Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: Impact Foundation Bangladesh (IFB)

Vacancy: --

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Tk. 28000 - 30000 (Monthly)

Experience:

• At least 3 years

• Master of Business Administration (MBA) in Finance, Accounting,Business Administration
• Master of Commerce (MCom) in Finance, Accounting, Business Administration

• Master’s degree in Finance, Accounting, Business Administration.

• At least 3 years

• Minimum 3 years’ experience in the management and administration of a development programme.
• Preference will be given to a person with experience in managing hospital or health projects.
• Good command of English and Bangla.
• Believes in teamwork.
• Computer Skills (MS Word, MS Excel)
• Should have excellent communication & coordination skills.
• Should be energetic and polite in manner with a positive personality.

Job Context:

A pioneer organization engaged in the prevention and cure of avoidable disabilities, among the poor rural people, is seeking applications from competent candidates for the above position.

Job Location: IMPACT “Jibon Tari” Floating Hospital, a mobile boat Hospital on the water that moves along the major rivers in Bangladesh. It is a full-time residential position.

Job Responsibilities:

Finance:

• Prepare project budget.
• Carry out day-to-day financial transactions.
• Make vouchers, entry of vouchers in cash book, and posting in ledger/Software
• Maintain and update books of accounts in updated position daily.
• Deal with all banking matters and reconcile the bank balance with the bank statement at least once a month.
• Maintain petty cash.
• Make all sorts of accounting adjustments as per the IFB’s manuals and guidelines and following accounting principles.
• Check and follow-up recovery of bills & all accounts receivable and outstanding/unadjusted advances.
• Ensure compliance with IFB protocols, all accepted financial rules, regulations, procedures, etc.
• Purchase food items, stationery other essential materials, and as requested, with the approval of the Administrator or person designated;
• Ensure that all accounting source documents are accurately recorded and all financial activities are kept truly and fairly.
• Prepare the monthly payroll and disburse salaries to all staff members as per policy through Bank transfer.
• Responsible for the disbursement of cash, when required, and for obtaining proper vouchers.
• Report all deviance from IFB established policy and practices as laid down in the Financial Manual.
• Prepare monthly financial statement (income/expenditure, receipt /payment) in a manner consistent with IFB Accounting policy (i.e., all sales proceeds, staff advances, Project charges, provident fund contributions, etc.) and submit to the Director of Finance & Admin.
• Preparation of office notes & cheques.
• Deduct VAT/Tax as per government rules and deposit to the government offices accordingly.
• Submit VAT & Tax Return as per the government rules.

Administration:  

• Provide administrative support to the Administrator and other staff members.
• Maintain office records and files in proper order and update them monthly/periodically. Introduce new files or systems in consultation with the Administrator when required.
• Ensure that the filing of letters/documents, etc., is done properly and accurately.
• Maintain personnel files of the staff members and ensure that such files hold their nature of confidentiality.
• Receive mail or messages for the Administrator and other staff members and ensure timely transfer of these manages, including e-mails.
• Routine correspondence for the Administrator.
• Manage and supervise the day-to-day activities of support staff.
• Ensure and manage all transport movements.
• Provide logistics support and ensure supplies to all staff.
• Liaise with the Dhaka office for information and related matters.
• Maintain computers, office equipment, vehicle, accommodation (guest house), etc.
• Ensure regular, timely servicing of all vehicles, yearly renewal, and ensure that they are properly maintained.
• Responsible for maintaining and storing all goods/materials (General, Medical, etc.) with guidelines of the Administrator.
• Issue items as per the requisition, which has been submitted properly. Priority should be given to the old stock to be issued first.
• Maintain stock registers daily with details of all items issued.
• Organize meetings and seminars, ensure logistic support as advised by the Administrator, and prepare documents for obtaining various certificates/renewals for the Government authority.
• Liaise with local Govt. and Non-Govt. offices and other agencies as per the advice of the Administrator.
• Maintain a movement register for vehicles as well as personnel.
• Maintain the fixed assets register of the JT.
• Ensure all registration/licenses (like hospital, pathology, X-ray, environment, fire, trade license, etc.) are up-to-date.

As per the Organization`s Policy.