Accounts Officer - SEED Project

Job Description

Title: Accounts Officer - SEED Project

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: At most 45 years

Job Location: Rangpur (Kaunia)

Salary: Tk. 58294 (Monthly)

Experience:

• At most 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Master of Commerce (MCom) in Accounting
• Master of Business Administration (MBA) in Accounting
• Master of Commerce (MCom) in Finance

• At most 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At most 45 years

Experience in working with:

• Finance, Accounts, Compliance

Essential Competencies

• Facilitation Skill

• Coordination/Advocacy/Networking/Communication Skill

• Reporting & Documentation

• Monitoring & Evaluation Skill

• Financial management

• Decision making

• Conflict resolution

• Leadership

• Self-development

• Problem solving

• Planning, analytical and organizational skills

• Ability to work under pressure and manage workload effectively

• Supportive, effective and good team player

• Willing to adapt to IRW’s norms and values

• Have a valid driving license for motor bike and willing to travel and work in the most remote areas of Bangladesh.

  IT Skill:

• Working knowledge of Microsoft Word/ Excel/Power Point.

  Language Skill:

• Working knowledge-Reading/Writing/Speaking/Listening for English & Bengali.

Desirable Competencies

• Project Implementation Skill.

• Social Mobilization Skill

• Basic Photographic Skill

• Strategic Management

• Staff Management

Maintain books of accounts, ensure financial transactions and payment process - 20%

• Maintain books of accounts such as cash book, ledger, stock register, preparing vouchers, recording transactions into accounting systems/books of accounts as per IRB finance manual.

• Maintain necessary office records, files, documents, MOU, agreement, lease agreement etc. and tracking/preserving those documents with safe, secure and systematically.

• Checking bills/invoices of project staff/suppliers/vendors/contractor/consultant etc. and arrange for payment.

• Prepare Cash Payment Vouchers for payment process based on bills/invoices and others associates documents.

Ensure policies procedures, Govt. rules and donor compliance - 10%

• Ensure appropriate calculation, deduction and deposition of Tax and VAT at sources while paying suppliers payment as per govt. rules.

• Ensure applicable govt. and local laws, revenue stamp, NGOAB requirement, IRB policies and it’s donor compliance.

Handling cash and bank transaction & operations - 20%

• Prepare Bank Payment Vouchers, Cheques writing, maintain cheque issue register, cheque leaf log register, obtain signature from authorized Bank/Cheque signatories.

• Perform all sorts of Banking tasks, assist for Bank account opening, closing, signatories changing, Bank statement collection, Bank reconciliation statement, cash reconciliation statement preparation and other relevant takes as and when required.

• Perform daily petty cash management and cash count sheet.

Project Management, Finance and Operations Support - 20%

• Assist Project Manager/Project In-Charge at field office to preparing budget, financial reports, variance analysis of budgets, queries and feedback to program staff(end user)/other relevant activities/programs and events.

• Assist project staff to prepare and submit of cash advance request and advance adjustment package to IRCO Finance Department following the appropriate templates, deadlines as per IR,B finance manual.

• Ensure to cash carry cash to the distribution points/fields for training/workshop/cash for work/relief/cash grants etc.

• Ensure Master Roll preparation, obtain signature from beneficiaries, person engage with distribution, review and approval etc. and submit with associate’s documents to IRCO Finance Department.

• Assist/provide back up support to the IRCO Finance Department as and when required.

• Perform any other duties assigned by the management.

• Participate/attend/contribute in Ramadan and Qurbani program activities at filed level, assist to program staff for advance and adjustment of Ramadan and Qurbani Program cost if any.

Reporting - 20%

• Based on approved activities/plan and budget, prepare and submit field office/project office monthly fund/cash advance request to IRCO Finance Department by 10th of each month.

• Ensure close the month end accounting transactions, verification of receipts and payments and closing balances records etc.

• Prepare and submit field office monthly cash flow and financial reports/statements to IRCO Finance Department by 5th of each month.

• Prepare and submit field office monthly MC/Vehicle log sheet/report to Operations Department.

• Maintain stock and Assets/Inventory list/register, physical count, verification and periodical report to IRCO Finance Department.

Participation, Documentation and Archiving - 5%

• Participants in the procurement committee meetings/checking quotation, financial strength of the vendor, GoB Tax/VAT issue, Valid trade license, CS Calculation etc. before sign on CS (if any).

• Periodic filed visit/project sites/ project beneficiaries during cash and materials distribution time.

• Ensure periodic partners visit, conduct financial and compliance monitoring/review of partners financial documents, bills/invoices/vouchers, reports and others.

• Preserve financial documents/vouchers/files/MOU, agreement, lease agreement etc. in safe place according to the IR, B archive policy.

Other Requirements - 5%

• Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization etc.) activities.

• Take initiatives to ensure security of project staffs and participants during intervention.

• Facilitate donor/external visit and ensure that recommendation of visitors is addressed.

• Willing and able to travel frequently for extended periods and to remote areas of the projects.

• Perform any other duties assigned by Supervisor.

• Mobile bill,Tour allowance,Weekly 2 holidays,Provident fund,Gratuity,Insurance
• Festival Bonus: 1

• Other benefits will be provided as per organizational HR policy.

• Salary will be determine based on candidate`s experience & competencies.