Job Description

Title: Admin & Finance Officer (NGO) - CTG

Company Name: AGRAJATTRA (An Organization for Integrated Social Development)

Vacancy: 01

Job Location: Chattogram (Chattogram Sadar)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Master of Commerce (MCom)
∎ M. Com/ MBA preferably with Honors in Accounting/ Finance from any recognized University. Professional qualification, such as CA-CC shall be treated as additional qualification.
∎ Skills Required: Accounts Software, CA CC, Compliance Management, Donor Compliance, Excellent communication skill, Financial Reporting, Ngo accounts Management

Experience Requirements:
∎ At least 5 year(s)
∎ The applicants should have experience in the following area(s): Accounts Software, Administration, Budget Management, Financial Reporting, Good Communication Skill (Bangla and English), Internal Audit, NGO Affairs Bureau, Tax (VAT/ Customs Duty/ Income Tax)
∎ The applicants should have experience in the following business area(s): Audit Firms /Tax Consultant, Development Agency, Micro-Credit, NGO

Job Context:
∎ Admin & Finance Officer
∎ Position Title: Admin & Finance Officer
∎ Location: Chittagong, Bangladesh.
∎ Reports to: Manager (Finance & Admin), AGRAJATTRA.
∎ Contract duration: Total project duration - 06 Months, full-time position (with possibility of contract extension)
∎ Deadline for Applications: 31st May, 2022
∎ Organizational Context: AGRAJATTRA is Women headed non-profitable, non-political, non-governmental voluntary, L/NNGO based in CTG & Cox`sbazar, Bangladesh. AGRAJATTRA`s vision is a fair society where peace, social justice, good governance and gender equity will remain. Our main areas of work include Child protection, Prevention of violence against women and girls, women`s empowerment, life-skills education, WASH, Shelter/NFI, Health, Humanitarian response & DRR in emergency situations as well as Rohingya crisis (Food security & livelihoods, Shelter development, WASH, Health and hygiene, Protection, Education) etc.
∎ Job Context : The Admin & Finance Officer will be responsible for overall financial management of project, administrative tasks for staff management, Supervision, Contribute for procurement, and prepare financial report for donor and maintaining accounting soft-ware for accounts keeping as international accounting system (IAS). The Admin & Finance Officer will physical visit the project activities in the field randomly basis for monitoring the value for money project cost.

Job Responsibilities:
∎ HR & Admin Related Tasks :
∎ Support and contribute experienced staff recruitment process
∎ Ensure JD for staff before appointment that should be signed by staff
∎ Maintain personal file of staff which include appointment letter, JD, Leave application and leave record, CV,
∎ Experience and educational qualification certificate, disciplinary action related letter/ notices, and so on
∎ Ensure orientation regarding policy procedures of organization like - HR, Finance, safeguards, protection, etc.
∎ Maintain attendance records regularly and preserve accordingly
∎ Contribute to the procurement of goods and services according to policy and procedure of organization and compliance of donor
∎ Financial/ Account Related Tasks:
∎ Able to do & Maintain standard accounting software for project (e.g. Tally ERP 9.0 software and so on)
∎ Operate financial transaction (both cash and bank) for project as per financial policy of organization and donor compliance.
∎ Maintain books of accounts of the project and ensure the smooth functioning of the accounting systems and record-keeping pertaining to the project in relation with organization policy, donor compliance International Accounting System (IAS).
∎ Prepare financial statement (report) monthly/ quarterly/ half yearly/ completion stage (Receive & Payment A/c, Income and Expenditure a/c and Balance sheet)
∎ Prepare Bank reconciliation monthly basis and incorporate with financial statement
∎ Maintain different registers (i.e. stock register, cash/cheque register), ledger book and evidence-based record sheet/documents for financial transaction (Staff attendance, participants list for training/ meeting/ workshop, etc.)
∎ Assist/ support Program team & Lime manager as required
∎ Financial monitoring visit to Field Offices. Visit the program activities in the field randomly and ensure value for money
∎ Budget analysis/ check regular basis (before payment) and ensure cost incurred within the allocated budget amount and budget line
∎ Lead finance and admin related issues of the field offices through orientation capacity building of project staff
∎ Store and preserve all the valuable and necessary documents and records related to project accounting.
∎ Regularly update information (accounting) and book keeping as per accepted principals of Project
∎ Memorandum, agreement, and rules of AGRAJATTRA.
∎ Ensure monthly fund requisition of sub/Upazila office and provide fund according to requirement and policy of project/ organization
∎ Ensure budgetary control. Remind the concerned project personnel to keep the expenditure within the budget limit. Assist and cooperate with the team in other activities.
∎ Arrange internal and External Audit of the Project.
∎ Capacity building of the Accounts Personnel of field offices of the Project on AGRAJATTRA rules and regulations.
∎ Participate in a different meeting, seminar-workshop (GO and NGO) related Finance and Accounting system.
∎ Able to do or assist to Procurement process/ Tender Process & Prepare comparative statement (CS) for any procurement and that should be approved by respective management as per policy.
∎ Always be loyal and abide by the rules and regulation of AGRAJATTRA,
∎ To perform any other job assigned by the organization as and when required..
∎ Coordination/Liaison and communication tasks :
∎ Liaise closely with Donors, Management, Project Director, Field Offices & project management finance team in
∎ implementing the accounting and financial system as per the standard policies of AGRAJATTRA and as per the regulations stipulated in the project agreement.
∎ Regular coordination with program team ensure fund as requirement according to policy and procedure
∎ Coordination with finance team of donor and update information as need and full fill their requirement

Additional Requirements:
∎ Age 30 to 50 years
∎ Both males and females are allowed to apply
∎ 5 year(s) practical working experience in National or Local NGOs
∎ The applicants should have experience in the following area(s):
∎ Accounts and Finance, Accounts Software, Admin, Administration, Budget Management, Financial Reporting, Internal Audit, NGO Affairs Bureau, Tally ERP9, Tax (VAT/ Customs Duty/ Income Tax)
∎ The applicants should have experience in the following area (s):
∎ Internal audit, vat/ tax calculation rules, NGO accounts management independently, procurement system/ procedure and so on.
∎ Additional Requirements :
∎ Fluent in written and spoken English and Bangla.
∎ Both males and females are allowed to apply.
∎ A minimum of 03 years admin and finance related experience working in donor-funded projects in Bangladesh.
∎ Ability to lead, manage and build the capacity of staff,
∎ Excellent skills in using Excel for planning/review/analysis purposes,
∎ Having organizing capacity and communication skill
∎ Having computer skill (Accounts software (Mandatory), Microsoft Word, Microsoft Excel)
∎ Creative in thinking and practice in modern development approach
∎ Cooperative with other team members
∎ Good behavior, open-mindedness, and respect for others.
∎ Listening capacity, the mentality to work in any difficult environment.
∎ Develop an attitude to work with grass root level beneficiaries.
∎ Willing to work at the grassroots level intensively.
∎ Willing to work extra time as and when required.
∎ She/He will have to comply with AGRAJATTRA personnel policy, gender policy, financial policy, Procurement policy, etc. it's non-political and non-religious stands and the law of Bangladesh.
∎ Workplace : Work at office with frequent field visits.

Salary:
∎ Tk. 25000 (Monthly)
∎ Mobile bill as per project allocation

Compensation & Other Benefits:
∎ T/A, Mobile bill
∎ Salary Review: Yearly
∎ Gov't holiday, Mobile allowances & other benefits will get as per organization HR policy.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 31 May 2022

Company Information:
∎ 18 May 2022
∎ AGRAJATTRA (An Organization for Integrated Social Development)
∎ Address : Head Office : AGRAJATTRA, 126 (3rd Floor), Opposite of CTG Press Club, Jamal Khan Road, P.S: Kotwali, Chittagong Cox's bazar Office : Hoque Tower 02 (2nd Floor), Alr'r JAHAL, Main Road, Cox's bazar. Bangladesh.
∎ Web : www.agrajattra.org.bd
∎ Business : AGRAJATTRA is a non-profit and non-political voluntary organization which is recognized & awarded by nationally (Best Youth award, Best SME Award) & internationally (Commonwealth Award) in dedicated to enhance women empowerment through providing hands-on skills on various trades for the young people. It came into existence on November 15, 1998 with the dedication to assist the unprivileged urban, sub-urban and rural youths of specially Women of Bangladesh in particularly RMG sectors, Shrimp ind sectors, Agra based field development, Women Empowerment, Livelihood development, DRR, Poverty Eradication, Women Leadership Development, Wash, Technical Skill development, Violence against Women & Girls Program etc.

Category: Accounting/Finance

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