Accounts & Inventory Officer

Job Description

Title: Accounts & Inventory Officer

Company Name: ARC Tech Building Soluation

Vacancy: --

Age: At least 26 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At most 2 years
• The applicants should have experience in the following business area(s): Engineering Firms, Interior Design, Building & Construction Materials

• Bachelor of Business Administration (BBA) in Accounting
• Bachelor of Commerce (BCom) in Accounting

• BBA/B.Com/M.Com in Accounting, Finance or related discipline.

• Fresh graduates with good accounting knowledge are encouraged to apply.

• At most 2 years
• The applicants should have experience in the following business area(s): Engineering Firms, Interior Design, Building & Construction Materials

• Age At least 26 years

• 0–2 years of relevant experience preferred.

• Experience in construction, engineering, real estate, trading or project-based companies will be an advantage.

• Freshers are also encouraged to apply.

• Required Skills

• Good knowledge of accounting principles and bookkeeping.

• Strong knowledge of MS Excel.

• Knowledge of Tally/ERP/accounting software will be an advantage.

• Basic knowledge of Bangladesh VAT & Tax.

• Basic knowledge of banking operations.

• Basic knowledge of inventory and stock management.

• Good numerical and analytical skills.

• Good communication and organizational skills.

• Strong attention to detail and accuracy.

• Ability to maintain confidentiality.

• Ability to work under pressure and meet deadlines.

• Honest, responsible and willing to learn.

• Key Qualities We Are Looking For

• Integrity | Accuracy | Responsibility | Accountability | Confidentiality | Time Management | Teamwork | Willingness to Learn

• Additional Responsibilities

• Perform any other accounts, finance, inventory, administrative or project-related duties as assigned by Management from time to time.

• The employee is expected to provide necessary support for any additional responsibilities or activities assigned by Management in the interest of the company.

• The employee must remain flexible and cooperative in carrying out additional tasks reasonably assigned by Management as required for the smooth operation of the company.

Department: Accounts & Finance

Reporting To: Management / Head of Accounts

Job Summary

Arctech Building Solution is looking for a responsible, honest, detail-oriented and motivated Accounts & Inventory Officer to manage the company’s day-to-day accounting, banking, billing, inventory and financial documentation.

The position will be responsible for maintaining accurate accounts, project-wise expenses, client and supplier ledgers, bank transactions, bill preparation and submission, bill collection and follow-up, inventory records, material movement, VAT & Tax documentation and regular financial reporting.

Key Responsibilities

• Accounts & Daily Accounting

• Maintain day-to-day accounting records accurately.

• Prepare and maintain Payment, Receipt, Journal, Debit and Credit Vouchers.

• Maintain Cash Book, General Ledger and Party Ledger.

• Record purchases, sales, expenses, receipts and payments.

• Maintain proper filing of bills, invoices, challans and supporting documents.

• Ensure all financial transactions are properly documented and authorized.

• Project-wise Accounts & Cost Control

• Maintain separate financial records for each ongoing project.

• Track project-wise material, labour and other expenses.

• Monitor project budgets against actual expenses.

• Prepare project-wise cost and expense reports.

• Maintain records of client bills, running bills, advances and outstanding payments.

• Assist Management in monitoring project profitability.

• Bill Preparation, Submission & Collection

• Prepare client bills, running bills, work completion bills and other project-related bills as required.

• Collect necessary supporting documents from Site/Project and relevant departments for bill preparation.

• Verify quantities, rates, work completion status and supporting documents before submission.

• Submit bills to clients, developers, consultants and concerned authorities within the required timeline.

• Maintain a proper Bill Submission Register with submission dates, bill amounts and status.

• Follow up with clients regarding submitted bills and payment status.

• Coordinate with Project/Site and Management teams regarding bill certification and approval.

• Collect payments against submitted bills and maintain proper records.

• Track outstanding bills and prepare regular Bill Receivable / Collection Reports.

• Maintain records of retention money, advances, deductions, VAT/TAX and other adjustments.

• Accounts Payable & Receivable

• Maintain supplier, vendor and subcontractor accounts.

• Verify supplier and subcontractor bills with supporting documents.

• Prepare payment schedules and monitor outstanding payments.

• Maintain client receivables and outstanding balances.

• Maintain records of advances, adjustments and settlements.

• Coordinate with concerned departments for payment and collection follow-up.

• Banking Operations

• Handle day-to-day banking-related activities of the company.

• Prepare and process Cheque, Pay Order, Bank Transfer and other payment instruments as authorized.

• Deposit cheques and cash into company bank accounts when required.

• Collect and maintain bank statements, deposit slips and transaction records.

• Prepare and maintain bank payment and deposit documents.

• Coordinate with banks regarding account-related matters and required documents.

• Follow up on bank transfers, cheque clearing and other banking transactions.

• Maintain proper records of LC, TT, bank charges and other banking transactions related to imports and business operations.

• Prepare and maintain regular Bank Reconciliation Statements.

• Coordinate with Management for banking requirements, fund transfers and payment instructions.

• Maintain confidentiality of company banking information and documents.

• Cash Management

• Maintain daily cash transaction records.

• Maintain petty cash and cash expenditure records.

• Monitor cash balances and fund requirements.

• Ensure proper approval and documentation for all cash payments.

• Prepare daily/weekly cash position reports when required.

• Inventory & Stock Management

• Maintain accurate records of all incoming and outgoing materials.

• Maintain stock registers for aluminium profiles, glass, hardware, accessories, consumables and other project materials.

• Record material receipts against Purchase Orders, Delivery Challans and supplier invoices.

• Issue materials to projects/sites against approved requisitions.

• Maintain project-wise and warehouse-wise stock records.

• Reconcile physical stock with book/ERP records and identify discrepancies.

• Conduct periodic physical stock counts and prepare stock reconciliation reports.

• Monitor minimum stock levels and inform Management about material requirements.

• Coordinate with Procurement, Store and Site teams regarding material receiving, issuing and stock requirements.

• Maintain records of damaged, rejected, excess and unused materials.

• Track material transfers between warehouse and project sites.

• Prepare monthly inventory and stock movement reports.

• Ensure proper documentation and authorization for all material receipts, issues and transfers.

• Payroll & Employee Accounts

• Prepare/check monthly salary sheets based on attendance and approved salary information.

• Maintain employee advances, loans and adjustments.

• Coordinate with HR/Admin regarding salary and employee-related financial matters.

• VAT, TAX & Compliance

• Maintain VAT and Tax-related documents and records.

• Ensure proper recording of applicable VAT, TAX and AIT deductions.

• Assist in preparation of VAT/TAX statements and related documentation.

• Maintain documents required for audit and regulatory compliance.

• Import & Purchase Documentation

• Maintain accounting records related to imported aluminium, glass, hardware and other materials.

• Maintain supplier invoices, LC/payment documents, freight, customs and other import-related expenses.

• Assist in calculating and recording the landed cost of imported materials.

• Maintain proper documentation for purchase and import transactions.

• Reporting & MIS

• Prepare daily, weekly and monthly accounts reports as required by Management.

• Prepare Receivable, Payable, Cash Flow, Expense and Inventory reports.

• Prepare project-wise cost and stock reports.

• Prepare Bill Submission & Collection Reports.

• Prepare bank and cash position reports.

• Assist in preparing monthly Profit & Loss and other management reports.

• Provide accurate financial and inventory information to Management whenever required.

• Audit & Documentation

• Maintain accounts, banking, billing and inventory documents in an organized manner.

• Assist internal and external auditors during audit activities.

• Provide necessary documents and explanations for audit queries.

• Ensure all records are properly filed and easily traceable.

• Salary: Negotiable, based on qualification and experience.

• Other benefits will be provided as per company policy.