Admin & Finance Assistant

Job Description

Title: Admin & Finance Assistant

Company Name: NGO Forum for Public Health

Vacancy: 01

Age: 25 to 40 years

Job Location: Cox`s Bazar (Teknaf)

Salary: Tk. 60000 (Monthly)

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age 25 to 40 years

Working experience with INGO, NGO, Development Agency and UN supported project.

Experience in Finance, Administration, and logistics, budgeting, bank reconciliation, ledger maintenance.

Skilled in preparation of financial reports, monitoring fund flows, and ensuring donor compliance.

Proficient in online accounting systems with specialized expertise in Tally ERP9, Tally Prime, and ERP.

Computer skills in MS Office Suite (Word, Excel, PowerPoint)Knowledge on VAT & Tax compliance, and office administration across diverse organizations.

Work experience in Cox's Bazar is preferable.

Fluency in English and Bangla; knowledge of Rohingya/Chittagonian dialect is an asset.

Monitor fund management activities in coordination with the Project Coordinator.

Prepare and maintain spreadsheets and subsidiary records for payments.

Process and verify volunteer payments, ensuring compliance and timely adjustments.

Prepare monthly and periodic financial statements for the organization and donors.

Monitor and control IT and VAT deductions at source; deposit and issue payment certificates to suppliers/service providers.

Review and recommend payment vouchers and cheques; oversee daily banking and fund management.

Manage petty cash funds, prepare weekly reports, and process reimbursements.

Issue receipts for payments received by cash, cheque, or bank transfer.

Prepare bank reconciliations for all accounts and provide daily/weekly reports on bank balances and outstanding cheques.

Ensure timely and correct deliveries of the procured items based on the work order and specifications and perform quality control to avoid any delay or compromise of the results of the project.

Prepare the purpose order/work order upon ensuring all documents such asPR, RFQ, CBA, PO, GRN, Note for Record and others necessary documents and share the procurement committee for their approval.

To prepare monthly Receipt and Payment Statement and other statements as required by the accounts section of NGO Forum Central Office

To support the preparation and maintenance of correspondence, relevant documents, HR files, and reports

As per Human Resource Policies & Procedures of NGO Forum for Public Health.