Divisional Finance and Admin Officer

Job Description

Title: Divisional Finance and Admin Officer

Company Name: Association of Voluntary Actions for Society (AVAS)

Vacancy: 2

Age: at least 30 years

Location: Barguna (Taltali), Khulna (Koyra) ...

Salary: Tk. 38000 - 40000 (Monthly)

Experience:
∎ 3 to 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 23 Apr 2025

Requirements:

Additional Requirements:
∎ Age at least 30 years
∎ Bachelor’s degree in Accounting, Finance, Business Administration, or related discipline
∎ Minimum 3 years of relevant experience in finance and administration, preferably within NGOs or donor-funded projects
∎ Practical experience in book-keeping, internal audits, and financial capacity-building
∎ Knowledge of Bangladesh NGOAB compliance requirements and grassroots financial systems
∎ Ability to travel frequently to project sites and work directly with community-based organizations.
∎ Proficiency in MS-Word, MS-Excel, and MS-PowerPoint
∎ Excellent communication skills in English and Bengali
∎ Ability to interpret and write reports in English
∎ Experience in problem-solving, decision-making, and networking
∎ Capacity to work effectively with others and communicate with impact
∎ Able to function in high pressure situations while demonstrating emotional intelligence
∎ Able to provide critical insight, seek feedback from multiple parties and is willing to adapt behavior where necessary
∎ Relates well to all kinds of people, acknowledges the contributions people make and demonstrates integrity in dealing with others
∎ Able to respond to changes in work schedules and patterns, when necessary, with sufficient flexibility and resilience
∎ Able to manage expectations and conflicting priorities to protect the interest of the project
∎ Inspires and encourages others to meet their targets and demonstrates enthusiasm for work
∎ Helps others do their job better and progress personal learning, and provides coaching, feedback, and ensures training and expert support are available
∎ Able to delegate and offer coaching and support to ensure success with the task
∎ Monitors progress of work gives clear directions and uses a range of leadership styles as appropriate
∎ Role models and encourages others to seek and act upon opportunities for different or innovative approaches to addressing problems and opportunities
∎ Is aware of issues that may affect the work of others, draws others attention to these issues and provides/seeks guidance and coaching as needed
∎ Takes time to listen to others and asks questions to ensure understanding, brings disagreement into the open for discussion and acts as a facilitator/coach during discussions and moderates own views/perspectives for the good of the group
∎ Aware of what information needs to be given to whom and is able to communicate messages in an appropriate way
∎ Identifies critical people in any decision process, has developed a range of different approaches and selects the appropriate style for the situation
∎ Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
∎ Commitment to Safeguarding policies to ensure all people who come into contact with LCA Sundarban Colaition and its technical and development partners – are as safe as possible
∎ Essential Requirements
∎
∎ Desirable Requirements
∎
∎ Additional Requirements
∎ Self-Management
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∎ Leading Others
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∎ Working effectively with others
∎
∎ Key Attributes
∎
∎ OTHER: This job description is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate achievement of the responsibilities in accordance with performance review process.

Responsibilities & Context:
∎ Assist in financial planning, budgeting, and forecasting for coalition-supported CBO activities within the division
∎ Provide technical assistance to Implementing Partner CBOs to develop and maintain basic financial systems, including cash flow tracking, budgeting, and fund utilization
∎ Monitor monthly, quarterly, and annual financial transactions and reports from CBOs to ensure accuracy and consistency with project and donor requirements
∎ Support timely and accurate fund disbursement processes and documentation at the divisional level, ensuring CBOs adhere to fund utilization guidelines.
∎ Ensure Implementing Partner CBOs comply with NGO Affairs Bureau (NGOAB), donor, and coalition financial policies
∎ Regularly review and strengthen internal financial controls of CBOs to reduce risk of errors, and mismanagement
∎ Conduct need-based internal audits of CBOs from the coalition secretariat, prepare audit reports, and support CBOs in implementing audit recommendations
∎ Proactively monitor financial operations of CBOs, identify risks, and provide capacity-building or technical interventions to ensure compliance and accountability
∎ Assist CBOs in maintaining proper accounts, book-keeping, and financial documentation
∎ Provide hands-on coaching and mentorship to build local finance capacity
∎ Support the development and implementation of financial control systems in CBOs
∎ Conduct field visits to CBOs to monitor compliance and advise on financial practices
∎ Conduct financial training sessions for CBOs and coalition members to improve financial literacy
∎ Develop simplified financial guidelines and tools to enhance coalition-wide financial accountability
∎ Provide technical support to coalition members in preparing budgets and financial reports.
∎ Ensure timely and accurate donor financial reporting in compliance with funding agreements
∎ Work closely with donors and partners to address financial queries and ensure transparency
∎ Support fundraising efforts by developing financial projections for grant proposals.5. Fund Management & Financial Sustainability
∎ Explore and implement strategies to diversify funding sources, including institutional grants, CSR partnerships, and community-based funding models
∎ Establish and maintain a financial sustainability plan for the coalition beyond donor funding cycles
∎ Monitor cost efficiency and provide recommendations for optimizing coalition expenses.
∎ About LCA Sundarban Coalition
∎ The Sundarban Coalition is a platform of 16 local organisations in the Southwest coastal zone of Bangladesh. The coalition was initiated in Bangladesh in 2022 and aspires to promote “disaster ready” communities while fostering a collective leadership of the local CBOs. This coalition is formed in partnership with the Local Coalition Accelerator (LCA), an initiative of The Share Trust and the Warande Advisory Centre, and in collaboration with Start Fund Bangladesh and Margaret A. Cargill Philanthropies (MACP). The LCA has started its third phase which is being hosted by Association of Voluntary Actions for Society (AVAS). The LCA aims to support local and national organizations to lead in the design and execution of large-scale systems change, and to facilitate their direct access to the significant bilateral and multilateral financing that is currently channelled almost exclusively to and through UN or INGO vehicles. The LCA initiative envisions shifting greater funding and power to local actors, while also changing donor processes and systems to be more equipped to accompany and complement community-driven initiatives.
∎
∎ JOB PURPOSE
∎ The Divisional Finance and Admin Officer will support the Finance and Admin Specialist in implementing effective financial management practices across coalition-affiliated CBOs. The role primarily focuses on strengthening CBOs' capacity in accounts management, book-keeping, and financial compliance. The officer will monitor the financial operations of partner organizations and provide technical support to ensure transparency, accountability, and donor-aligned practices. This position will also lead internal audits as required and ensure financial standards are upheld across all divisional activities.
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∎ Key Responsibilities
∎ Financial Management & Budgeting (Divisional Level & CBO Support)
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∎ Compliance & Risk Management (Field-Based Implementation)
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∎ CBO Financial Management Support
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∎ Donor & Stakeholder Engagement

Compensation & Other Benefits:
∎ T/A, Mobile bill
∎ Salary Review: Yearly
∎ Yearly bonus will be provided following prorata basis.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Barguna (Taltali), Khulna (Koyra), Patuakhali (Kalapara), Satkhira (Shyamnagar)

Read Before Apply:

AVAS is committed to first do no harm to children or adult beneficiaries, respecting the rights of all beneficiaries, and upholding the best interests of children as a primary consideration in all actions and decisions; accordingly, all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.

AVAS has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation, abuse & Harassment (SEAH), Gender base Violence, Trafficking, Money Laundering, terrorist financing and involvement with terrorism committed either by employees or others affiliated with our work.

Women are highly encouraged to apply.

Any personal persuasion will result in disqualification. Only short-listed candidates will be called for interview.

AVAS may cancel this circular at any time due to donor agency decision, government decision or any other reason.

Only Bangladeshi national candidates are eligible to apply and shortlisted candidates will be notified.

No TA/DA will be paid for Interview. Candidates who are free to join the post on May 15, 2024 are encouraged to apply. Also cordially requested not to apply if the salary range, job location, contract duration, and other terms and conditions mentioned in the advertisement doesn't match your expectation.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email [email protected]

Hard Copy:
∎ Interested and eligible person are requested to apply with the hard copies of cover letter, resume, photograph and other related documents in the following address: AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200.
∎ Or you can email your application with a cover letter, resume, photograph and other related documents in the following email address: [email protected].
∎ Please mention the position name on the top of the envelope or in the subject line of the email.

Company Information:
∎ Association of Voluntary Actions for Society (AVAS)
∎ AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ www.avas.org.bd
∎ NGO

Address::
∎ AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ www.avas.org.bd
∎ NGO

Application Deadline: 30 Apr 2025

Category: Accounting/Finance