Job Description
Title: Admin Associate
Company Name: A Reputed National Organization
Vacancy: 1
Job Location: Cox's Bazar
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Masters in management or Relevant degree in any discipline.
Experience Requirements:
∎ At least 2 year(s)
∎ The applicants should have experience in the following business area(s):
Development Agency, NGO
Job Context:
∎ The Admin Associate is in responsibility for providing support with various administrative duties such as office administration, office vehicle management, driver, cleaner, and support staff management, and ensuring all types of bills filing with Purchase requisition preparation.
∎ The position is also accountable for delivering adequate information to the Senior HR & Admin on time for appropriate decision making and policy implementation.
∎ The duration of the contract will be until December 31, 2023.
Job Responsibilities:
∎ Fleet Management:
∎ Responsible person for day to day vehicle management of the project office & field office staffs as per requisition. Update & ensure all types of vehicles (Office car/Mini – Bus/Vaccum truck/Motor cycle) papers & documents as required. Prepare monthly & quarterly report of vehicles/Fuels as per requirements of management & donor agency. Responsible person for supervising the drivers under the instruction of department focal. Ensure the vehicle documents are up to date.
∎ Administrative Billings:
∎ Responsible for all the Project Office administrative billings. Liaise with the project finance department to ensure that all regular office administrative expenses are paid. For example, rent, electricity bills, vehicle bills, fuel bills, and all types of maintenance (vehicle, laptop, office). Coordinate with the field staffs and the PMU Finance department to ensure effective camp fuel support to the field Offices.
∎ Documentation & HR Support:
∎ Assist Senior Officer HR Admin & HR Assistant in the documentation of Staffs Attendance, leave form and Volunteers POC management. Focal person for maintaining POC database. Support Senior Officer HR & Admin in the other HR & Administrative work as required.
∎ Support staff & Cleaner Management:
∎ Admin associate will be responsible person to ensure over all office cleanliness by supervising the office support staff & cleaners under the supervision of department focal/project management.
∎ Others:
∎ Performing additional administrative duties and responsibilities as assigned/required.
Additional Requirements:
∎ Age at least 25 years
∎ Both males and females are allowed to apply
∎ The applicants should have experience in the following area(s):
∎ HR Operations
∎ Office Administrations
∎ Ability to work well under pressure.
∎ Should have good interpersonal skill.
∎ Potential to handle conflict.
∎ Sound knowledge in Email/Outlook communication & MS Office
∎ Person with disability are encouraged to apply
Salary: Tk. 55000 (Monthly)
Compensation & Other Benefits:
∎ As per Human Resource Policies & Procedures of the organization.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 13 Aug 2023
Company Information:
∎ 7 Aug 2023
∎ A Reputed National Organization
Category: NGO/Development
: APPLICATION PROCESS• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph.• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button.Note: Application sent by email will not be considered.Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with organization’s Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist FinancingATTENTION:• The organization aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• The organization is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.• The Organization reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of the organization.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.
