Job Description

Title: Finance & Admin Officer

Company Name: Access Bangladesh Foundation

Vacancy: 1

Age: at most 40 years

Location: Anywhere in Bangladesh

Minimum Salary: Tk. 42000 (Monthly)

Experience:
∎ At least 5 years

Published: 23 Oct 2024

Education:
∎ Bachelor in Commerce/M. Com in accounting/MBA major in Accounting/CA CC (CA CC is preferable).
∎ Bachelor in Commerce/M. Com in accounting/MBA major in Accounting/CA CC (CA CC is preferable).

Requirements:

Additional Requirements:
∎ Age at most 40 years
∎ At least 5 years of experience in Finance and Accounts.
∎ Proficiency in using finance management software (TALLY).
∎ Age at most 40 years (age limit can be flexible for women and persons with disabilities).
∎ Ability to work in a team; under time pressure; and long office hour when needed.
∎ Have the ability to analyze complex problems, evaluate alternatives and implement.
∎ Have skills on creative recommendations, organizing work, setting priorities, meeting deadlines, and completing assignments with minimal supervision.
∎ Have excellent knowledge on MS Office.
∎ Excellent language skills in both English and Bengali.
∎ Honesty and high level of integrity.
∎ Need to be highly motivated and committed to Access Bangladesh's vision, mission, and improve the lives of the most vulnerable and marginalized people.
∎ At least 5 years of experience in Finance and Accounts.
∎ Proficiency in using finance management software (TALLY).
∎ Age at most 40 years (age limit can be flexible for women and persons with disabilities).
∎ Ability to work in a team; under time pressure; and long office hour when needed.
∎ Have the ability to analyze complex problems, evaluate alternatives and implement.
∎ Have skills on creative recommendations, organizing work, setting priorities, meeting deadlines, and completing assignments with minimal supervision.
∎ Have excellent knowledge on MS Office.
∎ Excellent language skills in both English and Bengali.
∎ Honesty and high level of integrity.
∎ Need to be highly motivated and committed to Access Bangladesh's vision, mission, and improve the lives of the most vulnerable and marginalized people.

Responsibilities & Context:
∎ Manage all accounting and financial-related activities of the project.
∎ Manage expenses within the approved budget.
∎ Review the budget when necessary.
∎ Facilitate internal and external audits of the project.
∎ Maintain continuous coordination related to financial activities with the Finance Manager of the organization.
∎ Ensure proper record-keeping/ accounting of the project operations.
∎ Ensure quality reporting to donors as per requirements.
∎ Ensure all kinds of payments to vendor(s) as well as staff salary and other expenses.
∎ Ensure deduction of Tax and VAT as per Govt. rules.
∎ Ensure effective and efficient utilization of the fund authorized for the purpose.
∎ Ensure financial bookkeeping of all transactions.
∎ Ensure proper maintenance of financial records of income, expenditure, assets & liabilities of the project.
∎ Ensure that bills and vouchers received from different programs/individuals are in line with the agreed budget.
∎ Verify the appropriateness of documents (bills and vouchers) and required supporting documents.
∎ Ensure that payment through cash and cheque are done according to the financial manual.
∎ Prepare and submit financial forecast to the donor.
∎ Reconciliation of Bank Statement for each month.
∎ Maintain project accounts and produce financial reports accordingly.
∎ Coordinate with the project team to ensure proper planning and budget.
∎ Perform any other duties as instructed by the Finance Manager or Access Bangladesh Management.
∎ Responsible for ensuring that all stock items are procured as per procurement policy and well documented (entered into the relevant register).
∎ Responsible for updating the fixed asset register with the assistance of project support staff and physically verifying the fixed assets as per the fixed asset register on six monthly basis.
∎ Ensure that fixed asset items are appropriately numbered and room-wise updated and displayed.
∎ Maintain personnel files and ensure their safety and confidentiality.
∎ Review and consolidate leave days for all staff and advise all designated authorities on the number of allowable leave days and take necessary actions with regard to payroll calculations.
∎ Ensure the correct process is followed so that the best personnel are hired to fill the open positions during the recruitment process for new Staff.
∎ Orient new staff on their duties and their responsibilities.
∎ Focuses on self-awareness and behavior regulation according to organizational policy.
∎ Maintain gender-sensitive and disability-inclusive approach in all stages of the project and safeguarding measures as per the code of conduct;
∎ Ensuring safeguarding and PSEA issues at all levels and taking appropriate measures.
∎ Job Context
∎ Access Bangladesh Foundation is inviting young qualified, dynamic, motivated and committed candidates to apply for the position of Finance & Admin Officer for the ‘USAID Bijoyee Project’. The project aims to empower youth not in education, employment, or training (NEET) with a special focus on young women and other socially marginalized young people. The overarching goal is to equip them with the necessary tools and opportunities to address economic challenges, promote youth leadership, and enhance their capacity to contribute significantly to Bangladesh's inclusive national development and economic growth. This project will support youth entrepreneurship ensuring gender equality, social inclusion, climate resilience and adaptability though locally-led and youth-driven development. This is a consortium project led by Care Bangladesh and funded by the USAID.
∎ Access Bangladesh Foundation, a technical partner of this consortium, is a leading national NGO dedicated to building an inclusive society where persons with disabilities and marginalized people can participate equally. The organization has been working over the last 15 years to promote equity for persons with disabilities and other marginalized people in all spheres of life through education, training, employment, arts and culture, sports, legal services, health care, climate change and information and communication technology.
∎ Job location: Access Bangladesh Foundation Head Office, Savar, Dhaka-1340
∎ Reporting: Finance Manager, Access Bangladesh Foundation
∎ Main Duties and Responsibilities:
∎ Manage all accounting and financial-related activities of the project.
∎ Manage expenses within the approved budget.
∎ Review the budget when necessary.
∎ Facilitate internal and external audits of the project.
∎ Maintain continuous coordination related to financial activities with the Finance Manager of the organization.
∎ Ensure proper record-keeping/ accounting of the project operations.
∎ Ensure quality reporting to donors as per requirements.
∎ Ensure all kinds of payments to vendor(s) as well as staff salary and other expenses.
∎ Ensure deduction of Tax and VAT as per Govt. rules.
∎ Ensure effective and efficient utilization of the fund authorized for the purpose.
∎ Ensure financial bookkeeping of all transactions.
∎ Ensure proper maintenance of financial records of income, expenditure, assets & liabilities of the project.
∎ Ensure that bills and vouchers received from different programs/individuals are in line with the agreed budget.
∎ Verify the appropriateness of documents (bills and vouchers) and required supporting documents.
∎ Ensure that payment through cash and cheque are done according to the financial manual.
∎ Prepare and submit financial forecast to the donor.
∎ Reconciliation of Bank Statement for each month.
∎ Maintain project accounts and produce financial reports accordingly.
∎ Coordinate with the project team to ensure proper planning and budget.
∎ Perform any other duties as instructed by the Finance Manager or Access Bangladesh Management.
∎ Responsible for ensuring that all stock items are procured as per procurement policy and well documented (entered into the relevant register).
∎ Responsible for updating the fixed asset register with the assistance of project support staff and physically verifying the fixed assets as per the fixed asset register on six monthly basis.
∎ Ensure that fixed asset items are appropriately numbered and room-wise updated and displayed.
∎ Maintain personnel files and ensure their safety and confidentiality.
∎ Review and consolidate leave days for all staff and advise all designated authorities on the number of allowable leave days and take necessary actions with regard to payroll calculations.
∎ Ensure the correct process is followed so that the best personnel are hired to fill the open positions during the recruitment process for new Staff.
∎ Orient new staff on their duties and their responsibilities.
∎ Safeguarding:
∎ Focuses on self-awareness and behavior regulation according to organizational policy.
∎ Maintain gender-sensitive and disability-inclusive approach in all stages of the project and safeguarding measures as per the code of conduct;
∎ Ensuring safeguarding and PSEA issues at all levels and taking appropriate measures.

Compensation & Other Benefits:
∎ BDT 42,000 (Forty-two thousand) only per month gross
∎ Other benefits: One festival bonus, travel and mobile allowances
∎ Weekly holiday-2 days
∎ Salary review on yearly basis
∎ BDT 42,000 (Forty-two thousand) only per month gross
∎ Other benefits: One festival bonus, travel and mobile allowances
∎ Weekly holiday-2 days
∎ Salary review on yearly basis

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Anywhere in Bangladesh

Apply Procedure:

Email your CV:
∎ Send your CV to the given email [email protected]

Hard Copy:
∎ Women and persons with disabilities are particularly encouraged to apply.
∎ Preference will be given to candidates with experience in USAID-funded projects.
∎ Any personal persuasion or phone calls will result in the disqualification of the candidate.
∎ Women and persons with disabilities are particularly encouraged to apply.
∎ Preference will be given to candidates with experience in USAID-funded projects.
∎ Any personal persuasion or phone calls will result in the disqualification of the candidate.
∎ Photograph must be enclosed with the resume. Apply Procedure
∎ Candidates with the requisite qualifications & experiences are requested to apply with a cover letter, updated CV mentioning 2 references, 2 copies of recent passport size photographs, and photocopy of relevant documents/certificates to the Executive Director, Access Bangladesh Foundation, A-25, Anandapur, Savar, Dhaka 1340 or to email address: [email protected] on or before 05 November, 2024.
∎ Only short-listed candidates will be invited for written and interview tests.

Company Information:
∎ Access Bangladesh Foundation
∎ A-25, Anandapur, Savar, Dhaka- 1340
∎ A development organization works with persons with disabilities

Address::
∎ A-25, Anandapur, Savar, Dhaka- 1340
∎ A development organization works with persons with disabilities

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 5 Nov 2024

Category: Accounting/Finance