Assistant Director, Program

Job Description

Title: Assistant Director, Program

Company Name: Institute of Informatics and Development (IID)

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Minimum bachelor's degree from any reputed University.
∎ Graduate with a major in hospitality management, public relations, communication or relevant field is preferred

Experience Requirements:
∎ 1 to 2 year(s)

Job Context:
∎ Job Nature: Full-time (after the satisfactory completion of 3 months probation period)
∎ Job Location:
∎ Dhaka, Bangladesh
∎ The job may also involve occasional travel outside of Dhaka if required.

Job Responsibilities:
∎ The incumbent's main responsibilities include, but are not limited to-
∎ Plan and organize events from concept to finish following the preference of the team and partner organization and with attention to financial and time constraints
∎ Understand requirements for each event. Communicate with the donor or the partner organization to understand their wants, needs, and special requests for the event.
∎ Coordinate with other team members of the research, creative, procurement and accounts department for event planning and execution.
∎ Work with and give guidance to volunteers and staff involved in event planning and execution.
∎ Draft agenda of events, prepare travel plan and develope different promotional activities to promote the event traditionally or digitally with the assistance of the project coordinator or the Communication Officer.
∎ Prepare checklist for events and update it when required.
∎ Prepare a tentative invitee list and invite them. Update the list accordingly.
∎ Work closely with the procurement team to select the most suitable location or venue; book, prepare and arrange it for the event. Visit the venue if needed.
∎ Communicate with vendors such as photographers, event management vendor, caterers, technical and transportation services on a variety of goods and services like security, lighting, sound equipment, displays, stages, food and drink and any other essential item to ensure the success of the event.
∎ Do final checks on the day of the event (e.g. seating arrangements, food, sound system) to ensure everything meets standards.
∎ Oversee event happenings, ensure details are handled as planned and act quickly to resolve problems.
∎ Evaluate event's success, document the learnings and submit reports
∎ Organize grassroots consultation and maintain regular communication with the local partner organization for consultation planning and execution.

Additional Requirements:
∎ Age 22 to 35 years
∎ 0 to 1 year of demostrated experience in event coordination and proven track record of organizing successful events.
∎ Ability to work with minimum supervision, pay attention to details, meet deadlines, maintain accuracy and confidentiality in performing responsibilities.
∎ Excellent communication and representative skills (written, oral).
∎ Excellent vendor management skills and outstanding communication and negotiation ability.
∎ Proficient in MS Office.
∎ Cultural sensitivity and ability to work in a team setting.

Salary:
∎ BDT 25,000 during the probationary period BDT 30,000 after the satisfactory completion of 3 months probation period

Compensation & Other Benefits:
∎ As per organization policy.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 15 May 2021

Company Information:
∎ 21 Apr 2021
∎ Institute of Informatics and Development (IID)
∎ Address : 19/5 Babar Road, Block B, Mohammadpur, Dhaka 1207
∎ Web : www.iidbd.org
∎ Business : IID (iidbd.org) is a public policy institute that promotes informed and inclusive development through evidence-based policy advocacy. IID is registered as a nonprofit organization in Bangladesh under Section 28 of the Companies Act 1994.

Category: NGO/Development

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