HR & Payroll Assistant - Country Office

Job Description

Title: HR & Payroll Assistant - Country Office

Company Name: HELVETAS Swiss Intercooperation Bangladesh

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Either BBA major in Finance, or Bachelor’s degree in Accounting/ Finance, or Related subject.

Job Responsibilities:
∎ Prepare and update the recruitment file with job description, requisition, advertisement, reference check and final selection documents.
∎ Phone call to candidate, email for interview invitation and rejection letter.
∎ Prepare the new staff personnel file immediately after on boarding.
∎ Follow-up with supervisor and subordinate to ensure all staff performance appraisal.
∎ Update personnel file with contract extension, increment and promotion letters.
∎ Maintain the separated staff file with exit documents i.e., clearance form and certificate.
∎ Keep the records of new staff orientation, training, and workshops.
∎ Update the Insurance company about staff inclusion and exclusion information.
∎ Provide logistic support to HR department, such as photocopy, scanning, printing, etc.
∎ Create, update, and maintain staff profile immediately after on/off boarding.
∎ Creating ID and password for new staff just after onboarding.
∎ Assist the staff to unlock or reset the password as per request.
∎ Follow-up with staff for updating their personal information and documents.
∎ Assist staff for registering their attendance, leave and timesheet correctly.
∎ Follow up with staff to complete the time sheet within the deadline of each month.
∎ Assist the staff to upload information and documents related to appraisal.
∎ Update holiday list once in year and CTO leave balance as per the request.
∎ Update staff movement and salary information before monthly payroll preparation.
∎ Maintains payroll information in HRM System by collecting, calculating, and entering the data of income tax deduction, overtime, bonuses, and allowances as per the regulations.
∎ Updates payroll records by entering all the necessary information including any changes into the system i.e., PF & GF loan deductions and without pay leave.
∎ Assist to prepare the staff payroll and reconciliation sheet of each month using HRM System.
∎ Distribute payment statements and gather signed receipts (digital or paper)
∎ Enter new staff data (e.g. bank accounts and tax identification numbers) into internal databases
∎ Assist to resolves payroll discrepancies by collecting and analyzing information.
∎ Ensure that the employees payroll files are up to date and accurate.
∎ Answer questions about compensation, benefits, taxes and insurance deductions.

Additional Requirements:
∎ Age at least 35 years
∎ At least 2 to 3 years of experience to prepare payroll at any NGO in Bangladesh, whereas Helevtas work experience will add value.
∎ Strong working knowledge of local regulations and policies related to payroll.
∎ Ability to prioritize multiple tasks while meeting deadlines timely and accurately.
∎ Strong verbal and written skills, to connect clients and align with various stakeholders.
∎ Strong interpersonal skills, explaining complex issues at an understandable level.
∎ Advanced knowledge of local payroll software solutions.
∎ Intermediate knowledge of Microsoft Excel.
∎ ITP certification will add value.

Salary:
∎ Attractive salary with Festival bonus, PF, Medical and Life Insurance.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 Nov 2022

Company Information:
∎ 18 Nov 2022
∎ HELVETAS Swiss Intercooperation Bangladesh
∎ Address : House 30 CWN (A), Road 42/43, Gulshan - 2, Dhaka - 1212
∎ Web : www.helvetas.org/bangladesh
∎ Business : Helvetas Bangladesh is part of a network of independent development organizations. With head offices in Switzerland, Germany and the USA, Helvetas is working in 29 countries in Africa, Asia, Latin America and Eastern Europe. We bring about real change in the lives of over three million disadvantaged people every year. We implement development projects in the areas of water and sanitation, agriculture and nutrition, education, economic development, democracy and peace, and climate and the environment. Helvetas also provides emergency response after disasters.

Category: NGO/Development

: We encourage the qualified candidates to apply online who has relevant experience, education and skills. Women candidates are highly encouraged to apply for this position.Note that HELVETAS Bangladesh does not charge any fee for the recruitment process and does not provide TA/DA for interview.

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