Job Description
Title: Assistant Officer- Supply Chain
Company Name: World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
Vacancy: 2
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ Graduation or Masters in any discipline
Experience Requirements:
∎ At least 2 year(s)
Job Responsibilities:
∎ Ensure that goods and services are procured in a timely manner to meet the needs of various departments.
∎ Identify and mitigate potential risks in the supply chain and procurement process.
∎ Ensure that all procured goods and services meet quality standards and specifications.
∎ Streamline the procurement process to reduce lead times and improve efficiency.
∎ Ensure procurement activities adhere to all relevant laws, regulations, and company policies.
∎ Prepare the RFI/RFQ/RFP as per the user’s requirement and sourcing method.
∎ Float the RFI/RFQ/RFP as per appropriate method (Restricted/Open/International)
∎ Collect and compile the proposals and evaluate all the proposal pre-selection criterion, technical and financial proposals. Stay informed about market trends, new products, and industry developments.
∎ Use market research to make informed procurement decisions.
∎ Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
∎ Check the quality and sample before finalization of award and get confirmation from the users.
∎ Document all facts and figures in the comparative bid analysis and get it approved by the appropriate authority.
∎ Create, review, and manage purchase orders, ensuring accuracy and completeness.
∎ Negotiate terms and conditions with suppliers, including pricing, delivery, and payment terms.
∎ Collect feedback from other clients regarding their performance of shortlisted suppliers and ensure Block Party Screening on shortlisting.
∎ Award the contract or issue PO duly approved by the appropriate authority.
∎ Handover the PO and sample to the Warehouse Staffs to ensuring deliver as per sample.
∎ Ensure timely delivery and pursue regularly.
∎ Communicate with the requestor regarding the delivery update proactively.
∎ Collaborate with the inventory and supply chain teams to maintain optimal stock levels.
∎ Monitor product and service quality to ensure they meet organizational standards.
∎ Address quality issues with suppliers and internal stakeholders as necessary.
∎ Get the signed delivery challan.
∎ Ensure preparation of Payment Requests, makes sure all documents are attached as per the payment check list and forwards for approval.
∎ Manage day-to-day supplier relationship for assigned commodities.
∎ Communicate with the external stakeholders for any issue related to specification budget, quality conformance and process related issues.
∎ Conduct vendor assessments and performance evaluations.
∎ Recommend and implement supplier improvement strategies as needed.
∎ Coordinate with suppliers to ensure on-time delivery.
∎ Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
∎ Ensure that suppliers/vendors are paid on time against right quantity received by WV.
∎ Study the policy regularly and avoid any non-compliance issues.
∎ Report all complexities and deviations to the supervisor/line manager.
∎ Support the supervisor and business analyst by providing data on various factors.
∎ Clear understanding on procurement process related documentation and audit queries.
∎ Manage the Procurement within the minimum lead time.
∎ Carry out additional responsibilities and projects as assigned by the supervisor.
∎ Demonstrating an understanding of commitment to World Vision’s Core Values in the approach to work and relationships.
∎ Current career plan that is consistent with World Vision’s strategic goal
∎ Work and Life balance
Additional Requirements:
∎ Age 25 to 30 years
Salary: Negotiable
Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays, Insurance
∎ Festival Bonus: 1
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 11 Nov 2023
Company Information:
∎ 5 Nov 2023
∎ World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
∎ Address : Sayeman Heritage Residence, Second Floor, Block - B, Sayeman Road, Baharchora, Cox's Bazar -4700
Category: NGO/Development
: World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly; all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.
