Finance and Admin Specialist

Job Description

Title: Finance and Admin Specialist

Company Name: Association of Voluntary Actions for Society (AVAS)

Vacancy: 01

Age: 30 to 45 years

Location: Barishal

Salary: Tk. 57000 - 60000 (Monthly)

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 23 Apr 2025

Education:
∎ Master of Business Studies (MBS) in Accounting & Information System, Bachelor of Business Administration (BBA) in Accounting

Requirements:

Additional Requirements:
∎ Age 30 to 45 years
∎ Bachelor’s/Master’s degree in Finance, Accounting, Business Administration, or a related field.
∎ Minimum 5 years of experience in financial management, preferably in NGOs, INGOs, or donor-funded projects.
∎ Proven expertise in budgeting, financial reporting, donor compliance, and risk management.
∎ Strong understanding of Bangladesh NGOAB regulations and international donor financial requirements.
∎ Experience in conducting financial training and capacity-building for local organizations.
∎ Proficiency in financial software (e.g., QuickBooks, Tally, or similar accounting systems).
∎ Excellent communication, negotiation, and stakeholder engagement skills.
∎ Proficiency in MS-Word, MS-Excel, and MS-PowerPoint.
∎ Excellent communication skills in English and Bengali.
∎ Ability to interpret and write reports in English.
∎ Experience in problem-solving, decision-making, and networking.
∎ Capacity to work effectively with others and communicate with impact.
∎ Able to function in high pressure situations while demonstrating emotional intelligence.
∎ Able to provide critical insight, seek feedback from multiple parties and is willing to adapt behavior where necessary.
∎ Relates well to all kinds of people, acknowledges the contributions people make and demonstrates integrity in dealing with others.
∎ Able to respond to changes in work schedules and patterns, when necessary, with sufficient flexibility and resilience.
∎ Able to manage expectations and conflicting priorities to protect the interest of the project.
∎ Inspires and encourages others to meet their targets and demonstrates enthusiasm for work.
∎ Helps others do their job better and progress personal learning, and provides coaching, feedback, and ensures training and expert support are available.
∎ Able to delegate and offer coaching and support to ensure success with the task.
∎ Monitors progress of work gives clear directions and uses a range of leadership styles as appropriate.
∎ Role models and encourages others to seek and act upon opportunities for different or innovative approaches to addressing problems and opportunities.
∎ Is aware of issues that may affect the work of others, draws others attention to these issues and provides/seeks guidance and coaching as needed.
∎ Takes time to listen to others and asks questions to ensure understanding, brings disagreement into the open for discussion and acts as a facilitator/coach during discussions and moderates own views/perspectives for the good of the group.
∎ Aware of what information needs to be given to whom and is able to communicate messages in an appropriate way.
∎ Identifies critical people in any decision process, has developed a range of different approaches and selects the appropriate style for the situation.
∎ Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
∎ Commitment to Safeguarding policies to ensure all people who come into contact with LCA Sundarban Colaition and its technical and development partners – are as safe as possible.
∎ Essential Requirements:
∎ Bachelor’s/Master’s degree in Finance, Accounting, Business Administration, or a related field.
∎ Minimum 5 years of experience in financial management, preferably in NGOs, INGOs, or donor-funded projects.
∎ Proven expertise in budgeting, financial reporting, donor compliance, and risk management.
∎ Strong understanding of Bangladesh NGOAB regulations and international donor financial requirements.
∎ Experience in conducting financial training and capacity-building for local organizations.
∎ Proficiency in financial software (e.g., QuickBooks, Tally, or similar accounting systems).
∎ Excellent communication, negotiation, and stakeholder engagement skills.
∎ Desirable Requirements:
∎ Proficiency in MS-Word, MS-Excel, and MS-PowerPoint.
∎ Excellent communication skills in English and Bengali.
∎ Ability to interpret and write reports in English.
∎ Experience in problem-solving, decision-making, and networking.
∎ Capacity to work effectively with others and communicate with impact.
∎ Additional Requirements:
∎ Self-Management:
∎ Able to function in high pressure situations while demonstrating emotional intelligence.
∎ Able to provide critical insight, seek feedback from multiple parties and is willing to adapt behavior where necessary.
∎ Relates well to all kinds of people, acknowledges the contributions people make and demonstrates integrity in dealing with others.
∎ Able to respond to changes in work schedules and patterns, when necessary, with sufficient flexibility and resilience.
∎ Able to manage expectations and conflicting priorities to protect the interest of the project.
∎ Leading Others:
∎ Inspires and encourages others to meet their targets and demonstrates enthusiasm for work.
∎ Helps others do their job better and progress personal learning, and provides coaching, feedback, and ensures training and expert support are available.
∎ Able to delegate and offer coaching and support to ensure success with the task.
∎ Monitors progress of work gives clear directions and uses a range of leadership styles as appropriate.
∎ Role models and encourages others to seek and act upon opportunities for different or innovative approaches to addressing problems and opportunities.
∎ Working effectively with others:
∎ Is aware of issues that may affect the work of others, draws others attention to these issues and provides/seeks guidance and coaching as needed.
∎ Takes time to listen to others and asks questions to ensure understanding, brings disagreement into the open for discussion and acts as a facilitator/coach during discussions and moderates own views/perspectives for the good of the group.
∎ Aware of what information needs to be given to whom and is able to communicate messages in an appropriate way.
∎ Identifies critical people in any decision process, has developed a range of different approaches and selects the appropriate style for the situation.
∎ Key Attributes:
∎ Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
∎ Commitment to Safeguarding policies to ensure all people who come into contact with LCA Sundarban Colaition and its technical and development partners – are as safe as possible.
∎ OTHER: This job description is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate achievement of the responsibilities in accordance with performance review process.

Responsibilities & Context:
∎ Oversee financial planning, budgeting, and forecasting for coalition activities.
∎ Ensure budget alignment with program objectives and donor requirements.
∎ Prepare and monitor monthly, quarterly, and annual financial reports for internal and donor review.
∎ Ensure accurate and timely fund disbursement to coalition partners, including CBOs.
∎ Ensure financial compliance with Bangladesh NGO Affairs Bureau (NGOAB) regulations, donor guidelines, and coalition policies.
∎ Implement internal controls to safeguard coalition assets and mitigate financial risks.
∎ Coordinate internal and external audits, frequent field visit to ensure full cooperation and compliance.
∎ Monitor financial risks, including fraud prevention, and recommend mitigation strategies.
∎ Conduct financial training sessions for CBOs and coalition members to improve financial literacy.
∎ Develop simplified financial guidelines and tools to enhance coalition-wide financial accountability.
∎ Provide hands on technical support to the secretariat finance staff and coalition members in preparing budgets and financial reports.
∎ Frequent field visit to assess the financial capacity of the CBOs and provide support on financial management.
∎ Ensure timely and accurate donor financial reporting in compliance with funding agreements.
∎ Work closely with donors and partners to address financial queries and ensure transparency.
∎ Support fundraising efforts by developing financial projections for grant proposals.
∎ Explore and implement strategies to diversify funding sources, including institutional grants, CSR partnerships, and community-based funding models.
∎ Establish and maintain a financial sustainability plan for the coalition beyond donor funding cycles.
∎ Monitor cost efficiency and provide recommendations for optimizing coalition expenses.
∎ Maintain office entrance time strictly.
∎ Memorize the Vision and mission of AVAS.
∎ Organize one’s own desk regularly.
∎ Turn off all electric switch of your office room when leaving the office.
∎ Take initiative timely for servicing or maintenance of all office vehicles and equipment under your custody.
∎ Read all policy and procedures of AVAS and strictly obey it.
∎ Be careful on zero tolerance policy of AVAS.
∎ Must receive cell phone promptly.
∎ Attend all core activities (Study tour, day observances, coordination meetings, organization Development activities and skill development trainings) of AVAS spontaneously.
∎ Be member of AVAS Staff Welfare Fund.
∎ Willingness to be active member of Different internal committee of AVAS And to perform that duty properly.
∎ Participate in Humanitarian activities performed by AVAS.
∎ Inform authority to leave working Station for personal purpose on any time.
∎ Exercise organizational values.
∎ Job Context:
∎ The Sundarbans Coalition is a coalition of 16 local organizations (CBOs and LNGOs) from the southwestern part of Bangladesh adjacent to the Sundarbans, formed in 2022 to build disaster-resilient communities and strengthen local leadership. It partners with the Local Coalition Accelerator (LCA), which is supported by The Share Trust, Warande Advisory Center, Start Fund Bangladesh, and Margaret A. Cargill Philanthropies. LCA aims to empower local organizations to lead large-scale change and access direct funding, reducing reliance on international organizations.
∎ AVAS is a women-led non-profit organization founded in 1998, which has been working for 27 years with itself and numerous partner local organizations to support marginalized communities, especially in the Barisal division. It focuses on human rights, gender equality, disability rights, WASH, disaster risk reduction, and climate adaptation. AVAS believes that ensuring basic needs leads to positive change and community development.
∎ AVAS is looking for a proactive Finance and Admin Specialist (FM) to manage financial operations, ensure compliance, and oversee procurement for the Sundarban coalition. Working closely with the Project Coordinator, the FM will align expenditures with project goals, maintain financial records, and uphold donor and organizational policies to ensure value for money and project success.
∎ This position is accountable to –
∎ 1.     Financial Oversight & Compliance: Ensure financial compliance with donor regulations, national legal frameworks, and internal financial policies while maintaining full transparency in fund management.
∎ 2.     Budget Planning & Financial Strategy: Lead coalition-wide financial planning, budget forecasting, and expenditure monitoring to align with organizational objectives and long-term sustainability.
∎ 3.     Capacity Building & Partnership Support: Strengthen coalition members' financial management capabilities through training, mentoring, and technical assistance in financial reporting and grant management.
∎ 4.     Risk Management & Internal Controls: Implement robust financial controls and audit mechanisms to mitigate risks related to fraud, fund mismanagement, and financial inefficiencies.
∎ Key Responsibilities
∎ A. Job Responsibilities:
∎ A.1 Financial Management & Budgeting
∎ Oversee financial planning, budgeting, and forecasting for coalition activities.
∎ Ensure budget alignment with program objectives and donor requirements.
∎ Prepare and monitor monthly, quarterly, and annual financial reports for internal and donor review.
∎ Ensure accurate and timely fund disbursement to coalition partners, including CBOs.
∎ A.2 Compliance & Risk Management
∎ Ensure financial compliance with Bangladesh NGO Affairs Bureau (NGOAB) regulations, donor guidelines, and coalition policies.
∎ Implement internal controls to safeguard coalition assets and mitigate financial risks.
∎ Coordinate internal and external audits, frequent field visit to ensure full cooperation and compliance.
∎ Monitor financial risks, including fraud prevention, and recommend mitigation strategies.
∎ A.3 Capacity Building for Coalition Members
∎ Conduct financial training sessions for CBOs and coalition members to improve financial literacy.
∎ Develop simplified financial guidelines and tools to enhance coalition-wide financial accountability.
∎ Provide hands on technical support to the secretariat finance staff and coalition members in preparing budgets and financial reports.
∎ Frequent field visit to assess the financial capacity of the CBOs and provide support on financial management.
∎ A.4 Donor & Stakeholder Engagement
∎ Ensure timely and accurate donor financial reporting in compliance with funding agreements.
∎ Work closely with donors and partners to address financial queries and ensure transparency.
∎ Support fundraising efforts by developing financial projections for grant proposals.
∎ A.5 Fund Management & Financial Sustainability
∎ Explore and implement strategies to diversify funding sources, including institutional grants, CSR partnerships, and community-based funding models.
∎ Establish and maintain a financial sustainability plan for the coalition beyond donor funding cycles.
∎ Monitor cost efficiency and provide recommendations for optimizing coalition expenses.
∎ B. General Responsibilities:
∎ Maintain office entrance time strictly.
∎ Memorize the Vision and mission of AVAS.
∎ Organize one’s own desk regularly.
∎ Turn off all electric switch of your office room when leaving the office.
∎ Take initiative timely for servicing or maintenance of all office vehicles and equipment under your custody.
∎ Read all policy and procedures of AVAS and strictly obey it.
∎ Be careful on zero tolerance policy of AVAS.
∎ Must receive cell phone promptly.
∎ Attend all core activities (Study tour, day observances, coordination meetings, organization Development activities and skill development trainings) of AVAS spontaneously.
∎ Be member of AVAS Staff Welfare Fund.
∎ Willingness to be active member of Different internal committee of AVAS And to perform that duty properly.
∎ Participate in Humanitarian activities performed by AVAS.
∎ Inform authority to leave working Station for personal purpose on any time.
∎ Exercise organizational values.

Skills & Expertise:

Compensation & Other Benefits:
∎ T/A, Mobile bill
∎ Salary Review: Yearly
∎ Yearly bonus will be provided following prorata basis.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Barishal

Read Before Apply:

AVAS is committed to first do no harm to children or adult beneficiaries, respecting the rights of all beneficiaries, and upholding the best interests of children as a primary consideration in all actions and decisions; accordingly, all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.

AVAS has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation, abuse & Harassment (SEAH), Gender base Violence, Trafficking, Money Laundering, terrorist financing and involvement with terrorism committed either by employees or others affiliated with our work. Any personal persuasion will result in disqualification. Only short-listed candidates will be called for interview. Women are highly encouraged to apply.

AVAS may cancel this circular at any time due to donor agency decision, government decision or any other reason. Only Bangladeshi national candidates are eligible to apply and shortlisted candidates will be notified. No TA/DA will be paid for Interview. Candidates who are free to join the post on May 15, 2024 are encouraged to apply. Also cordially requested not to apply if the salary range, job location, contract duration, and other terms and conditions mentioned in the advertisement doesn't match your expectation.

Apply Procedure:

Hard Copy:
∎ Any personal persuasion will result in disqualification. Only short-listed candidates will be called for interview.
∎ Interested and eligible person are requested to apply with the hard copies of cover letter, resume, photograph and other related documents in the following address: AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200.
∎ Or you can email your application with a cover letter, resume, photograph and other related documents in the following email address: [email protected].
∎ Please mention the position name on the top of the envelope or in the subject line of the email.

Company Information:
∎ Association of Voluntary Actions for Society (AVAS)
∎ AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ www.avas.org.bd
∎ NGO

Address::
∎ AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ www.avas.org.bd
∎ NGO

Application Deadline: 30 Apr 2025

Category: Accounting/Finance