Administrative Assistant
Job Description
Title: Administrative Assistant
Company Name: Pathfinder International
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Graduation or the equivalent.
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Summary: Operates the office`s telephone systems, greets visitors and assist in managing travel logistics, vehicle management, store management, manage various trackers and any other administrative assignments in compliance with Pathfinder International, Bangladesh policies. Files, scans and processes different types of documents.
∎
∎ The position is assigned to Pathfinder`s Accelerating Universal Access to Family Planning (AUAFP)/S project in Bangladesh. AUAFP is a five year multi-million dollars project funded by USAID which started in July, 2018. The project aims to strengthen and expand access to quality family planning services through a collaborative health system capacity building partnership with the government of Bangladesh, specifically through a flexible implementation model led in partnership with the Ministry of Health and Family Welfare, including t the Directorate General of Family Planning, the Directorate General of Health Services, the National Institute of Population Research and Training,
Job Responsibilities:
∎ Reception and Customer Service: Greets visitors, answering incoming calls; taking messages and re-directing calls as required, receive mails, and direct to the appropriate departments, managing conference facilities
∎ Travel Management: Assist in managing vehicles operations, domestic travel arrangements including air tickets, hotels, transport and other logistics. Mange vehicles related activities including driver assignment, ensuring proper completion of vehicles logs and process vehicles and administrative related invoices for submission to Accounts.
∎ Document Filing, and Processing: Process documents for approval, maintain files and scans documents. Provide input in various trackers including vehicle logs, travel management tracker, invoice trackers etc.
∎ Stationeries Supplies and Logistics: Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
∎ Branding and Marking: Assist in putting inventory tags on assets and updating inventories periodically.
∎ Asset Management: Assist in managing asset.
∎ Processing Invoices for Payments: Assist in processing correct invoices after review ensuring accuracy of submitted invoices to the accounts for payment.
∎ Coordination and Communication: Various level coordination and communications are required which must be maintained with team spirit and avoiding any conflicts and discouraging engagements. All coordination and communication must be made on-time to resolve delays in processing documents, approvals and logistics arrangements.
Additional Requirements:
∎ 3 years related experience, including experience in international organization
∎ Excellent computer and software skills especially Microsoft Excel and Word.
∎ Prefer: Experience in non-profit organizations
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 11 Apr 2021
Company Information:
∎ 29 Mar 2021
∎ Pathfinder International
∎ Business : Pathfinder is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose.
Since 1957, we have partnered with local governments, communities, and health systems to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent.
Our work ensures millions of women, men, and young people are able to choose their own paths forward. Change lives with us.
Category: NGO/Development
:
Deadline Expired on 11th Apr 2021
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