Assistant Finance and Admin Officer-NABAPALLAB Project

Job Description

Title: Assistant Finance and Admin Officer-NABAPALLAB Project

Company Name: Cordaid

Vacancy: 01

Age: Na

Job Location: Satkhira (Shyamnagar)

Salary: --

Experience:

• At least 2 years

• Bachelor of Business Administration (BBA) in Accounting

• At least 2 years

• Bachelor's degree in accounting (master’s preferred), with at least 2 years of relevant experience in procurement, admin and finance areas.  

• Experience in procurement, admin and finance at NGOs.

• Proficiency in MS Office, (Sufficient Knowledge in Excell for day-to-day accounting work) Power point.    

• Excellent communication skills in English and Bangla (including typing), with the ability to present ideas clearly to diverse audiences. 

• Strong interpersonal skills, time management, and a collaborative mindset suited to multicultural teams.

• Female candidates are highly encouraged to apply.

• This position recruitment will be depended on fund availability.

General Office Support, Store and Procurement Support:

• Update procurement tracker as per procurement plan.

• Procurement related general work on regular basis. Provide support to procurement Unit for Input and other purchase for beneficiaries.

• Goods receive from vendor by proper challan and properly store in NABAPALLAB warehouse and ensuring the GRN. Maintain godown materials in FIFO method and monitoring it time to time.

• Goods/stationery/supplies issued to staff/Volunteer/consortium partners and other participants through proper requisition.

• Keep up to date project and office stock register on a regular basis.

• Ensure Office Attendance and Movement register for staff with regular checking.

• Proper maintenance of office assets (Generator, Photocopier, Motorcycle, Internet and IPS etc.)

• Coordinate and support the consortium partner’s staff requirements.

• Assist Finance and Admin Officer to Prepare/Review/Renew Various Agreement i.e. Vendor agreement (Vehicle, Training center, Vendor enlistment work), Office Rent/Godown/ Maintenance agreements.

• Preparation of yearly/need based Asset and Inventory Report.
  
  Regular payment and office support related work:

• Process payment request by checking supporting, taken approval. Manage Petty Cash. Make entries in Cash/Bank book and keep updated.

• Support program staff for taking advance with accurate budget code. Adjustment of Advance with Checking proper supporting documents.

• Maintain Advance payment and timely adjustment. Keep update of advance tracking sheet.

• Calculation of VAT and Tax and ensure timely deposit through a Challan.

• Update VAT and Tax register.

• Assist Finance and Admin Officer to Make all transection entry in AX/ERP and various reconciliation.

• Staff & Volunteer joining and separation related work (receive joining letter, give primary orientation, open personal file, initiate for Id/business card, taken Charge handover.

• Provide various formats for regular work (Attendance, movement, local conveyance, travel, Leave etc.)

• Arrange need based training meeting and ensure logistic support. Ensure venue and accommodation with work order for residential Training.

• Check Motorcycle Fuel & Maintenance bill, local travel and per diem bill and make payment request for all field-based staff/volunteer every month.

• Collect Staff Time sheet and preserve in file.

• Assist Finance and Admin Officer to Prepare monthly salary of all CS and staff.

• Assist Finance and Admin Officer to Process/renew various Vendor/Program related Contract/agreement.

• Assist Finance and Admin Officer for local Recruitment related work for Volunteer/CM/Cleaner/Night guard (CV Collection and preserve-Interview-documentation-world check after final scoring-preparation of contract letter-offering-Joining-contract extension related supporting work for volunteer).

• Assist Finance and Admin Officer to Provide support external Audit team and CARE finance visit with update documents.

• Assist Finance and Admin Officer for Project Staff Salary tax calculation and preparation of Salary certificate.

• Assist Finance and Admin Officer on Preparation/Revision of FD-6 (in Bangla) for the project yearly/when required and NGOAB related other work.

• Assist Finance and Admin Officer on Preparation of upazila wise budget and expenditure report and submit to UNO Office with UNO Certificate format.

Integrity, Diversity, Inclusion and cross cutting issue:

• Showcases integrity standards as outlined in Cordaid’s integrity policies and Standard Operating Procedures.

• Actively contributes to a safe environment within their scope of influence by encouraging dialogue, trust, and understanding and adherence to Cordaid’s integrity standards and procedures.

• Ensure gender equity and social inclusion are integrated into all aspects of Cordaid Vision.

Other Work, Project Asset and Office Security:

• Knowledge on Bangla (Bijoy keyboard) and English typing.

• Knowledge on Govt VAT and Tax policies.

• Keep monitoring of Office assets in office rooms and garage.

• Keep tracking staff leave up to date.

• Keep staff personal file up to date.

• Keep letter outgoing register up to date with memorandum.

• Need based Travel (vehicle) and accommodation and other support to the project office and visitors.

• Need based work/assignment of Supervisor/Technical Supervisor.

• Support supervisor in modifications of work plan and implementation modality to achieve the results of the project.

• Support her/his supervisor and Finance & Admin Officer to as per need. 

• Mobile bill,Weekly 2 holidays