Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: ActionAid Bangladesh

Vacancy: 1

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Bachelor of Business Administration or related degree under recognized educational institution. Capacity building training on basic accounting, accounting software etc

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Unit : Local Rights Programme (LRP)
∎ Location of posting : Goran, Dhaka (LRP - 55)
∎ Types of contract : Fixed term contract
∎ Duration of Contract : Up to 31 December 2024 (Have possibility for further extension)
∎ ActionAid Bangladesh (AAB) Management has made the decision to independently implement its Local Rights Programme (LRP-55). As a result, ActionAid Bangladesh is in the process of hiring a Finance & Admin Officer for LRP-55
∎ The Finance & Admin Officer position is accountable for the project activities in the working area at LRP-55. S/he will perform day to day financial management related tasks of LRP-55. S/he also ensure record keeping, system entry & analysis. S/he provides support on Project Grants management. S/he is responsible for prepare financial reports & share with management as per reporting schedule. S/he supports Community based organizations (CBO) for maintaining their financial documents. S/he audits CBOs and shares report with LRP-55 management. S/he helps to prepare LRP-55 yearly budget. S/he carries out administrative and HR related tasks of LRP-55. S/he provides IT support for the project office when required. However, s/he will be responsible below task of LRP-55.
∎ Day to day financial management related task of LRP-55, South City Corporation, Dhaka.
∎ Record keeping, system entry & analysis.
∎ Provide support on Project Grants management.
∎ Prepare financial reporting & share with management as per reporting schedule.
∎ Budget preparation & monitoring.
∎ Administrative related jobs of LRP-55.
∎ HR related jobs for the LRP-55.
∎ Relationships:
∎ Finance & Admin Officer will report to Programme Manager - LRP Implementation and will work closely with the finance focal of ActoinAid Bangladesh.

Job Responsibilities:
∎ Financial Management:
∎ Checking of bill related document, prepared voucher & process for entry.
∎ Analysis system Ledger & Reconcile system balance.
∎ Day to day Bank transaction and prepare monthly Bank Reconciliation statement on time.
∎ Analysis of the system ledger & reconcile balances on timely basis.
∎ Follow up of payment process.
∎ Staff advance management.
∎ Ensure VAT & Tax and other compliances as per policy in dealing with any transaction and related process.
∎ Filling of vouchers after completing of entry process at AAB CO.
∎ Beneficiaries groups financial documents review and provide feedback at field level.
∎ Budget preparation & Financial reporting:
∎ Prepare yearly budget & process for finalization and account coding.
∎ Analysis of budget variance, prepare and share Financial Report on time with management.
∎ Support to Program & sponsorship unit:
∎ Monthly progress plan & next month plan submits in accurate time.
∎ Participate & share report of financial management in monthly meeting.
∎ Programme participant list prepare.
∎ Support to program on various matters at field level.
∎ Support to Administrative Task:
∎ Ensure timely payment of all utility bills (Office rent, Electricity bill, Internet bill, Newspaper bill etc.).
∎ Support to admin support staff to maintain office security and others admin related task.
∎ Fixed assets & inventory management.
∎ Procurement related jobs
∎ HR management:
∎ Prepare of monthly salary sheet & process for authorization.
∎ Salary transfer letter forward to bank.
∎ Staffs attendance register and timesheet management on monthly basis.
∎ Maintain personal files and leave records of staffs
∎ Any other task require by team
∎ Support to Project Manager & other staffs for any other jobs.
∎ Any other tasks assigned by Line Manager/Project Manager
∎ Emergency response projects grants management
∎ Donor contract management.
∎ Support to procurement process as require and payment process of vendors.
∎ Checking of bill related document, prepared voucher & process for system entry.
∎ Analysis of system ledger & prepare financial reports for management and donor on time.
∎ Any other tasks assigned by Line Manager/Project Manager

Additional Requirements:
∎ At least 3 years progressively responsible work experience in related field
∎ Technical Skills:
∎ Sound knowledge of Computer (MS office, internet & email).
∎ Able to work under pressure and meet deadlines.
∎ Good communication skill in English - both oral and written
∎ Budget preparation and monitoring
∎ Skill on Software based financial report preparation.
∎ Sound knowledge about update VAT & Tax process and circular

Salary:
∎ Monthly Gross Salary will be BDT. 27,235 with other admissible benefits such as festival bonus, mobile allowance and group life insurance etc

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 24 Jun 2023

Company Information:
∎ 17 Jun 2023
∎ ActionAid Bangladesh
∎ Business : ActionAid is an international anti-poverty agency working in over 40 countries, taking sides with poor people to end poverty and injustice together.

Category: Accounting/Finance

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