Assistant Manager – Company Secretariat

Job Description

Title: Assistant Manager – Company Secretariat

Company Name: Confidence Infrastructure PLC

Vacancy: 1

Age: At least 30 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 4 to 5 years
• The applicants should have experience in the following business area(s): Telecommunication, Manufacturing (Light Engineering and Heavy Industry), IT Enabled Service, Engineering Firms, Group of Companies, Cement Industry, Steel, Battery, Storage cell, Power

• BBA and/or MBA in Management, Business Administration, or a relevant discipline from a recognized university.

• Partly qualified from the Institute of Chartered Secretaries of Bangladesh (ICSB) will be given preference.

• 4 to 5 years
• The applicants should have experience in the following business area(s): Telecommunication, Manufacturing (Light Engineering and Heavy Industry), IT Enabled Service, Engineering Firms, Group of Companies, Cement Industry, Steel, Battery, Storage cell, Power

• Age At least 30 years

• Minimum 4–5 years of relevant experience in Company Secretariat, Corporate Governance, or Regulatory Compliance.

• Experience in a listed company or large corporate group will be preferred.

Job Context

A leading group of companies is seeking a competent and detail-oriented professional for the position of Assistant Manager – Company Secretariat. The position will support corporate governance, Board administration, and statutory compliance while coordinating with regulatory authorities and key stakeholders.

Key Responsibilities

• Coordinate meetings of the Board of Directors, Executive Committee, Annual General Meeting (AGM), and Extraordinary General Meeting (EGM).

• Prepare and circulate meeting notices, agendas, Board papers, attendance records, minutes, resolutions, and action trackers.

• Manage AGM and EGM planning, documentation, logistics, shareholder communication, and stakeholder coordination.

• Prepare and submit required correspondence, disclosures, returns, and reports to BSEC, DSE, CSE, and RJSC within statutory deadlines.

• Support IPO, listing, and post-listing compliance activities by coordinating with regulators, advisers, auditors, and relevant internal functions.

• Maintain statutory registers, corporate records, resolutions, certificates, minutes, and other company secretarial documents.

• Monitor the regulatory compliance calendar and follow up with concerned stakeholders to prevent delays or non-compliance.

• Coordinate with Board members, senior management, legal advisers, auditors, regulators, and shareholders.

• Support internal and external audits, regulatory inspections, and due diligence by providing accurate statutory records and documents.

• Recommend improvements to corporate governance and company secretarial processes.