Executive Assistant

Job Description

Title: Executive Assistant

Company Name: NGO Forum for Public Health

Vacancy: 01

Age: 25 to 35 years

Location: Dhaka

Salary: Tk. 55000 - 60000 (Monthly)

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 29 Apr 2025

Education:
∎ Bachelor / Masters, having A Level get preferences with the following disciplines:
∎ Master in Social Sciences particularly in International Relations / Media / Journalism & Communication / English Literature and Business Communication.
∎ Must be Highly Proficient in English (having higher scores in TOFEL/ IELTS is an advantage).
∎ University of Dhaka / North South University / BRAC University / Bangladesh University of Professionals / Independent University Bangladesh students will get preference.

Requirements:

Additional Requirements:
∎ Age 25 to 35 years
∎ Analytical and Problem Solving Skills.
∎ English Language Proficiency.
∎ Good Communication Skill.
∎ Strong Interpersonal Skills.
∎ Excellent verbal and written communications skills.
∎ Ability to multitask.
∎ Work under pressure and meet the deadlines.
∎ Prioritize daily workload.
∎ Knowledge of office management systems and procedures.
∎ Outstanding organizational and time management skills.
∎ Up-to-date with latest office gadgets and applications.
∎ Discretion and confidentiality.
∎ Gentle mannered and Leadership quality.
∎ Sound knowledge of computer literacy, especially MS Office, Internet & other communicative operation applications.
∎ Should have working experience in performing all kinds of supporting works of the Executive Director.

Responsibilities & Context:
∎ We are looking for a dynamic and highly organized individual to serve as the Executive Assistant to the Executive Director while also supporting the Senior Management Team (SMT) of the organization. This role requires a proactive professional who excels at managing schedules, communications, and strategic tasks maintaining high level of confidentiality.
∎ Job Responsibilities:
∎ Provide support to the Executive Director, including managing appointments and meeting schedules.
∎ Communicate with stakeholders on behalf of the Executive DirectorDraft written correspondence such as letters, emails, and presentations.
∎ Prepare working papers and minutes for board meetings and other organizational events.
∎ Organize and coordinate internal and external meetings and events.
∎ Maintain a database of contact information for key stakeholders.
∎ Prioritize and monitor incoming communications and follow up on actions.
∎ Manage incoming and outgoing correspondence and maintain an effective filing system.
∎ Maintain confidentiality of sensitive information and agreements.
∎ Support the Executive Director with protocol services, visa arrangements, and travel bookings.
∎ Assist in maintaining the Annual Planning Matrix and other organizational records.
∎ Perform other duties as assigned by the management.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ As per Human Resource Policies & Procedures of NGO Forum for Public Health.

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Dhaka

Job Highlights:
∎ A great learning opportunity.
∎ Full-time, Contractual (The position will be confirmed based on the performance).

Read Before Apply:

APPLICATION PROCESS• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates.• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button.

Note: Application sent by email will not be considered. Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with NGO Forum's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist Financing

ATTENTION:• NGO Forum aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• NGO Forum is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.• NGO Forum reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of NGO Forum.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.