Compliance Management and Administrative Officer

Job Description

Title: Compliance Management and Administrative Officer

Company Name: NGO Forum for Public Health

Vacancy: 1

Age: at most 45 years

Location: Dhaka

Minimum Salary: Tk. 65000 (Monthly)

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 12 Jan 2025

Education:
∎ Masters
∎ Masters in Law / Business Administration / Public Administration / Management / International Relations or relevant disciplines.

Requirements:

Additional Requirements:
∎ Age at most 45 years

Responsibilities & Context:
∎ The position is a part of the Compliance Management initiative which ensures that the organization conducts its activities in compliance with the laws and regulations, professional standards, international as well as UN standards, and accepted ethical practices.
∎ The purpose of the position is to achieve a more risk-informed management through identification of risks, root cause analysis, implementation of risk mitigation measures and response to risks, and compliances.
∎ Conduct investigation at regular intervals giving particular attention being paid to risks of fraud, corruption, terrorism, money laundering and sexual exploitation and abuse of beneficiaries as well as harassment in work-place.
∎ Reporting to the Head of HR & Admin, the incumbent will support functional and operational Heads, Project Managers/Coordinators in effective risk management and compliance thereby improving risk culture and integrity in the organization.
∎ The position holder shall assist in reviewing the adequacy of risk management and compliance system, structures, policies & procedures and capacities across the organization and support development and delivery of measures as appropriate for their strengthening.
∎ The major task of the position is to uphold the ethical integrity of the organization and also ensure that organizational activities are conducted using a regulatory framework.
∎ Compliance with relevant policies and rules in operational management constitutes a significant component of risk mitigation and compliance management. Therefore, the position will include review of compliance and support to address any issues arising, with analysis of reasons for non-compliance and appropriate measuring going forward.
∎ The position holder will work with the Senior Management, Project Managers and staff to assist and build their capacities and address and compliances in their areas of responsibility.
∎ Duties and Responsibilities·
∎ Provide support on risk management approaches, tools and compliance issues to management and different functional units.
∎ Support the integration of risk management in operational planning and decision-making process.
∎ The incumbent will be accountable for ensuring all the essential guidelines/policies & procedures are put in proper place accurately adhering to rules and regulations.
∎ Conduct investigation on allegation and audit observations and reviews at regular intervals to ensure that compliance procedures are regularly followed.
∎ Be involved with the safety of employees and organizational assets as well.
∎ Make ensure that all the employees are thoroughly updated about the organization’s policies, regulations, and processes.
∎ Resolve employee issues about the legal risk compliances.
∎ Support in implementing the Safety and Safe-guarding services across the Organization.
∎ Revise policy, rules, reports, and procedures at regular intervals to recognize the risks.
∎ Support the review of risks across the operation including identification, analysis and assessment.
∎ Maintain and update the Organizational Risk Register as an live risk management tool.
∎ Support the coordination and delivery of relevant trainings, workshops and other capacity building initiatives relevant to risk management and compliance internally and with stakeholders.
∎ Contribute to update the legal requirements of organizational land, assets, vehicles in collaboration with the HR & Admin Department.
∎ Assist in the coordination and the follow-up on the oversight entities recommendations (audit, inspection, evaluation as well as internal compliance monitoring/coordination review assignment), and take appropriate action with the operation’s focal points to address any problems or difficulties arising from monitoring of the process.
∎ Contribute to inter-agency forums and discussions related to risk management and compliance.
∎ Assist the risk management committee and functional units in the operation with all aspects and of risk management tools.
∎ Prepare/contribute relevant inputs to reports and analysis as requested.
∎ Access to staff and records as required to perform work.
∎ Perform other related duties as required.
∎ Job Context:
∎ The position is a part of the Compliance Management initiative which ensures that the organization conducts its activities in compliance with the laws and regulations, professional standards, international as well as UN standards, and accepted ethical practices.
∎ The purpose of the position is to achieve a more risk-informed management through identification of risks, root cause analysis, implementation of risk mitigation measures and response to risks, and compliances.
∎ Conduct investigation at regular intervals giving particular attention being paid to risks of fraud, corruption, terrorism, money laundering and sexual exploitation and abuse of beneficiaries as well as harassment in work-place.
∎ Reporting to the Head of HR & Admin, the incumbent will support functional and operational Heads, Project Managers/Coordinators in effective risk management and compliance thereby improving risk culture and integrity in the organization.
∎ The position holder shall assist in reviewing the adequacy of risk management and compliance system, structures, policies & procedures and capacities across the organization and support development and delivery of measures as appropriate for their strengthening.
∎ The major task of the position is to uphold the ethical integrity of the organization and also ensure that organizational activities are conducted using a regulatory framework.
∎ Compliance with relevant policies and rules in operational management constitutes a significant component of risk mitigation and compliance management. Therefore, the position will include review of compliance and support to address any issues arising, with analysis of reasons for non-compliance and appropriate measuring going forward.
∎ The position holder will work with the Senior Management, Project Managers and staff to assist and build their capacities and address and compliances in their areas of responsibility.
∎ Duties and Responsibilities·
∎ Provide support on risk management approaches, tools and compliance issues to management and different functional units.
∎ Support the integration of risk management in operational planning and decision-making process.
∎ The incumbent will be accountable for ensuring all the essential guidelines/policies & procedures are put in proper place accurately adhering to rules and regulations.
∎ Conduct investigation on allegation and audit observations and reviews at regular intervals to ensure that compliance procedures are regularly followed.
∎ Be involved with the safety of employees and organizational assets as well.
∎ Make ensure that all the employees are thoroughly updated about the organization’s policies, regulations, and processes.
∎ Resolve employee issues about the legal risk compliances.
∎ Support in implementing the Safety and Safe-guarding services across the Organization.
∎ Revise policy, rules, reports, and procedures at regular intervals to recognize the risks.
∎ Support the review of risks across the operation including identification, analysis and assessment.
∎ Maintain and update the Organizational Risk Register as an live risk management tool.
∎ Support the coordination and delivery of relevant trainings, workshops and other capacity building initiatives relevant to risk management and compliance internally and with stakeholders.
∎ Contribute to update the legal requirements of organizational land, assets, vehicles in collaboration with the HR & Admin Department.
∎ Assist in the coordination and the follow-up on the oversight entities recommendations (audit, inspection, evaluation as well as internal compliance monitoring/coordination review assignment), and take appropriate action with the operation’s focal points to address any problems or difficulties arising from monitoring of the process.
∎ Contribute to inter-agency forums and discussions related to risk management and compliance.
∎ Assist the risk management committee and functional units in the operation with all aspects and of risk management tools.
∎ Prepare/contribute relevant inputs to reports and analysis as requested.
∎ Access to staff and records as required to perform work.
∎ Perform other related duties as required.

Skills & Expertise:

Compensation & Other Benefits:
∎ As per Human Resource Policies & Procedures of NGO Forum for Public Health.

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Dhaka

Read Before Apply:

APPLICATION PROCESS• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates.• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button.

Note: Application sent by email will not be considered.Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with NGO Forum's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist Financing.

ATTENTION:• NGO Forum aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• NGO Forum is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.• NGO Forum reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of NGO Forum.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.