Business Support Assistant, SC4
Job Description
Title: Business Support Assistant, SC4
Company Name: United Nations World Food Programme (WFP)
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ Completion of university degree (bachelor's or master's) in the field of Supply Chain Management, Business Administration, Procurement, Finance, Accounting, or other related areas. A Post-graduation diploma in Supply Chain Management will be preferred.
Experience Requirements:
∎ At least 3 year(s)
Job Responsibilities:
∎ KEY ACCOUNTABILITIES (not all-inclusive)
∎ Under the overall guidance and supervision of the Head of Unit, the incumbent will be responsible for the following duties:
∎ Assist in processing and management of routine administrative and financial tasks to contribute to the effective and timely management of resources such as raising Purchase Requisition, Micro Purchase Orders, monthly cash forecast invoices, etc.
∎ Support processing and managing invoice for Supply Chain (mainly CBT-Retail , Engineering Support unit, Livelihhod Unit) including invoice reception, registration, analysis, submission to Finance Unit, safekeeping of all supporting documents in hard or in the soft copy where and as applicable.
∎ Process data entry requests in WFP's Corporate System received from the field and coordinate with stakeholders in case of discrepancies.
∎ Organize and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required. Enter accurate data in the corporate systems within the established deadlines and be the first point of contact for internal actions.
∎ Provide analysis on status tracking, e.g. open Purchase Orders, Funds, Grant balances, progress reporting, and refer to the supervisor discrepancies, to support maximum fund utilization and decision-making process.
∎ Take responsibility for the maintenance of set standard systems and files such as reports, documents, and correspondence to ensure information is accurate and readily available for the function.
∎ Draft correspondence and maintain communication with a few individuals regarding project management matters and related processes to clarify any discrepancies and optimise the use of resources.
∎ Schedule meetings and prepare, collate, and route documents in preparation of meetings and for approvals or releases.
∎ Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
∎ Review, record, and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, to enable the procurement of goods and services.
∎ Respond to queries and escalate where appropriate, to provide timely and accurate service to external and internal stakeholders.
∎ Perform other related duties as required.
Additional Requirements:
∎ Experience: Three or more years of progressively responsible work experience where one year in the relative business stream with experience in :
∎ General administrative work
∎ Data Entry in the standard corporate system
∎ Raising Purchase Requisition, Purchase order, Micro Purchase Orders, monthly cash forecast invoices.
∎ Experience working in Business Administration or Supply Chain Management or Cash-Based Transfers or Livelihood or any other progarmme will be considered as an asset.
Salary: Tk. 85766 (Monthly)
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 16 Aug 2021
Company Information:
∎ 3 Aug 2021
∎ United Nations World Food Programme (WFP)
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 16th Aug 2021
Similar Jobs
Pharmacist
Medical Officer
জোনাল ম্যানেজার
Climate Specialist
Director of Finance
Senior Project Officer, Education, HCMP
Assistant Project Officer (Technical), SIDA
Accounts Officer
Project Officer, SIDA
Data Visualization Expert
Information communication and Knowledge Management Specialist
Monitoring & Evaluation Specialist
Program Specialist
Senior Officer - Child Sponsorship (Reporting) (Maternity Replacement)
ECCD and MHPSS Counsellor (Only Female)
Community Nutrition Mobilizer
কমিউনিটি ডেভেলপমেন্ট অফিসার
Assistant HR and Admin Officer (Re-Advertisement)
Vocational Supervisor (VS) - (Re-Advertisement)
Assistant Instructor (AI) - (Re-Advertisement)
Vocational Training Specialist (VTS) - (Re-advertisement)
Field Facilitator
Manager, Medhabikash, BRAC Education Programme
Deputy Manager, Digital Cluster, Skills Development Programme (SDP)
Associate/Senior Associate (Sustainability), Advisory Division
Finance and Admin Officer
Inclusion Officer (Re-advertisement)
Officer (Nobin Program)
Assistant Officer Grade 1 (Nobin Program)
Assistant Officer Grade 2 (Nobin Program)
Team Leader, NEET EARN Project
Job Placement Officer
Intern
Sub-Assistant Community Medical Officer (SACMO)
Sub DIC In Charge
Project Manager
Deputy Director (Communication & Resource Mobilization)
CONSTRUCTION SUPERVISOR (position for three months, with a possibility of extension)
Officer- Corporate Fundraising, Fund Development and Communications
Interpreter Services Manager
Facebook Group