Job Description

Title: Coordinator- Grants Finance

Company Name: World Vision Bangladesh Rohingya Crisis Response (WV BRCR)

Vacancy: 1

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Employment Status: Contractual

Educational Requirements:
∎ Bachelor’s degree in commerce or accountancy.
∎ Master's degree in commerce or management.

Experience Requirements:
∎ At least 5 year(s)

Job Responsibilities:
∎ Provide Leadership, technical coaching and mentoring to the respective stakeholders.
∎ Ensure competitive budget development as part of grant applications (concepts, proposal etc.)
∎ Ensure capacity building strengthening of related staffs.
∎ Raise timely the flag for any potential risk and the development and implementation of good internal controls, risk management, and utilization and safeguarding of assets according to WV approved policies and procedures.
∎ Set high quality performance targets, ensure adherence to technical standards, best practices and compliance with donors’ requirements and guidelines.
∎ Coordinate the Grants planning and budgeting processes.
∎ Providing real time accurate financial data, analysis and advice.
∎ To have a supervisory role over grants finance team
∎ To manage several grants & any additional roles as and when assigned by the Response Director.
∎ To support and work closely with the Finance, Grants Finance and Supply Chain Management
∎ Budget negotiation partner(s), donors and other stakeholders within the WV partnership
∎ Ensure budgets developed are reasonable, effective and adequately covering the costs of implementing a project.
∎ Attending and participating in donor meetings as required
∎ Responding to donor and other stakeholders’ requests and concerns accurately and on time.
∎ Reviewing and ensuring the collective/individual feedback of the grants finance team members is accurate and timely submitted to the donors & WV offices as required.
∎ Provide technical support during budget proposal development and extensions/amendments in line with donor rules & regulations and WV budgeting policies.
∎ Ensure accurate & timely submission of budget revisions/amendments to donors and other stakeholders.
∎ Ensure budget posting & alignment in SUN System, Supply Chain system, and all the other relevant WVB systems in the appropriate account codes.
∎ Ensure timely dissemination of the approved and fully coded budgets to all the relevant stakeholders involved in managing the project.
∎ Participate in grants/project start up workshop by taking lead in grants finance training sections.
∎ Continuous monitoring, follow up and reconciliation on project/grants funding receipts versus commitments with donors and respective WV partnerships.
∎ Actively participate in the annual office budgeting process
∎ Ensure project expenditure monitored & executed as per Grants timeline and guidelines to ensure minimum underspending and zero overspending on approved budget.
∎ Ensure timely and accurate preparation and analysis of the necessary monthly, Semi-annual, Annual and Final Grants Finance reports. Codding errors are rectified within the month.
∎ Ensure monthly review meetings are held with the project team and jointly document monthly variance explanations.
∎ Work closely and support the grants finance team members and the project team to ensure timely re-allocations of resources to areas of need but subject to donor prior approval or notification as determined by the donor agreement.
∎ Ensure timely submission of grants finance reports as per signed agreements to the relevant stakeholders (donors and WV partnership)
∎ Ensure timely & accurate uploading of the financial reports in the appropriate databases as per WV policies.
∎ Ensure monthly update and reconciliation of spending, receipts, settlements advice, Funding commitments and receivables accounts.
∎ Ensure accurate charging codes are provided to all stakeholders at all times.
∎ Follow up & ensure all project adjustment journals are posted on time to the respective projects.
∎ Ensure Grants Financial reports tally to expenses posted in Sun System at all times.
∎ Ensure monthly variance explanation are provided, spending within the approved limits and flexibility as outlined in the signed agreements.
∎ Review of expenses against the financial vouchers to enhance accuracy and correctness.
∎ Follow up & ensure timely accrual of project expenses and liquidation of the accrued expenses is as per donor rules & regulations (signed agreement)
∎ Ensure timely disbursement of funds to partners and reconciliation of the same during liquidation (partner accounting for the funds)
∎ Ensure proper contractual documents (record keeping) are in place and available to the relevant stakeholders and in line with WV policies of confidentiality where applicable.
∎ Capacity building of fellow team members on your role & responsibilities to ensure work life balance and smooth business flow during annual leave, religious holidays etc.
∎ Support grants finance team members and non-finance staff in understanding and interpreting of financial templates, financial reports and any other donor compliance matters.
∎ Ensure good collaborative efforts within the grants finance team and with other departments to ensure on time and on budget monitoring, spending, reporting and close out.
∎ Ensure 100% monthly compliance with Labor distribution reports/time sheets policy.
∎ Adhering to donor, government and WV partnership timelines
∎ Ensure timely and smooth project expenditure verification process, external audits, spot checks etc.
∎ Orientation and continuous capacity building of staff including project team on donor & government compliance matters & timelines.
∎ No occurrence of fraud or misappropriation of funds: Technical back stopping of payments
∎ Zero questioned costs in any of the audits, verifications or spot checks.
∎ Implementation of audit findings within 90 days

Additional Requirements:
∎ Age 30 to 40 years
∎ Understand development issues
∎ Basic knowledge and skills in accounting
∎ Good time management, organizational and interpersonal skills
∎ Ability to speak and write reports in English
∎ Competent in the use of computer programs (spreadsheets)
∎ Basic knowledge and skills in accounting system (SUN System)
∎ Strong Financial Analysis skills
∎ Minimum 5 years’ experience in grants finance management (budget proposal stage to close out) of various donors such as UNICEF, UNHCR, UNFPA, WFP, FAO, DFID, DFAT, USAID, JPF, KOICA, IOM, Private donors etc.
∎ Staff supervision experience

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays, Insurance
∎ Festival Bonus: 1

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 11 Oct 2023

Company Information:
∎ 4 Oct 2023
∎ World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
∎ Address : Sayeman Heritage Residence, Second Floor, Block - B, Sayeman Road, Baharchora, Cox's Bazar -4700

Category: NGO/Development

: World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.