Finance and Administrative Assistant - SC4

Job Description

Title: Finance and Administrative Assistant - SC4

Company Name: Food and Agriculture Organization of the United Nations

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ University degree in accounting/finance or business administration or any other related field from any reputed university. Specialized training in finance, accounting, administration, and/or office management would be added advantage.

Experience Requirements:
∎ At least 4 year(s)

Job Context:
∎ Organizational Unit: FABGD - FAO Representation in Bangladesh
∎ Job Type: Non-staff opportunities
∎ Type of Requisition: NPP (National Project Personnel)
∎ Grade Level: N/A
∎ Primary Location: Bangladesh-Dhaka
∎ Duration: 12 months (with possibility of extension)
∎ Post Number: N/A
∎ IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
∎ FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
∎ Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
∎ Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO`s values
∎ FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
∎ All selected candidates will undergo rigorous reference and background checks
∎ All applications will be treated with the strictest confidentiality

Job Responsibilities:
∎ Financial Activities:
∎ Verify/examine the accuracy of invoices and payment vouchers and need to ensure that all the requests are in line with the approved budget;
∎ Create invoices by making entries into the Global Resources Management System (GRMS - Finance module) to settle the payments or advances;
∎ Maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
∎ Retrieve, enter, select and analyse data from a wide variety of sources, including FAO's corporate systems and databases e.g. GRMS, iMIS etc. ;
∎ Assist to verify availability of funds and ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent;
∎ Prepare correspondence of administrative nature; initiate correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.
∎ Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
∎ Support the streamlining of procedures and practices, and keeping staff informed of new new information technologies or system updates as issued by the organization;
∎ Manage and maintain petty cash account for country office ;
∎ Provide support on monitoring the Operational Cash Advances (OCAs) and ensure that the OCAs are settled in due time;
∎ Support on performing the monthly reconciliations of imprests accounts of the representation;
∎ Support on preparation of the periodic budget report (Forecast for resources and expenditure) for RP budget;
∎ Perform regular accounting payable/receivable functions in the system (GRMS);
∎ Prepare cash forecast for representation and timely request for replenishment from the FAO treasury and maintain regular banking records;
∎ Review the financial statements /receipts /transactions submitted by the service providers against the letters of agreements signed under TCPs and other any other projects as assigned;
∎ Administrative Activities:
∎ Make administrative arrangements of meetings, working groups and prepare documents; arrange for payment of participants, etc.
∎ Provide guidance to newly joined staff on proper application of FAO's policies/procedures on making any financial transactions; ensure accuracy and diligence of the work provided.
∎ Assist on maintenance of filing system for all financial and administrative documents and correspondence;
∎ Support to perform the procurement activities for the country office, when required;
∎ Monitor the LOA activities for the projects and update/share to the A-FAOR (Admin) in case of any actions is required
∎ Assist international staff, experts and consultants on all respects of allowances, salary (advances), and other financial matters, calculates payments etc.
∎ Perform any other administrative duties as required in the unit or assigned by the A-FAOR (admin).

Additional Requirements:
∎ Minimum four (4) years of progressively accounting, administrative, and office management experience in UN or any other International organizations;
∎ Working knowledge of English and Bengali.
∎ National of Bangladesh.
∎ Work experience in more than one area of work, particularly in different positions, is desirable.
∎ Previous work experience in UN system is desireable
∎ Adbility to work in diverse environment
∎ Ability to work under pressure and meet deadlines
∎ Ability to work under minimal supervision

Job Source: Online Job Posting.

Application Deadline: 5 Dec 2023

Company Information:
∎ 30 Nov 2023
∎ Food and Agriculture Organization of the United Nations

Category: NGO/Development


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