Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: World Vision Bangladesh Rohingya Crisis Response (WV BRCR)

Vacancy: 1

Job Location: Cox's Bazar (Maheshkhali)

Employment Status: Contractual

Educational Requirements:
∎ Bachelor degree in Commerce, Finance, Accounting or Management or relevant subjects is essential
∎ Masters degree will be preferable

Experience Requirements:
∎ At least 2 year(s)

Job Responsibilities:
∎ Ensure compliances with WV finance and administrative policies, SCM, standards, procedures and government VAT & Tax requirements.
∎ Establish effective internal control in the financial management.
∎ Facilitate KOICA CSO Partnership Maheshkhali Digital Island project team in integrated financial planning, budgeting and monitoring in accordance with WVK guideline.
∎ Ensure standard record keeping and prepare & submit reports to stakeholders on time.
∎ Maintain high confidentiality of documents and information and take adequate measures for safety and security of documents, information and other resources.
∎ Facilitate administrative functions and provide necessary support for smooth operation.
∎ Administration management: oversee general Office administration, Office Management, Fleet Management & Security Management (facility) & Asset Management.
∎ Ensure administrative policies and procedures are properly implemented.
∎ Facilitate financial sessions both for the finance and non-finance staff for their understanding
∎ Ensure full implementation of agreed upon integrated internal and External audit recommendations.
∎ Strive for innovation and smart work that can maximize the use of ICT
∎ Ensure an integrated financial planning, budgeting and monitoring in accordance with budget guidelines
∎ • Preparation and dissemination of monthly management and budget performance reports to various stakeholders.
∎ • Cash flow management and coordination to ensure timely disbursements to both internal and external customers.
∎ • Ensure adequate Control of budget, cash flow and funding, by providing timely and relevant information in collaboration with implementing partner.
∎ • Collect financial forecast from and transfer fund to partner in timely manner.
∎ • Area/Urban program budget are aligned with my PBAS.
∎ • Effective tools of monitoring the budget are in place
∎ • Monitoring of budget and actual expenses against FD-6 budget line item(s) and keep the variance to single digit level.
∎ Ensure proper Financial Management Systems are in place at the Area/Urban Program Level
∎ • Minimize financial risk exposure by ensuring that appropriate financial systems and internal controls are in place to avoid significant audit risk.
∎ • Ensure that there is a proper monitoring system of Invoice sending to SS & transfer payment through S2B.
∎ • Ensure 100% compliance of VAT and Tax regulation and deduction at source
∎ • Review the ageing analysis on a regular basis and take appropriate action for long outstanding items (if any).
∎ • Ensure periodically financial spot check for improving financial management.
∎ Record keeping and reporting to stakeholders.
∎ • Ensure timely complete and accurate submission of financial reports including programs closure reports as per WVI and WVB guidelines.
∎ • 100% of vouchers are maintained according to the policy and procedure.
∎ • Prepare all SCM related business processes.
∎ • Assist team with making sure that procurement is done on time and all the required financial requirements.
∎ • Ensure compliance of all WV polices at the all level.
∎ • Ensure there is proper monitoring of petty cash in the project including implementing partner and internal controls are in place as effectiveness is ensured.
∎ • Review all payment requisitions and vouchers for correct coding and charging of cost, proper authorization and supporting documents in line with WVB finance policy to ensure completeness and accuracy.

Additional Requirements:
∎ Understand development issues
∎ Training and Facilitation skills
∎ Basic knowledge and skills in accounting
∎ Good time management and organizational skills
∎ Basic knowledge and skills on research methodology/statistics
∎ Ability to speak and write reports in English
∎ Competent in the use of computer
∎ Basic knowledge and skills in accounting
∎ Minimum 2 years’ experience in finance and administration
∎ Should work Upazila level and 25% field visit is expected.
∎ This role will work directly with Project manager and Partner staff
∎ World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.
∎ World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays
∎ Festival Bonus: 1

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 22 Nov 2021

Company Information:
∎ 16 Nov 2021
∎ World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
∎ Address : Abedin Tower (2nd floor), 35 Kemal Ataturk Avenue, Banani, Dhaka - 1213, P.O. Box: 9071 Hotel Bay Marina, (1st Floor) Plot# 61, Block # B, PWD Residential Area, 4700 Cox's Bazar
∎ Web : http://www.wvi.org/bangladesh

Category: NGO/Development

: World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy. World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.Any personal persuasion will result in disqualification.Please don't send hard copy of CV.Only short-listed candidates will be called for interview.Females are highly encouraged to apply.*Photograph must be enclosed with the resume.