Admin Associate

Job Description

Title: Admin Associate

Company Name: A Reputed National Organization

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Masters of Business Administration (MBA) in Human Resource
∎ Management or Relevant degree in any discipline. Diploma on Fleet / Office Administration.

Experience Requirements:
∎ At least 2 year(s)
∎ The applicants should have experience in the following business area(s): Development Agency, NGO

Job Context:
∎ The Admin Associate is responsible for providing support in the various Administrative functions, which include Office management, office Vehicle management, Project office store Management, Admin & office maintenance related all type of bill submission with Purchase requisition preparing.
∎ The position is also responsible for providing adequate information on time to the Senior HR & Admin for appropriate decision making and policy implementation.
∎ The duration of the contract will be until December 31, 2023.

Job Responsibilities:
∎ Fleet Management: Responsible person for day to day vehicle management of the project office & field office staffs as per requisition. Update & ensure all types of vehicles [Office car/Vaccum truck/Motor cycle) papers & documents as required. Prepare monthly & quarterly report of vehicles/Fuels as per requirements of management & donor agency. Responsible person for supervising the drivers under the instruction of department focal.
∎ Store Management: Responsible person for project office store management have to ensure goods & materials with good quality in the store & ensure proper distribute of goods & materials among the project office staff and camp offices. Update stock register & bin card regularly and track all types of materials receive & distribution.
∎ Asset Management Office Security & Administration: Responsible for the project Asset management, monitor & administer the office security & repair maintenance of project Office assets. Liaise with logistics department to ensure the office maintenance.
∎ Billings: Ensure timely submission of all Wpes of all types of administrative & office maintenance related bills. Ensure submission of purchase requisition to ensure all kinds logistics support of project administration.
∎ Support staff & Cleaner Management: Admin associate will be responsible person to ensure over all office cleanliness by supervising the office support staff & cleaners under the supervision of department focal/project management. Performing additional administrative duties and responsibilities as assigned/required.

Additional Requirements:
∎ Age at least 25 years
∎ Both males and females are allowed to apply
∎ Previous working experience HR & Administration in the relevant discipline.
∎ The applicants should have experience in following area(s):
∎ HR Operations
∎ Office Administrations
∎ Inventory Management
∎ Ability to work well on under pressure.
∎ Should have good interpersonal skill.
∎ Potential to handle conflict
∎ Sound knowledge in Email/Outlook communication & MS Office

Salary: Tk. 55000 (Monthly)

Compensation & Other Benefits:
∎ As per Human Resource Policies & Procedures of the organization.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 10 Jan 2023

Company Information:
∎ 3 Jan 2023
∎ A Reputed National Organization

Category: NGO/Development

: APPLICATION PROCESS• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph.• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button.Note: Application sent by email will not be considered.Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with organization's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist FinancingATTENTION:• The organization aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• The organization is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.• The Organization reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of the organization.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.