Job Description

Title: Finance Officer

Company Name: Breaking the Silence (BTS)

Vacancy: 01

Job Location: Habiganj, Moulvibazar, Sylhet

Employment Status: Full-time

Educational Requirements:
∎ Commerce graduate from any reputed university

Experience Requirements:
∎ At least 4 year(s)

Job Context:
∎ Project Name: Enhancing social protection for female tea garden workers and their families in Sylhet Division, Bangladesh
∎ Breaking the Silence (BTS) is a non-profit, non-political organization which began its journey in 1994 with the aim of stopping sexual abuse of children and creating a secure and child-friendly environment in Bangladesh. The organization is going to implement a project named `Enhancing social protection for female tea garden workers and their families in Sylhet Division, Bangladesh` at Mouvibazar, Sylhet and Hobigonj districts of Sylhet division. The project will be implemented by the support of `OXFAM-GB` and financed by `UN Women`. BTS is going to recruit a `Finance Officer` for the mentioned project and the position`s desk office at Sreemangal, Moulvibazar. The Contact Period of this position is 20 Months.
∎ Moulvibazar, Sylhet and Hobigonj district of Sylhet Division

Job Responsibilities:
∎ Budget Follow-up: 1. Prepare periodic (Monthly/Quarterly) budget variance analysis reports, prepare and revise annual budget as per need, 2. Ensured the expenditure are incurred and booked in accounts respective budget line, follow up and report to Project Coordinator, 3. Review the budget variance (under/Over spent) in the Budget line item.
∎ Books of Accounts & Reporting: 1. Check & ensure all bill voucher, finance documentations are made available on demand, 2. Maintain up-to-date books of account, data entry and preserve all kinds subsidiary registers, 3. Ensure all receipts and follow up of settlements of advances and evidences, 4. Ensure all payments are charged into approved budget line, 4. Ensure fund request, financial report and relevant documents are prepared in time, 5. Maintain all kinds of banking transactions and associated tasks including bank reconciliation, 6. Handling petty cash, filing of all vouchers.
∎ Administrative: 1. Introduce/execute/support organization's administrative rules & procedures, 2. Preserve and update of personnel files and related documents, 3. Ensure logistics and materials as per program/admin requirements, 4. Ensure mechanisms and direct support to staff for workable office environments, 5. Review the expenditure of project office operation.
∎ Program support and Documentation: 1. Conduct field visit to examine the financial documents verification, provide feedback and support to financial dealings at major events, 2. Ensure delivery of classified financial data to program and Line Manger, 3. Follow up day to day expenses/financial operation and advice to improving the lack and internal control system, 4. Preserve and maintain filing of all important financial documents, legal documents, staff financial contract, MOU, third party contract, financial information served to GO body, donor agreements, approved plan & budget, project proposal, bank information and audit reports, 5. Maintain liaison with central administration, finance and human resource departments.
∎ Compliance: 1. Ensure scrutiny of budget request/bills/payment requests and availability of budget, 2. Ensure that all policies and procedures are in compliance with Donor and funding source policies, procedures, agreement clauses, along with organization's financial policies, 3. Contribute opinion in improving internal control systems, financial discipline, transparency and accountability, 4. Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations, 5. Review financial monitoring report and follow up the compliance
∎ Fixed Asset: 1. Ensure inventory and identification of fixed assets at office and expatriate location maintaining liaison with Admin Department, 2. Reviews periodically inventory/stock management
∎ Assistance to Auditors: 1. Ensure all financial documentations are made available on demand of auditors, 2. Response to audit queries and observation in consultation with organization's Manager Finance & Accounts, 3. Support to organization in executing and follow up audit recommendations
∎ Requirement of Donor: 1. Prepare the financial reports/statements maintaining the reporting schedule and provide other need-based financial statement required Donor through consultation with organization's Manager Finance & Accounts, 2. Ensure the reimbursements are adjusted with proper account, 3. Coordinating with the Oxfam officials relating to financial matters
∎ Compliance: 1. Ensure scrutiny of budget request/bills/payment requests and availability of budget, 2. Ensure that all policies and procedures are in compliance with Donor and funding source policies, procedures, agreement clauses, along with organization's financial policies, 3. Contribute opinion in improving internal control systems, financial discipline, transparency and accountability, 4. Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations, 5. Review financial monitoring report and follow up the compliance
∎ Fixed Asset: 1. Ensure inventory and identification of fixed assets at office and expatriate location maintaining liaison with Admin Department, 2. Reviews periodically inventory/stock management
∎ Assistance to Auditors: 1. Ensure all financial documentations are made available on demand of auditors, 2. Response to audit queries and observation in consultation with organization's Manager Finance & Accounts, 3. Support to organization in executing and follow up audit recommendations7
∎ Requirement of Donor: 1. Prepare the financial reports/statements maintaining the reporting schedule and provide other need-based financial statement required Donor through consultation with organization's Manager Finance & Accounts, 2. Ensure the reimbursements are adjusted with proper account, 3. Coordinating with the Oxfam officials relating to financial matters
∎ Compliance: 1. Ensure scrutiny of budget request/bills/payment requests and availability of budget, 2. Ensure that all policies and procedures are in compliance with Donor and funding source policies, procedures, agreement clauses, along with organization's financial policies, 3. Contribute opinion in improving internal control systems, financial discipline, transparency and accountability, 4. Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations, 5. Review financial monitoring report and follow up the compliance
∎ Fixed Asset: 1. Ensure inventory and identification of fixed assets at office and expatriate location maintaining liaison with Admin Department, 2. Reviews periodically inventory/stock management
∎ Assistance to Auditors: 1. Ensure all financial documentations are made available on demand of auditors, 2. Response to audit queries and observation in consultation with organization's Manager Finance & Accounts, 3. Support to organization in executing and follow up audit recommendations
∎ Requirement of Donor: 1. Prepare the financial reports/statements maintaining the reporting schedule and provide other need-based financial statement required Donor through consultation with organization's Manager Finance & Accounts, 2. Ensure the reimbursements are adjusted with proper account, 3. Coordinating with the Oxfam officials relating to financial matters
∎ Tax & VAT deduction process: 1. Ensure timely and properly deduction of vendor tax, VAT and personal tax, and deposit of taxes timely and preserves the all relevant documents, 2. Information update on tax and VAT deduction process
∎ Others: 1. Attend different project meetings, finance meeting and donor meeting, 2. Attend capacity building training, orientation and events, 3. Specific tasks assigned by organization's Manager Finance & Accounts, 4. Any other assignments of organization management, 5. Coordinate and cooperate with project staff and finance department for smooth project financial operation

Additional Requirements:
∎ The applicants should have experience in the following business area(s):
∎ NGO
∎ Work experience with tea garden workers regarding social development and capacity building will give priority in selection process
∎ 4 years working experience of field level project management.
∎ Able to work under pressure and willing to frequent travel to three districts of working areas (Moulvibazar, Sylhet and Hobigonj)
∎ Working Experience: Experience in Accounts keeping and Administration. Skills: 1. Excellent communication skills both in English and Bengali, 2. Skilled in finance analysis, 3. should be proficient in computer operation, particularly, in MS-Excel, MS-Access, and MS-PowerPoint

Salary:
∎ Gross : Taka 28,000/= 2 days weekend Office time, Annual Leave, Increment & other facilities will be applicable as per `Recruitment and Human Resource Management Policy` of BTS

Application Deadline: June 10, 2020

Company Information:
∎ Breaking the Silence (BTS)
∎ Address : Plot # 2/4, Lalmatia, Block-G, Mohammadpur, Dhaka-1207
∎ Web : www.breakingthesilencebd.org
∎ Business : Breaking the Silence is a non-profit, voluntary organization registered with the Department of Social Services (Registration No. 65037, 17 September 2000) to establish child rights, prevent child abuse and child sexual abuse, prevent child marriage, accelerate child-friendly good governance, pre-primary And the government`s initiatives to improve the quality of education at the primary level, prevent violence against women, and empower children, and work as partners in achieving the Sustainable Development Goals. The organization has been implementing various programs to prevent child abuse and child marriage through empowering women, creating opportunities for child expression and ensuring accountability in the local good governance process. Moreover, in response to any natural and social disaster, the development partner in collaboration with the government as a partner in the program. Breaking the Silence is implementing activities involving children and women from disabled and disadvantaged families in all its programs. The organization has been conducting advocacy activities to spread good field learning at the national level.

Category: NGO/Development