Asst. Admin and Finance Officer

Job Description

Title: Asst. Admin and Finance Officer

Company Name: International Federation of Red Cross and Red Crescent Societies.

Vacancy: 1

Age: Na

Job Location: Cox`s Bazar

Salary: Negotiable

Experience:

• At least 2 years

• Bachelor’s degree in a relevant subject.

• At least 2 years

Experience:

• Minimum 2 years of relevant experience.

• Experience in working with local communities, civil society, partners, and government is Preferable.

• Good written communications skills, with ability to adapt style to suit different communications media and audiences.

• Experience in working for a Humanitarian organisation and/or the Red Cross/Red Crescent Movement

Knowledge and Skills:

• Proficient in MS Office

• Knowledge of general administration and procurements

• Knowledge of operational manual, guideline and tools

• Able to influence, communicate, co-operate and negotiate with a wide range of people and organizations.

Languages:

• Advanced knowledge of written and spoken English

• Fluent in speaking and writing Bangla

• Chittagonian or Rohingya is preferable.

• Assistant Administration and Finance Officer (American Red Cross)

• Duration of the contract: up to December 2024. (Highly Possibility to extend)

• Reporting to: Logistics & Admin Officer and Finance Officer (American Red Cross)

• The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world`s largest humanitarian organization, with 191-member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles, humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Job Purpose:

• The Assistant Finance and Admin Officer will provide day-to-day administrative and financial support to the programs in Cox’s Bazar. This will include travel arrangements, logistics support, Inventory management etc.

Job Duties and Responsibilities:

Finance

1. Ensure day to day financial task

• Monitor & track program budget Vs expenses appropriately.

• Record and preserve all the financial documentations (Check & review, response/solve issues, record in system, update through tracker)

• Assist to prepare & share tentative Budget vs Actual report based on tracker with all sector lead before preparing cash forecasting.

• Assist to prepare, follow up & compile Cash Forecasting in every month with collaboration of all sectors.

• Assist team in financial task (Checking all requisitions, bills/invoices and assist/support team to collect all approval for the concern approval authorities, keeping proper documentations, cash disbursements in the fields as required)

2. Assist team in financial tasks

• Maintained efficient and professional working relationship and communication channel with AmRc team, IFRC & AmRC Dhaka office and other stake holders.

• Collect all signed requisition from all approval parties/authorities and handed over to the designated person/department for next process.

• Ensure all bills/invoice checked/ validate & compliance with the Organizational Financial policies and procedures & Local Government rules and regulation before submitting to the IFRC finance department.

• Assist to review Bill vouchers of BDRCS.

• Assist/Organize quarter orientation on financial management.

• Assist and support Team to prepare & obtain approval on Purchase requisition and bills/invoices.

• Orientate team (on job) for vital rules in terms of financial issues in the team.

• Ensure visit field with team as per need.

Administrative

Travel:

• Arrange travel of staffs including Air Ticket/ Car and Accommodation as per request

• Update and maintain the travel tracker regularly.

Inventory:

• Organize storage, security, and transportation of project materials to distribution sites with the necessary supporting documentation.

• Manage inventory of all non-expendable assets such as IT equipment.

• Track supplies, ensuring basic stocks of office and cleaning supplies are always available.

• Ensure proper filing of necessary documents.

Administrative:

• Provide logistical support and administration for special (Cancel) events, meetings, trainings, workshops, and so on.

• Communicate with supplier and ensure all pending invoice are timely submitted.

• Ensure all invoices are verified and submitted to Finance in a timely manner so that payments can be made efficiently.

General:

• Supervise support staff such as cleaners when needed.

• Assist with arrangement and contracting of office services such as cleaning, IT, fuel, water, internet, telecom, and sanitation.

Provide any other relevant support as needed.

• Festival BonusLife & Medical InsuranceProvident fund & GratuityMedical reimbursement for staff and immediate family members.Other benefits as per Staff Regulation.