Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: NGO Forum for Public Health

Vacancy: 01

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ MBA in Finance / Accounting, Management / Masters in Accounting from reputed university preferably with CA Knowledge Level from the recognized university

Experience Requirements:
∎ 4 to 5 year(s)
∎ The applicants should have experience in the following area(s): Humanitarian Response, NGO
∎ The applicants should have experience in the following business area(s): Development Agency, NGO

Job Context:
∎ COVID-19 risk reduction support to the vulnerable communities in Teknaf and Ukhiya, Cox`s Bazar.
∎ The duration of the contract will be until March, 2021.

Job Responsibilities:
∎ FINANCIAL FUNCTIONS:
∎ Implement financial policies, procedure and requirement and ensure all financial activities are accordance with organization and donor guidelines.
∎ Ensure timely and accurate monthly and year-end/project-end closure of accounts, including bank reconciliation, bank statement and other related documentations and submit reports to head office as per prescribed deadlines.
∎ Analyze budget and disbursement as per project budget activity line and prepare month- wise expenditure plan in consultation with Project Manager, Head of Finance & Accounts.
∎ Responsible for ensuring proper cash control.
∎ Ensuring maintain books of accounts and other financial documents.
∎ Closely monitor financial activities of the project.
∎ Check and verify bills and provide payments.
∎ Verify all types of financial transaction at random basis.
∎ Provide other financial support required during the project implementation.
∎ Ensure timely and effective follow up to audit observations and recommendations.
∎ ADMINISTRATIVE FUNCTIONS:
∎ Coordinate training and capacity-building activities to staff in administrative related areas.
∎ Responsible for Employee Leave Management and documentation as per NGO HRP&P.
∎ Formulate, implement staff safety and security measures and ensure Minimum Operational Security Standards (MOSS) compliance, in consultation with the Head Office and Project authority.
∎ Prepare correspondence, reports and documents as well as taking minutes of the meetings.
∎ Investigate frauds or any undesired activities.
∎ Manage the security personnel and follow up the cleanliness & security system of the organization.
∎ Keep update administrative records of the project.
∎ Provide needful support to HR activities and maintain administrative files & documents.
∎ Maintain liaison with relevant Govt. agency and stakeholder in project area.
∎ Ensuring proper utilization and safety of project’s and organizational assets, instruments, vehicles etc.
∎ Uphold humanitarian code of conduct and adhere to and promote humanitarian guiding principles.
∎ Comply with NGO Forum for Public Health's policies and practice with respect to child protection, code of conduct, gender & equality, humanitarian responsiveness and other relevant policies.
∎ Perform other official tasks, as and when required, for the greater interest of the project/organization.
∎ Follow and maintain the disciplines properly as mentioned in the Service Rules of NGO Forum.
∎ Work in truespirit of teamwork and preserve personal integrity and respecting the organizational hierarchy of accountability.
∎ All other tasks as requested by the supervisor.

Additional Requirements:
∎ Age at most 45 years
∎ Both males and females are allowed to apply
∎ Fair knowledge on grants management, budget control and proper Accounts of emergency/humanitarian protects.
∎ Sound knowledge on using different software related to data entry, analysis, report writing and preparing presentation etc.
∎ Ability to work hard, work under pressure in humanitarian response context, positive and can-do attitude and ability to provide the Administrative support to the project team
∎ Self-motivated, independent of the ability to perform multi-tasks
∎ Proficiency in English speaking and writing
∎ Mentality to work in refugee camp area and field visit following Humanitarian Principles.
∎ Sound knowledge of essential software like MS Word, MS Excel, PowerPoint and finance & accounts related software.

Salary: Tk. 85000 (Monthly)

Compensation & Other Benefits:
∎ As per Human Resource Policies & Procedures of NGO Forum for Public Health.

Application Deadline: 16 Nov 2020

Company Information:
∎ 11 Nov 2020
∎ NGO Forum for Public Health
∎ Address : 4/6, Block-E, Lalmaita, Dhaka - 1207
∎ Web : www.ngof.org

Category: NGO/Development

: APPLICATION PROCESS• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates. • Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button. Note: Application sent by email will not be considered. Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with NGO Forum’s Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist Financing ATTENTION: • NGO Forum aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• NGO Forum is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust. • NGO Forum reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind. • All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of NGO Forum.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.