Finance and Administrative Assistant - SC4
Job Description
Title: Finance and Administrative Assistant - SC4
Company Name: Food and Agriculture Organization of the United Nations
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ University degree in accounting/finance or business administration or any other related field from any reputed university. Specialized training in finance, accounting, administration, and/or office management would be added advantage.
Experience Requirements:
∎ At least 4 year(s)
Job Context:
∎ Organizational Unit: FABGD - FAO Representation in Bangladesh
∎ Job Type: Non-staff opportunities
∎ Type of Requisition: NPP (National Project Personnel)
∎ Grade Level: N/A
∎ Primary Location: Bangladesh-Dhaka
∎ Duration: 12 months (with possibility of extension)
∎ Post Number: N/A
∎ IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
∎ FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
∎ Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
∎ Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO`s values
∎ FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
∎ All selected candidates will undergo rigorous reference and background checks
∎ All applications will be treated with the strictest confidentiality
Job Responsibilities:
∎ Financial Activities:
∎ Verify/examine the accuracy of invoices and payment vouchers and need to ensure that all the requests are in line with the approved budget;
∎ Create invoices by making entries into the Global Resources Management System (GRMS - Finance module) to settle the payments or advances;
∎ Maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
∎ Retrieve, enter, select and analyse data from a wide variety of sources, including FAO's corporate systems and databases e.g. GRMS, iMIS etc. ;
∎ Assist to verify availability of funds and ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent;
∎ Prepare correspondence of administrative nature; initiate correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.
∎ Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
∎ Support the streamlining of procedures and practices, and keeping staff informed of new new information technologies or system updates as issued by the organization;
∎ Manage and maintain petty cash account for country office ;
∎ Provide support on monitoring the Operational Cash Advances (OCAs) and ensure that the OCAs are settled in due time;
∎ Support on performing the monthly reconciliations of imprests accounts of the representation;
∎ Support on preparation of the periodic budget report (Forecast for resources and expenditure) for RP budget;
∎ Perform regular accounting payable/receivable functions in the system (GRMS);
∎ Prepare cash forecast for representation and timely request for replenishment from the FAO treasury and maintain regular banking records;
∎ Review the financial statements /receipts /transactions submitted by the service providers against the letters of agreements signed under TCPs and other any other projects as assigned;
∎ Administrative Activities:
∎ Make administrative arrangements of meetings, working groups and prepare documents; arrange for payment of participants, etc.
∎ Provide guidance to newly joined staff on proper application of FAO's policies/procedures on making any financial transactions; ensure accuracy and diligence of the work provided.
∎ Assist on maintenance of filing system for all financial and administrative documents and correspondence;
∎ Support to perform the procurement activities for the country office, when required;
∎ Monitor the LOA activities for the projects and update/share to the A-FAOR (Admin) in case of any actions is required
∎ Assist international staff, experts and consultants on all respects of allowances, salary (advances), and other financial matters, calculates payments etc.
∎ Perform any other administrative duties as required in the unit or assigned by the A-FAOR (admin).
Additional Requirements:
∎ Minimum four (4) years of progressively accounting, administrative, and office management experience in UN or any other International organizations;
∎ Working knowledge of English and Bengali.
∎ National of Bangladesh.
∎ Work experience in more than one area of work, particularly in different positions, is desirable.
∎ Previous work experience in UN system is desireable
∎ Adbility to work in diverse environment
∎ Ability to work under pressure and meet deadlines
∎ Ability to work under minimal supervision
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 5 Dec 2023
Company Information:
∎ 30 Nov 2023
∎ Food and Agriculture Organization of the United Nations
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 5th Dec 2023
More jobs of Food and Agriculture Organization of the United Nations
Assistant FAO Representative (Programme)
Climate Smart Natural Resource Management Expert (SC10)
Farmer Field and Business Schools (FFBS)
National Programme Specialist, SC9
Administrative Assistant- SC4
National Climate Change Specialist
Junior National Website Development Specialist
National Database Management Specialist
GIS Assistant
Remote Sensing and GIS Specialist
National Landslides Specialist (SC 8)
National Value Chain Development Specialist (SC 8)
National Climate-Smart Agriculture Specialist (SC 8)
National Programme Assistant (SC-4)
Statistics and Monitoring Specialist
Junior Procurement Specialist (SC6)
Finance Coordination Assistant - SC5
National Project Coordinator (SC 10)
Crop Production Specialist, (SC 9)
Junior Monitoring and Evaluation Specialist (SC 6)
National Field Facilitator
Junior Project Assistant (SC1)
National Communications Specialist, SC8
MEAL Assistant
National Food Safety Expert
National e-commerce and agriculture digitalization expert (SC-9)
National Consultant on Participatory Rural Appraisal (PRA)
National Post-harvest and Primary Processing specialist
National Business Development and Private Sector Engagement Expert
Farmer Field and Business Schools (FFBS) Expert
Monitoring, Evaluation, Accountability, and Learning (MEAL) Specialist
Watershed Management Specialist
Office Support /Messenger
National Project Coordinator - Agriculture Transformation Project
Administrative Assistant - SC 4
Driver
Market System Developer
Market Development Specialist
Horticulture/ Agronomy Specialist
Disaster Response Management Specialist
Monitoring, Evaluation, Accountability and Learning (MEAL) Specialist
National Communications Specialist
National Livestock Specialist
Watershed Management Specialist
Project Assistant
Senior Programme Advisor (2101296)
National Agro-Processing Specialist
Horticulture and Agro-Business Specialist (SC 8)
National Gender and Socioeconomic Analyst
Similar Jobs
ICLA Officer Bangladesh
Education Officer Bangladesh
Program Manager-Agriculture Value Chain
Admin & Logistics Assistant
Surveillance and Community Health Coordinator
Assistant Program Officer (Health)
Community Health Manager
Nursing Principal
PSS Officer
Community Centre Assistant (CCA)
লোন অফিসার
Security Operations Center Assistant (SB-2) - UNDSS
Manager, Capacity Building, Knowledge Management, and Communications; Urban Development Programme
Program Officer, Training And Curriculum Development (Re-Advertised)
MHPSS Specialist
Senior Consortium MEAL Manager
Cook/Assistant Cook
Administrator cum Accountant
Country Representative - Bangladesh
Environmental Intern
Officer - Livelihood
Officer - Disaster Risk Reduction
Project Officer for Re-Greening Project
Associate Officer, Skills Development Programme
District Manager, Skills Development Programme
Assistant MEAL Officer
Finance Assistant
ECCD and MPHSS Counsellor
Instructor - Industrial Sewing Machine Operation (ISMO)
Senior Finance Officer (Budget, Report)
Senior Finance Officer (AP and Treasury)
Finance and Admin Coordinator/Manager
Coordination Officer
Coordinator-HR (Head of HR)
Information Management & Knowledge Management Manager
Terms of Reference - Assessment on the processing and uses of biomass (plants) produced in the plant
Deputy Manager, Data Centre; Microfinance Programme
Business Support Assistant (Admin)
Medical/ Lab Technologist
Nurse
Facebook Group