Company Secretary
Job Description
Title: Company Secretary
Company Name: International Holdings Limited
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Masters in any discipline
∎ Fellow /Associate Chartered Secretary (ACS)
Experience Requirements:
∎ At least 5 year(s)
∎ The applicants should have experience in the following area(s):
Documentation, Good communication skills, Office Management
Job Responsibilities:
∎ Core Duties of the Company Secretary
∎ ** Meetings of the Board of Directors:
∎ Coordinating the operation of the company's formal decision making and reporting machinery;
∎ Formulating meeting agendas with the chairman and /or the Managing Director;
∎ Attending and minuting of the meetings;
∎ Maintaining minute books;
∎ Certifying copies of minutes;
∎ Ensuring that correct procedures are followed.
∎ *** On approval of Board:
∎ To convene Board meetings in consultation with Chairman/MD of the company;
∎ To sign notices of such meetings;
∎ To make sure that the quorum requisite is present in the meeting etc.;
∎ Sending the Registrar copies of resolutions and agreements.
∎ *** General Meetings:
∎ Organizing and preparing agendas for board meetings and AGM & EGM, if any;
∎ Sending written notice to the directors 14 days in advance (21 days in advance for EGM);
∎ Originating and obtaining internal and external agreement to all documentation for circulation to Directors;
∎ Coordinating the administration and minuting of meetings; and ensuring that correct procedures are followed;
∎ *** Memorandum and Articles of Association:
∎ Ensuring that the company complies with its Memorandum and Articles of Association and, drafting and incorporating amendments in accordance with correct procedures.
∎ *** Maintenance of Statutory Registers:
∎ The register of transfer of shares;
∎ The register of mortgages, charges etc.;
∎ The register of members and index thereof;
∎ The register of directors and other officers;
∎ The register of contracts;
∎ The register of directors' shareholdings and debentures;
∎ Minute books;
∎ Proxy register;
∎ Register of beneficial ownership;
∎ Register of deposits;
∎ Register of director's shareholding; an
∎ Register of contracts, arrangements and appointments in which directors etc. are interested.
∎ *** Statistical Books:
∎ Application and allotment register;
∎ Register of share transfer;
∎ Attendance record book;
∎ Agenda book;
∎ Index cards for maintaining specimen signatures of members;
∎ Share certificate and debenture book. etc.
∎ *** Submission of Statutory Returns:
∎ Amended Memorandum and Articles of Association;
∎ Notices of appointment, removal and resignation of directors (Form XII): within.......... days of any change therein;
∎ Consent of Directors to act (Form IX) : at the time of appointment of director;
∎ List of persons consenting to be Directors : at the time of appointment of director;
∎ Change of registered office (Form VI), within 28 days of incorporation or of any change thereon;
∎ Registration of Shares;
∎ To maintain the company's register of members; dealing with transfers and other matters affecting share-holdings; dealing with queries and requests from shareholders and different stakeholders;
∎ Communications to and from Directors;
∎ Communicating with the Directors/shareholders (e.g. through circulars); arranging payment of dividends, interest; issuing documentation regarding rights issues and capitalization issues; maintaining good shareholder relations; maintaining good relations with institutional shareholders and their investment committees.
∎ *** Others special responsibilities:
∎ Company Administration;
∎ Tax return through accounts branch;
∎ Ensure timely auditing of company accounts;
Additional Requirements:
∎ Age 35 to 50 years
∎ Only males are allowed to apply
∎ Proactive in working and liaison with government/professional bodies/chambers and other stakeholders
Salary:
∎ Negotiable
∎ attractive salary will be given
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 25 Aug 2022
Company Information:
∎ 7 Aug 2022
∎ International Holdings Limited
∎ Address : JOARSHAHARA, 300 FEET PURBACHAL ROAD, KHILKHET, DHAKA
∎ Web : www.ausisdhaka.net
Category: General Management/Admin
: Please mail your CV with cover letter and write position name as subject of your mail.
Source: bdjobs.com
Deadline Expired on 25th Aug 2022
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