Job Description

Title: Assistant Officer - Grants Finance

Company Name: World Vision Bangladesh Rohingya Crisis Response (WV BRCR)

Vacancy: 1

Age: 25 to 35 years

Location: Cox's Bazar (Cox's Bazar Sadar)

Minimum Salary: Negotiable

Experience:
∎ 1 to 2 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 24 Nov 2024

Education:
∎ Master of Business Administration (MBA) in Finance

Requirements:

Additional Requirements:
∎ Age 25 to 35 years
∎ Understand development issues
∎ Basic knowledge and skills in accounting
∎ Good time management, organizational and interpersonal skills
∎ Ability to speak and write reports in English
∎ Competent in the use of computer programs (spreadsheets)
∎ Basic knowledge and skills in accounting system (SUN System)
∎ Strong Financial Analysis skills
∎ Understand development issues
∎ Basic knowledge and skills in accounting
∎ Good time management, organizational and interpersonal skills
∎ Ability to speak and write reports in English
∎ Competent in the use of computer programs (spreadsheets)
∎ Basic knowledge and skills in accounting system (SUN System)
∎ Strong Financial Analysis skills

Responsibilities & Context:
∎ The purpose of this position is to provide efficient and effective support to Program Team of Response Project and ensure effective financial management and compliance for assigned grants administered and/or implemented by WV Bangladesh.
∎ S/he is responsible for ensuring quality finance and grants management, assessing needs and developing grant management capacity of finance staff and ensuring compliance with donor and WV International reporting requirements, contributing to World Vision core values by providing leadership in grants budgeting, accounting and reporting functions in grants budgeting, accounting and reporting in WV Bangladesh.
∎ This position is accountable for identifying key requirements of donors which includes reporting data and information, reporting timeframes and frequency, reporting formats, project flexibility, purchasing standards, use of funds for overhead costs, level of backup documentation required, tracking of Cost Allocation Policy rates, and variance explanations.The position is accountable for the following:Donor & WV Offices Engagement:
∎ Budget negotiation with partner(s), donors and other stakeholders within the WV partnership.
∎ Developing budgets that are reasonable, effective and adequately covering the costs of implementing a project.
∎ Attending and participating in donor meetings as required.
∎ Responding to donor and other stakeholders’ requests and concerns accurately and on time.
∎ Addressing queries relating to your projects in accurate detail and on time.Budget Acquisition, Monitoring & Control:
∎ Provide technical support during budget proposal development and extensions/amendments in line with donor rules & regulations and WV budgeting policies.
∎ Ensure accurate & timely submission of budget revisions/amendments to donors and other stakeholders
∎ Ensure budget posting & alignment in SUN System, Supply Chain system, and all the other relevant WVB systems in the appropriate account codes.
∎ Ensure timely dissemination of the approved and fully coded budgets to all the relevant stakeholders involved in managing the project.Grants/Project Financial Reporting & Close out Processes:
∎ Project expenditure monitored & executed as per Grants timeline and guidelines to ensure minimum underspending and zero overspending on approved budget.
∎ Timely and accurate preparation and analysis of the necessary monthly, Semi-annual, Annual Project and Final Finance reports. Codding errors are rectified within the month.
∎ Hold monthly review meetings with the project team and jointly document monthly variance explanations
∎ Work closely and support the project team to ensure timely re-allocations of resources to areas of need but subject to donor prior approval or notification as determined by the donor agreement.
∎ Timely submission of grants finance reports as per signed agreements to the relevant stakeholders (donors and WV partnership)Timely & accurate uploading of the financial reports in the appropriate databases as per WV policies
∎ Monthly update and reconciliation of spending, receipts, settlements advices, Funding commitments and receivables accounts.Internal control:
∎ Ensure accurate charging codes are provided to all stakeholders at all times.
∎ Follow up & ensure all project adjustment journals are posted on time to the respective projects.
∎ Ensure Grants Financial reports tally to expenses posted in Sun System at all times
∎ Monthly variance explanation & spending within the approved limits and flexibility as outlined in the signed agreements
∎ Review of expenses against the financial vouchers to enhance accuracy and correctness
∎ Follow up & ensure timely accrual of project expenses and liquidation of the accrued expenses is as per donor rules & regulations (signed agreement)Timely disbursement of funds to partners and reconciliation of the same during liquidation (partner accounting for the funds).Compliance (Risk) Management:
∎ Ensure 100% monthly compliance with Labor distribution reports/time sheets policy.
∎ Adhering to donor, government and WV partnership timelines
∎ Orientation and continuous capacity building of staff including project team on donor & government compliance matters & timelines
∎ No occurrence of fraud or misappropriation of funds: Technical back stopping of payments Zero questioned costs in any of the audits, verifications or spot checks.
∎ Implementation of audit findings within 90 days
∎ The purpose of this position is to provide efficient and effective support to Program Team of Response Project and ensure effective financial management and compliance for assigned grants administered and/or implemented by WV Bangladesh.
∎ S/he is responsible for ensuring quality finance and grants management, assessing needs and developing grant management capacity of finance staff and ensuring compliance with donor and WV International reporting requirements, contributing to World Vision core values by providing leadership in grants budgeting, accounting and reporting functions in grants budgeting, accounting and reporting in WV Bangladesh.
∎ This position is accountable for identifying key requirements of donors which includes reporting data and information, reporting timeframes and frequency, reporting formats, project flexibility, purchasing standards, use of funds for overhead costs, level of backup documentation required, tracking of Cost Allocation Policy rates, and variance explanations.
∎ The position is accountable for the following:
∎ Donor & WV Offices Engagement:
∎ Budget negotiation with partner(s), donors and other stakeholders within the WV partnership.
∎ Developing budgets that are reasonable, effective and adequately covering the costs of implementing a project.
∎ Attending and participating in donor meetings as required.
∎ Responding to donor and other stakeholders’ requests and concerns accurately and on time.
∎ Addressing queries relating to your projects in accurate detail and on time.
∎ Budget Acquisition, Monitoring & Control:
∎ Provide technical support during budget proposal development and extensions/amendments in line with donor rules & regulations and WV budgeting policies.
∎ Ensure accurate & timely submission of budget revisions/amendments to donors and other stakeholders
∎ Ensure budget posting & alignment in SUN System, Supply Chain system, and all the other relevant WVB systems in the appropriate account codes.
∎ Ensure timely dissemination of the approved and fully coded budgets to all the relevant stakeholders involved in managing the project.
∎ Grants/Project Financial Reporting & Close out Processes:
∎ Project expenditure monitored & executed as per Grants timeline and guidelines to ensure minimum underspending and zero overspending on approved budget.
∎ Timely and accurate preparation and analysis of the necessary monthly, Semi-annual, Annual Project and Final Finance reports. Codding errors are rectified within the month.
∎ Hold monthly review meetings with the project team and jointly document monthly variance explanations
∎ Work closely and support the project team to ensure timely re-allocations of resources to areas of need but subject to donor prior approval or notification as determined by the donor agreement.
∎ Timely submission of grants finance reports as per signed agreements to the relevant stakeholders (donors and WV partnership)Timely & accurate uploading of the financial reports in the appropriate databases as per WV policies
∎ Monthly update and reconciliation of spending, receipts, settlements advices, Funding commitments and receivables accounts.
∎ Internal control:
∎ Ensure accurate charging codes are provided to all stakeholders at all times.
∎ Follow up & ensure all project adjustment journals are posted on time to the respective projects.
∎ Ensure Grants Financial reports tally to expenses posted in Sun System at all times
∎ Monthly variance explanation & spending within the approved limits and flexibility as outlined in the signed agreements
∎ Review of expenses against the financial vouchers to enhance accuracy and correctness
∎ Follow up & ensure timely accrual of project expenses and liquidation of the accrued expenses is as per donor rules & regulations (signed agreement)Timely disbursement of funds to partners and reconciliation of the same during liquidation (partner accounting for the funds).
∎ Compliance (Risk) Management:
∎ Ensure 100% monthly compliance with Labor distribution reports/time sheets policy.
∎ Adhering to donor, government and WV partnership timelines
∎ Orientation and continuous capacity building of staff including project team on donor & government compliance matters & timelines
∎ No occurrence of fraud or misappropriation of funds: Technical back stopping of payments Zero questioned costs in any of the audits, verifications or spot checks.
∎ Implementation of audit findings within 90 days

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays, Insurance
∎ Festival Bonus: 1

Employment Status: Full Time

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Company Information:
∎ World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
∎ Sayeman Heritage Residence, Second Floor, Block - B, Sayeman Road, Baharchora, Cox's Bazar -4700
∎ World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.

World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.

World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.

Women & Persons with Disability are highly encouraged to apply.

Address::
∎ Sayeman Heritage Residence, Second Floor, Block - B, Sayeman Road, Baharchora, Cox's Bazar -4700
∎ World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.Women & Persons with Disability are highly encouraged to apply.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 1 Dec 2024

Category: NGO/Development