, online job work from home, online jobs home, online jobs work from home in bangladesh, online work from home in bangladesh, part time job in bangladesh, part time jobs for students in dhaka, plan international jobs, private company job, private job, recent govt job circular 2024, recent job circular 2022, site jobs, student job bd, student part time job in bangladesh, supervisor job, teletalk bd jobs, teletalk govt job, teletalk job account, teletalk job apply, teletalk job bd, today government job, today govt job circular, today govt jobs, top 10 government job in bangladesh, work bd, work for home online, work from home jobs dhaka, work from home jobs in bangladesh, work fromhome, work online jobs, www all job teletalk com bd, www gov job com, www government job, www job gov bd, , bd job bangladesh, all jobs teletalk, bd govt job, bd job circular, bd job today, brac ngo career, govt job circular, job circular, teletalk jobs, bangla job circular, bangladesh all job, bd job chittagong, bd job dhaka, bd job in khulna, bd job rajshahi, bd job sylhet, career at walton
