Job Description

Title: Accounts Officer

Company Name: Bangladesh Society for the Enforcement of Human Rights- BSEHR

Vacancy: 1

Location: Sylhet

Maximum Salary: Tk. 25000 (Monthly)

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):Investment/Merchant Banking, NGO, Development Agency, Audit Firms /Tax Consultant

Published: 15 Jun 2024

Education:
∎ Bachelor of Business Administration (BBA) in Accounting, Bachelor of Business Administration (BBA) in Finance

Requirements:

Additional Requirements:
∎ Bachelor’s degree from a recognized and accredited university Business Administration/ Accounting/ Finance or related field of study; Master's degree preferred
∎ At least 3 years of experience working in development projects in a relevant field; USAID or other international donor experience preferred
∎ Working experience with NGO, Development Agency on Finance & Accounts and experience in checking bills, vouchers, Book-keeping, Maintaining different registers
∎ In-depth knowledge and understanding of supply chain, logistics management, procurement ethics and donor compliance is essential.
∎ Good knowledge on Govt. rules and VAT, TAX and customs duty etc.
∎ Solid knowledge of office procedures
∎ Organized, detail oriented and able to multi-task to meet deadlines
∎ Flexible, self-motivated and able to work with little supervision
∎ Strong interpersonal skills and ability to work in teams and in a multi-cultural environment
∎ Fluency in English and Bangla required
∎ Computer literacy in word processing, spreadsheets, and presentation software (Microsoft)
∎ Bachelor’s degree from a recognized and accredited university Business Administration/ Accounting/ Finance or related field of study; Master's degree preferred
∎ At least 3 years of experience working in development projects in a relevant field; USAID or other international donor experience preferred
∎ Working experience with NGO, Development Agency on Finance & Accounts and experience in checking bills, vouchers, Book-keeping, Maintaining different registers
∎ In-depth knowledge and understanding of supply chain, logistics management, procurement ethics and donor compliance is essential.
∎ Good knowledge on Govt. rules and VAT, TAX and customs duty etc.
∎ Solid knowledge of office procedures
∎ Organized, detail oriented and able to multi-task to meet deadlines
∎ Flexible, self-motivated and able to work with little supervision
∎ Strong interpersonal skills and ability to work in teams and in a multi-cultural environment
∎ Fluency in English and Bangla required
∎ Computer literacy in word processing, spreadsheets, and presentation software (Microsoft)

Responsibilities & Context:
∎ The Accounts Officer will assist in implementing and maintaining financial policies, procedures, forms, and record maintenance systems that adhere to BSEHR and USAID standard and requirements.
∎ Accounts Payable: Assist Manager – Finance and Accounting (MF&A) to generate, record, execute and reconcile payments through all stages, including reviewing prepared purchase orders, generation of check and wire requests, and bank statement reconciliation.
∎ Accounts Receivable: Assist MF&A to develop monthly projections for cash flow needs and prepare request to donor agency; follow through receipt of funds and bank reconciliations.
∎ Expense Reporting: Help review all expense receipts for accuracy, relevance, and legitimacy; create prescribed monthly expense reports
∎ Payroll: Help review if staff timesheets are properly signed and filled in. Calculate, execute and record all salaries and accrual/use of fringe, including monthly amounts, bonus, gratuity, etc. in compliance with signed Employee Agreements. Maintain all records in accordance with BSEHR and local law requirements.
∎ Bank Reconciliations: Help reconcile all bank accounts and petty cash no monthly basis and report any discrepancies if any to MF&A.
∎ USAID fiscal requirements: Assist in the preparation of USAID-requested projections, estimates, VAT tax forms, budget modification requests, etc. on routine schedule and as requested by MF&A.
∎ Records Retention: Organize and maintain all records and files in accordance with general audit standards (GAAP) and USAID requirements.
∎ Audit: Prepare all accounting records in accordance with audit standards (USAID, WI and local), and oversee on-site work with auditors, as appropriate.
∎ Ad hoc reporting: Prepare documents, ad hoc reports and analysis, as requested by MF&A.
∎ Travel: Field trip to Grantee office and program locations if necessary.
∎ FOV: Assist MF&A to prepare soft copy of the monthly FOV. Ensure all supporting receipts are translated into English, compile and prepare for submission the hard copy of FOV with all necessary documents.
∎ Petty Cash Custodian: Properly check and file receipts before payment and maintain the petty cash box locked in a safe; maintain the Petty cash ledger and duly reimburse the amount.
∎ Assist the MFA team in sub-awards and project closeout related financial matters;
∎ Prepare employees release forms, get approvals, process final payments, have them signed and place for record;
∎ Keep records of contributory provident fund and bonus by person for both self and FSTIP
∎ Assists in obtaining and monitoring vendors id, other compliances and due diligence for vendors, consultants as required by the cooperative agreement
∎ Assists in the preparation of USAID and GOB (Tax etc.) periodic reports including annual tax, monthly VAT, accruals, quarterly financial progress etc.
∎ Ensure accurate posting of all accounting data in the designated software and perform all other required entries and reporting activities; rectification of entries (if needed) concerning coding, QB entries, vouchers etc. as per WI-Manila finance team.
∎ Assist in the preparation of project budget, budget modifications, variances etc.;
∎ Assists to response the Audit queries
∎ Maintain all types of online payments for employees, vendors & partners
∎ Arrange for payment of tax withheld from employees & vendors to the designated GoB bank;
∎ Other duties as assigned by authority.
∎ Ability to manage multiple responsibilities and to set priorities.
∎ Good English writing, analytical and communication skills.
∎ May have to travel independently outside station.
∎ Ability to work in a multi-disciplinary team and support unexpected tasks.
∎ Bangladesh Society for the Enforcement of Human Rights- BSEHR is a nonprofit organization that works with people in the Bangladesh to empower the disadvantaged, increase economic opportunity and sustain natural resources. By linking local individuals and communities with new ideas and technology, BSEHR is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantages of the country. In this context, BSEHR is implementing USAID's Fight Slavery and Trafficking in Persons- FSTIP activity (Prevention, Protection and Prosecution) with technical support from Winrock International.
∎
∎ POSITION SUMMARY:
∎ The Accounts Officer is responsible for managing record-keeping, journal entries, conducting financial and budget analyses, and creating financial reports. He/she also disburses vouchers, approvals, and financial files; completes monthly field office vouchers and activity budgets, and supports implementing finance and program staff to plan and reconcile program activity costs. They will assist to ensure quality logistical, and administrative support, as well as programmatic support as needed. Position is contingent upon receipt of donor funding.
∎
∎ RESPONSIBILITIES:
∎ The Accounts Officer will assist in implementing and maintaining financial policies, procedures, forms, and record maintenance systems that adhere to BSEHR and USAID standard and requirements.
∎ Accounts Payable: Assist Manager – Finance and Accounting (MF&A) to generate, record, execute and reconcile payments through all stages, including reviewing prepared purchase orders, generation of check and wire requests, and bank statement reconciliation.
∎ Accounts Receivable: Assist MF&A to develop monthly projections for cash flow needs and prepare request to donor agency; follow through receipt of funds and bank reconciliations.
∎ Expense Reporting: Help review all expense receipts for accuracy, relevance, and legitimacy; create prescribed monthly expense reports
∎ Payroll: Help review if staff timesheets are properly signed and filled in. Calculate, execute and record all salaries and accrual/use of fringe, including monthly amounts, bonus, gratuity, etc. in compliance with signed Employee Agreements. Maintain all records in accordance with BSEHR and local law requirements.
∎ Bank Reconciliations: Help reconcile all bank accounts and petty cash no monthly basis and report any discrepancies if any to MF&A.
∎ USAID fiscal requirements: Assist in the preparation of USAID-requested projections, estimates, VAT tax forms, budget modification requests, etc. on routine schedule and as requested by MF&A.
∎ Records Retention: Organize and maintain all records and files in accordance with general audit standards (GAAP) and USAID requirements.
∎ Audit: Prepare all accounting records in accordance with audit standards (USAID, WI and local), and oversee on-site work with auditors, as appropriate.
∎ Ad hoc reporting: Prepare documents, ad hoc reports and analysis, as requested by MF&A.
∎ Travel: Field trip to Grantee office and program locations if necessary.
∎ FOV: Assist MF&A to prepare soft copy of the monthly FOV. Ensure all supporting receipts are translated into English, compile and prepare for submission the hard copy of FOV with all necessary documents.
∎ Petty Cash Custodian: Properly check and file receipts before payment and maintain the petty cash box locked in a safe; maintain the Petty cash ledger and duly reimburse the amount.
∎ Assist the MFA team in sub-awards and project closeout related financial matters;
∎ Prepare employees release forms, get approvals, process final payments, have them signed and place for record;
∎ Keep records of contributory provident fund and bonus by person for both self and FSTIP
∎ Assists in obtaining and monitoring vendors id, other compliances and due diligence for vendors, consultants as required by the cooperative agreement
∎ Assists in the preparation of USAID and GOB (Tax etc.) periodic reports including annual tax, monthly VAT, accruals, quarterly financial progress etc.
∎ Ensure accurate posting of all accounting data in the designated software and perform all other required entries and reporting activities; rectification of entries (if needed) concerning coding, QB entries, vouchers etc. as per WI-Manila finance team.
∎ Assist in the preparation of project budget, budget modifications, variances etc.;
∎ Assists to response the Audit queries
∎ Maintain all types of online payments for employees, vendors & partners
∎ Arrange for payment of tax withheld from employees & vendors to the designated GoB bank;
∎ Other duties as assigned by authority.
∎ Ability to manage multiple responsibilities and to set priorities.
∎ Good English writing, analytical and communication skills.
∎ May have to travel independently outside station.
∎ Ability to work in a multi-disciplinary team and support unexpected tasks.

Skills & Expertise:

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Weekly 2 holidays, T/A
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Employment Status: Full Time

Job Location: Sylhet

Read Before Apply:

Interested candidates should submit a current CV and cover letter referencing 'FSTIP (Prevention & Protection) - Accounts Officer' to careers@bsehr.org or by post to 1/20, Humayun Road, Mohammadpur, Dhaka-1207. Applications will be reviewed on a rolling basis, but those submitted by June 22, 2024 will receive priority consideration. BSEHR will only contact shortlisted candidates.

Company Information:
∎ Bangladesh Society for the Enforcement of Human Rights- BSEHR
∎ 1/20 Humayun Road, Mohammadpur, Dhaka-1207
∎ Organization Information: Bangladesh Society for the Enforcement of Human Rights- BSEHR is a nonprofit organization that works with people in the Bangladesh to empower the disadvantaged, increase economic opportunity, and sustain natural resources. By linking local individuals and communities with new ideas and technology, BSEHR is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged of the country.

Vision: To see a society free from exploitation and unlawfulness where exists a respect for rule of law and protection of human rights for all including the poor and vulnerable people.

Mission: BSEHR seeks to realize the promotion and protection of human rights through awareness education, investigation, legal support services, prevention & prosecution of human trafficking, mediation for migrants/returning migrants, rescue trafficking in person from aboard, research and policy advocacy on the various instance of violence, policies and infringement of rights, abuse of power negligent exercise of authorities which result in deprivation, oppression and injustices as well as a violation of human rights”.

Goal: To establish Good Governance and protect and promote human rights of the poor and vulnerable by empowering them through advocacy and motivation, facilitate them to make accountable the relevant law enforcers and other personnel of the state by providing legal support as and when required.

Objectives: To enhance public awareness, giving legal support, conducting investigation in fact findings, research on policy and advocacy, increasing the skills and accountability of the administration and law enforcement authorities in eliminating the root causes of human rights violation thereby promoting and protecting the human rights of poor, helpless and vulnerable people.

BSEHR development a framework to strengthen legal case management and follow-up mechanisms for trafficking in persons’ cases through providing legal support, case monitoring, referral mechanism, follow-up, and ensure collaboration with trafficking victims service providers. Hundreds of Trafficking in-person cases provided legal support by BSEHR and hundreds of men & women repatriated from Oman, Qatar, Singapore, Bahrain, Jordan, Lebanon, Saudi Arabia, Vietnam, Libya, Malaysia & Indonesia. BSEHR organized mediation session with BMET to ensure compensations for victims of trafficking.

Address::
∎ 1/20 Humayun Road, Mohammadpur, Dhaka-1207
∎ Organization Information: Bangladesh Society for the Enforcement of Human Rights- BSEHR is a nonprofit organization that works with people in the Bangladesh to empower the disadvantaged, increase economic opportunity, and sustain natural resources. By linking local individuals and communities with new ideas and technology, BSEHR is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged of the country.Vision: To see a society free from exploitation and unlawfulness where exists a respect for rule of law and protection of human rights for all including the poor and vulnerable people.Mission: BSEHR seeks to realize the promotion and protection of human rights through awareness education, investigation, legal support services, prevention & prosecution of human trafficking, mediation for migrants/returning migrants, rescue trafficking in person from aboard, research and policy advocacy on the various instance of violence, policies and infringement of rights, abuse of power negligent exercise of authorities which result in deprivation, oppression and injustices as well as a violation of human rights”.Goal: To establish Good Governance and protect and promote human rights of the poor and vulnerable by empowering them through advocacy and motivation, facilitate them to make accountable the relevant law enforcers and other personnel of the state by providing legal support as and when required.Objectives: To enhance public awareness, giving legal support, conducting investigation in fact findings, research on policy and advocacy, increasing the skills and accountability of the administration and law enforcement authorities in eliminating the root causes of human rights violation thereby promoting and protecting the human rights of poor, helpless and vulnerable people.BSEHR development a framework to strengthen legal case management and follow-up mechanisms for trafficking in persons’ cases through providing legal support, case monitoring, referral mechanism, follow-up, and ensure collaboration with trafficking victims service providers. Hundreds of Trafficking in-person cases provided legal support by BSEHR and hundreds of men & women repatriated from Oman, Qatar, Singapore, Bahrain, Jordan, Lebanon, Saudi Arabia, Vietnam, Libya, Malaysia & Indonesia. BSEHR organized mediation session with BMET to ensure compensations for victims of trafficking.

Application Deadline: 24 Jun 2024

Category: NGO/Development