Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: Visually Impaired People's Society (VIPS)

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ A bachelor's degree in Finance, Accounting, Business Administration
∎ Candidates with MBA degree will get preference.

Experience Requirements:
∎ At least 2 year(s)

Job Responsibilities:
∎ Maintain petty cash and cash advance registers.
∎ Maintain bank book.
∎ Checks invoices with all supporting documents and prepare payments, receipts and journals.
∎ Record vouchers and posting in to accounting software (tally)
∎ Calculate relevant VAT/taxes and deposit to government exchequer.
∎ Cash and cheque transactions with banks.
∎ Prepare monthly bank and cash reconciliation.
∎ Timely perform monthly closure of all books of accounts as per organization's policy.
∎ Assist Manager to prepare monthly budget vs. expenditure report against donor and NGOAB budget.
∎ Assist Manager to prepare audit report as well as enable to face group audit, NGOAB audit and Donor audit.
∎ Make payments for the various transactions of the office and keep detailed records and files of these transactions.
∎ Support the achievement of projects financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs and analyzing variances, in adherence to financial and accounting regulations.
∎ Knowledge of Auditing, Accounting, Financial Management and budget planning.
∎ 2 years or more of experience with NGOs, INGOs, OPDs or other similar programs.
∎ Perform any other task assigned by the supervisor or VIPS management authority.
∎ HR Related:
∎ Provide general administrative support, including but not limited to: executive assistance, management of correspondence, preparation of meetings (and minute taking), preparation of documentation and reports related to the project, monitoring of fixed assets, logistics and others as required.
∎ Monitor and support in all routine matters as requested by General Secretary/coordinators and in cases of absence, when required, in order to keep abreast of all commitments and tasks of the area.
∎ Programming of meeting and travel as required.
∎ Assist in all communications with other members of the organization, external stakeholders, follow up to meetings and other key issues related to the area.
∎ Maintain Leave tracker for all staffs and maintain staff personal (copy) file.
∎ Maintain all types of registers according to the manual.
∎ Level of English Language Required
∎ Read and understand work instructions or manuals.
∎ Communicate effectively with colleagues and external contacts on routine work-related matters.

Additional Requirements:
∎ Only females are allowed to apply
∎ At least 2 year(s) experience in relevant field
∎ Only females are encouraged to apply and females with disabilities will get preferences.
∎ Good verbal and written communication skills in English and Bangla.
∎ Excellent computer literacy in MS Office programs (specifically Word, Excel, and PowerPoint).
∎ Should have auditors and donor facing manner.
∎ Excellent organizational skills and ability to multitask effectively under pressure.
∎ Demonstrates commitment to learn and acquire knowledge from vastly different sources.
∎ Sound understanding of internal and external audit requirements.
∎ Results orientated and good reporting skills.
∎ Extensive working experience in a similar position and have at least 2 years' relevant work experience preferably in INGOs/ NGOs
∎ Attentive to details and quality of work.
∎ Works with trustworthiness and integrity and is committed to VIPS's core values.
∎ Demonstrates awareness and sensitivity to gender and diversity (including positive attitudes and manners towards people with disability and other human diversities).
∎ Basic knowledge about safeguarding in related field.
∎ Information Technology skills needed
∎ Ability to work in a team and under pressure keeping focus on the objective.
∎ Ability to work accurately, with interruptions, to meet deadlines.
∎ Willingness and ability to work with persons with disabilities, different nationalities.
∎ Critical thinking
∎ Creative thinking
∎ Communication
∎ Teamwork
∎ Team leadership
∎ Problem-solving and decision-making
∎ Negotiation and conflict resolution
∎ Self-motivated
∎ Proactive

Salary:
∎ Tk. 23,000 (Probation Period-3 to 6 months)

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 13 Dec 2022

Company Information:
∎ 13 Nov 2022
∎ Visually Impaired People's Society (VIPS)

Category: Accounting/Finance

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