Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: Mukti Cox's Bazar

Vacancy: 01

Age: at most 45 years

Location: Noakhali (Hatiya)

Salary: Tk. 48000 - 50000 (Monthly)

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 17 Jun 2025

Education:
∎ Masters in accounting with four years honors degree or Business Administration major in accounting or relevant discipline.
∎ Sensitivity to cultural and diversity issues.
∎ At least 3 years’ work experience in a relevant role in the development sector.
∎ Proficiency in financial software applications.
∎ Masters in accounting with four years honors degree or Business Administration major in accounting or relevant discipline.
∎ Sensitivity to cultural and diversity issues.
∎ At least 3 years’ work experience in a relevant role in the development sector.
∎ Proficiency in financial software applications.

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ Located in Bhasan Char, with the potential of a monthly travel to the Head Office in Cox's Bazar to complete financial tasks.
∎ Willingness to work in emergency response settings and adhere to safeguarding and compliance protocols.
∎ Maintain open and professional relations with all the project team members, promoting a strong & respectful team spirit, ensuring effective communication, and opportunities for debriefing.
∎ Consistently and dedicatedly monitor/assess the safety and security of the team, promptly reporting concerns or incidents to Mukti Cox’s Bazar management and liaising with other external parties as required to maintain/enhance the security environment.
∎ Other duties as assigned by the supervisor are to ensure quality implementation and contribution to Mukti Cox’s Bazar.
∎ Demonstrated experience working in the FDMN response, humanitarian programs, and collaboration with other humanitarian actors.
∎ Ability to communicate clearly, concisely, and persuasively, including the ability to advocate for and simplify complex education concepts.
∎ Excellent English and Bangla oral and written communication skills.
∎ Strong in professional software applications, computer skills, including Microsoft Office package.
∎ Located in Bhasan Char, with the potential of a monthly travel to the Head Office in Cox's Bazar to complete financial tasks.
∎ Willingness to work in emergency response settings and adhere to safeguarding and compliance protocols.
∎ Maintain open and professional relations with all the project team members, promoting a strong & respectful team spirit, ensuring effective communication, and opportunities for debriefing.
∎ Consistently and dedicatedly monitor/assess the safety and security of the team, promptly reporting concerns or incidents to Mukti Cox’s Bazar management and liaising with other external parties as required to maintain/enhance the security environment.
∎ Other duties as assigned by the supervisor are to ensure quality implementation and contribution to Mukti Cox’s Bazar.
∎ Demonstrated experience working in the FDMN response, humanitarian programs, and collaboration with other humanitarian actors.
∎ Ability to communicate clearly, concisely, and persuasively, including the ability to advocate for and simplify complex education concepts.
∎ Excellent English and Bangla oral and written communication skills.
∎ Strong in professional software applications, computer skills, including Microsoft Office package.

Responsibilities & Context:
∎ Responsible to ensure budget preparation and budget control.
∎ Responsible for preparing report on budget variance and will submit it to project manager.Cash Transaction:
∎ Responsible for maintaining daily basis cash transaction on any of the three days of the week.Documentation and Others:
∎ Responsible for printing all voucher supporting documents as needed.
∎ Responsible for scanning documents as per all projects need.
∎ To assist in filling up the Accounting Analysis code & Journal number into the voucher.
∎ Support other Projects Finance Focal in the documentation process.
∎ Responsible for providing any other support assigned by the line manager.
∎ Responsible for preparing financial documentation after completion of any activity.
∎ Responsible to preserve the MOU performed between Mukti Cox’s Bazar and BRAC.Maintaining Cash book and ledger:
∎ Maintain Cash book and ledger when it is performed cash transaction.
∎ Responsible for maintaining Quick book software.Monthly and quarterly financial report:
∎ Responsible for preparing a report related to different types of finance as per management direction and requirement and according to prescribed formats. This report will be on a monthly and quarterly basis.
∎ Responsible for preparing reports as per the project statutory requirements.Facing internal and external audits:
∎ Responsible for facing internal and external audits on any financial matter.
∎ Responsible for bound to show all documents to audit and s/he will maintain all document ok for audit process.Spot checking:
∎ To ensure the spot checking all the expenditures as per organizational finance manual.Disaster-related activities:
∎ Provide support to the groups about the disaster preparedness and will take part in the relief activities in the group or out of group of the community when necessary.
∎ To be involved with the selection process for any disaster victims.-To be involved in any kind of disaster related activities if there are any instructions from the management.Others assignment:
∎ Do other assignments as per management decision.Safeguarding and PSEA:
∎ To meet the program's objectives for safeguarding and PSEA implementation, make sure team members are protected from any harm, abuse, neglect, harassment, and exploitation. serve as a major resource for help, direction, and knowledge on safeguarding & Child protection for developing a safe workplace. To ensure that safeguarding standards are used in every course of action, team members should practice, advocate, and embrace safeguarding policy concerns.
∎ Context: This is an important role to ensure the financial viability of the emergency intervention, the management of Mukti Cox’s Bazar mobilized resources and upholding the financial responsibility of the complex, donor funded project in Bhasan Char, Hatiya, Noakhali. The position will keep accounts of the project neat and clean, will ensure the required transaction of the account and maintain all the transaction books and ledgers updated.
∎ Responsibilities:
∎ Budget preparation and Budget control:
∎ Responsible to ensure budget preparation and budget control.
∎ Responsible for preparing report on budget variance and will submit it to project manager.
∎ Cash Transaction:
∎ Responsible for maintaining daily basis cash transaction on any of the three days of the week.
∎ Documentation and Others:
∎ Responsible for printing all voucher supporting documents as needed.
∎ Responsible for scanning documents as per all projects need.
∎ To assist in filling up the Accounting Analysis code & Journal number into the voucher.
∎ Support other Projects Finance Focal in the documentation process.
∎ Responsible for providing any other support assigned by the line manager.
∎ Responsible for preparing financial documentation after completion of any activity.
∎ Responsible to preserve the MOU performed between Mukti Cox’s Bazar and BRAC.
∎ Maintaining Cash book and ledger:
∎ Maintain Cash book and ledger when it is performed cash transaction.
∎ Responsible for maintaining Quick book software.
∎ Monthly and quarterly financial report:
∎ Responsible for preparing a report related to different types of finance as per management direction and requirement and according to prescribed formats. This report will be on a monthly and quarterly basis.
∎ Responsible for preparing reports as per the project statutory requirements.
∎ Facing internal and external audits:
∎ Responsible for facing internal and external audits on any financial matter.
∎ Responsible for bound to show all documents to audit and s/he will maintain all document ok for audit process.
∎ Spot checking:
∎ To ensure the spot checking all the expenditures as per organizational finance manual.
∎ Disaster-related activities:
∎ Provide support to the groups about the disaster preparedness and will take part in the relief activities in the group or out of group of the community when necessary.
∎ To be involved with the selection process for any disaster victims.-To be involved in any kind of disaster related activities if there are any instructions from the management.
∎ Others assignment:
∎ Do other assignments as per management decision.
∎ Safeguarding and PSEA:
∎ To meet the program's objectives for safeguarding and PSEA implementation, make sure team members are protected from any harm, abuse, neglect, harassment, and exploitation. serve as a major resource for help, direction, and knowledge on safeguarding & Child protection for developing a safe workplace. To ensure that safeguarding standards are used in every course of action, team members should practice, advocate, and embrace safeguarding policy concerns.

Skills & Expertise:

Compensation & Other Benefits:
∎ T/A, Mobile bill, Weekly 2 holidays
∎ As per project provision.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Noakhali (Hatiya)

Job Highlights:
∎ Financial Management & Accounting of the Project.
∎ Budgeting and Financial Oversight.
∎ Reporting and Donor Compliance.
∎ Administrative and other tasks
∎ Financial Management & Accounting of the Project.
∎ Budgeting and Financial Oversight.
∎ Reporting and Donor Compliance.
∎ Administrative and other tasks

Read Before Apply:

Mukti Cox's Bazar is one of the recognized organization in the development sector in Cox's Bazar that has been working at Cox's Bazar, Chattogram, Bandarban and Noakhali district since 1996. In continuation of that, Mukti Cox's Bazar is seeking " Finance & Admin Officer " for a project titled " Support to FDMN in Bhasan Char in WASH Sector". The project will be implemented in partnership with BRAC Pool Fund. Interested candidates must send their application with cover letter, CV with names of two references current/ previous professionals, 2 copies of recent color passport size photograph, educational and experience certificates, clean photocopy of national ID card to the undersigned on or before 25 June 2025. No application will be entertained after that time. Application must be submitted to the Director-Human Resources, Mukti Cox's Bazar, Head Office, Mukti Bhaban, Goldighirpar, Cox's Bazar-4700 or to [email protected] or online.

Please write the position applied for at the top of the envelope or on the subject line. Only short-listed candidates will be called for interview. Qualified female candidates are encouraged to apply for this position. This position is being posted at Bhasan Char, Hatiya, Noakhali.

(Mukti Cox's Bazar has a non-negotiable policy of ZERO TOLERANCE towards Safeguarding. All employees are expected to abide by the Code of Conduct, Protection from Sexual Exploitation and Abuse (PSEA), HR Policy, Financial Policy, Gender Policy, Safeguarding Policy, the Child Safeguarding Policy, and Anti-fraud Policy of Mukti Cox's Bazar.

Mukti Cox's Bazar is committed to ending gender inequality and achieving a gender balanced workforce. Mukti Cox's Bazar promotes equal opportunities for women and men from different caste, ethnic and religious backgrounds and encourages them to apply for this post).