IM & Documentation Officer

Job Description

Title: IM & Documentation Officer

Company Name: A Reputed National Organization

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ University Degree in Information Technology / International Development / Demography / Public Health / Statistics / Biostatistics / Urban & Regional Planning / Development Studies or other relevant Social Science.

Experience Requirements:
∎ 4 to 6 year(s)
∎ The applicants should have experience in the following business area(s): Development Agency, NGO

Job Context:
∎ To work closely with the management for Information Management and reporting to ensuring the better information management services and overall reporting and documentation services of the WASH projects in Cox`s Bazar.
∎ The duration of the contract will be until December 31, 2023.

Job Responsibilities:
∎ Information Management:
∎ Implement and regularly update the Information Management Strategy and the Disseminate all information management related products to the management and relevant sectors,
∎ Developing and updating Open Data Kits (ODK) forms to ensure high quality data collection.
∎ Providing practical training for data enumerators and supervisors.
∎ Develop organizational capacity for multimedia and information alerting usage.
∎ Collect and disseminate all kind of information management related products produced by relevant cluster, UN agencies and other agency,
∎ Design necessary data collection forms, ensuring that the purpose and use of data collected is clear and that questions are simple, clear and collectable,
∎ Based on the data collection, conduct needs and gap identification for the relevant sector,
∎ Develop an information-sharing platform as a web-portal,
∎ Perform advisory and technical assignments in the use of Geographic Information Systems (GIS),
∎ Organize and maintain GIS data of all WASH facilities in accordance with the relevant data management protocols.
∎ Update 4W matrix with collect information and data from field,
∎ Identify appropriate secondary data and information resources,
∎ Draft and manage the information management strategy of NGO Forum
∎ Flows of information and discovery of data/information,
∎ Identify and address information management gaps, and facilitate information sharing between field and project offices including through the organizational web portal,
∎ Regularly map the project facilities and any other useful facilities connected to the WSH sector as per WASH sector.
∎ Provide emergency response information support to the management,
∎ Work closely with the project management to ensure consistency and accuracy of the information collected from field,
∎ Provide Information Management services to support monitoring activities within the working refugee camps,
∎ Participate in Cluster and inter-cluster meetings representing the deploying organization, and provide the necessary support in presenting the relevant data and information
∎ Documentation:
∎ Regular field visit and data collection from different reporting purposes.
∎ Conduct capacity-building events for project staff, partners and community volunteers on data collection process, monitoring tools, methodology and standard reporting format.
∎ Experience in design and implementation of MEAL systems, including qualitative and quantitative approaches for baselines, process monitoring and outcome assessment as required,
∎ Clear understanding and technical knowledge and experience in implementation of gender and disability sensitive approaches,
∎ Good knowledge of information presentation techniques (graphing, charting, tabling etc.) and interpreting them,
∎ Good knowledge of and experience with WASH, Shelter, protection and public health issues, guidelines, and principles.
∎ Ensure monthly, quarterly, half-yearly and yearly progress report preparation in a timely manner,
∎ Develop different kind of quality documentations, stories considering project progress and positive changes in people's lives throughout the project implementation,
∎ Produce case studies, best practices, field experiences, newsletter, e-bulletins and other advocacy materials.

Additional Requirements:
∎ Age 32 to 45 years
∎ Both males and females are allowed to apply
∎ Professional experience working with IM related activity,
∎ Experience in use of tablets & smartphones and associated software.
∎ Experience data collection through KOBO software and other mobile application software,
∎ Good report writing skills.
∎ Able to prepare analytical reports based on geo-physical data,
∎ Excellent computer skills.
∎ Able to oversee multiple tasks, prioritising and delegating as required.
∎ Knowledge of different data collection methodologies.
∎ Ability to formulate IM-related technical requirements and Operating Procedures.
∎ Gender sensitive,
∎ Fluent in English and local language,
∎ Willingness to work in Refugee Camps,
∎ Willingness to work under pressure during emergency response
∎ Relevant professional experience working with information management,
∎ Experience using data for reporting purposes.
∎ Experience in use of tablets & smartphones and associated software.
∎ Good report writing and problem solving skills.
∎ Excellent computer skills.
∎ Able to oversee multiple tasks, prioritising and delegating as required.
∎ Able to communicate in local language (Cox's Bazar, Burmees)
∎ Knowledge of different data collection methodologies.
∎ Proven skills to analyses statistical information.
∎ Ability to formulate IM-related technical requirements and Operating Procedures.
∎ Gender sensitive,
∎ Fluent in English and local language,
∎ Positive attitude as development worker, team worker and accommodative within team at community level along with development partners,
∎ Willingness to work in Refugee Camps,
∎ Willingness to work under pressure during emergency response

Salary: Tk. 84857 (Monthly)

Compensation & Other Benefits:
∎ As per Human Resource Policies & Procedures of the organization.

Job Source: Online Job Posting.

Application Deadline: 31 May 2023

Company Information:
∎ 22 May 2023
∎ A Reputed National Organization

Category: NGO/Development

: APPLICATION PROCESS• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph.• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button.Note: Application sent by email will not be considered.Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with organization's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist FinancingATTENTION:• The organization aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• The organization is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.• The Organization reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of the organization.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.


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