Job Description

Title: Accounts and Finance Specialist

Company Name: Concern Worldwide

Vacancy: 1

Job Location: Cox's Bazar (Ukhia)

Employment Status: Contractual

Educational Requirements:
∎ Masters/MBA major in Accounting, Finance, Business Administration or relevant subject
∎ Chartered Accountancy Course Completed /Chartered Accountancy partly qualified will be given preference.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Type of Contract: Fixed Term Contract from 01 July 2022 to 31 August 2023
∎ Job Purpose: S/he will be responsible for ensuring efficient and effective financial support to the projects and programmes, ensuring adequate funds, timely and professional payment to suppliers. S/he will also ensure efficient and effective grant compliance and grant reporting system for the Emergency Response related projects including timely financial reporting to Donor, HO Dhaka and government. S/he will also be responsible for ensuring consistent, transparent and realistic budgeting, accounting, and analysis of the budget and provide support to the budget holders for appropriate cost allocation and budget codes.

Job Responsibilities:
∎ Financial Management:
∎ Take initiative that that staff understands the payment and advance receiving procedures, timing, templates and required documentation.
∎ Ensuring effective review and thorough checking of all payment request in line with the financial and taxation policy, taking initiative to query any missing documentation or unusual transactions; ensuring all payments are processed and by finance in a timely way, to ensure they adhere to organisational policy and all taxation matters follow government rules and regulations.
∎ Completing accurate preparation of voucher, cheque and fund transfer advice for all payments and advances, ensuring proper and complete supporting documentation, following finance policy in all respects, accurate coding and with approval from all relevant colleagues.
∎ Maintain update supplier status, adjust advance against staff/suppliers
∎ Disburse cash, cheques and payment advice in a timely way to payees with utmost accuracy and professionalism; proactively keeping close contact with bank and respective recipients so that partners and suppliers receive their funds timely and any problems are minimised.
∎ Ensuring all receipts of cash, cheque and fund transfer are properly provided with receipt documentation and are banked and recorded in a timely way by following govt. policy.
∎ Complete Physical cash distribution to field/camp with proper support and security
∎ Ensuring complete, well-organised and clearly labelled filling and safe storage of all financial documents.
∎ Taking the initiative to ensure the cash and bankbooks reflect the correct coding and appropriate narrations, questioning any unusual or unexpected transactions.
∎ Prepare schedule for Vat/Tax, submit statement and challan to Govt. Treasury. Have to prepare statement for Tax/VAT to provide for Dhaka office
∎ Ensuring that at all times the cash in hand is held safely and securely and agrees with the balance in the cash book, including counting the full cash in hand on a daily basis, and cooperating with other spot checks or counts by another staff member.
∎ Reconciling the balances with bank and cash counts and ensuring any identified issues are adjusted for according to best practice and finance policy.
∎ Ensure the completed books of account and supporting reconciliations with other required information is sent to Dhaka Head Office according to the set deadlines.
∎ Work with colleagues in Field Office to respond promptly to resolve any queries or questions.
∎ Audit Management:
∎
∎ Manage and facilitate the process for internal audit, external audit, government audit, NGAOB Audit for each grant following concern guideline, audit TOR in a timely manner with proper document and clarification so that it is helpful for the grant management of the organization
∎ Assist field office for the grant audit by the donor, external auditor of NGAOB and other internal audit.
∎ Draft the management comments on auditor observation at Field Level and submit to the Field Accounts Manager for further review of the audit report.
∎ Prepare the financial statement for auditor.
∎ Coordinate with the partner, field office, and provide required support for the external auditor.
∎ Follow up with the auditor observation, implement the auditor's recommendation for Field Office and update to the management on this.
∎ Financial Monitoring and Banking Operation:
∎ Ensuring adequate funds are available for field office operations and partners to enable smooth implementation of programme activities.
∎ Ensuring that cash flow forecasting is prepared by Programme on a timely basis and submit to HO using the prescribed formats according to the deadline.
∎ Ensuing reasonable cash holdings in field offices and partners, taking initiative where balances are increasing to excessive levels or reducing to very low levels.
∎ Maintain close liaison with HO and Concern bank to ensure funds are available according to the need.
∎ Ensuring funds are transferred as required to partner's banks with maximum possible speed as soon as funding is available from Head Office.
∎ Ensuring receipt of all funds is properly acknowledged in a timely way from Dhaka office.
∎ Keeping signatory information up to date, arranging relevant documents and collecting signatures where staff leave or join the organisation. Taking the initiative to ensure continued banking operations are available at all times.
∎ Support in preparation of budget by correlation with different project staffs
∎ Ensuring all necessary information relating to bank and cash is provided to Head Office as required, including yearend bank information and bank reconciliation to HO to fulfil Dublin requirement.
∎ Inventory and Fixed Asset Management:
∎
∎ To enable fixed assets to be properly tracked and controlled and complying with legal requirements. Including, but not limited to:
∎ Providing fixed assets purchasing related information in a timely way to administration team to ensure their records are complete.
∎ Support Administration and Head Office to review implementation of fixed asset policies and be part of the periodic fixed assets verification process.
∎ Ensuring up to date knowledge on the field based legal financial requirements and ensure all requirement are addressed and fulfilled accordingly.
∎ Internal Control and Compliance :
∎ Provide support to the cash distribution and other areas where there is specific guideline.
∎ Work with colleagues in Head Office and field office to respond promptly to resolve any queries or questions.
∎ Ensure NGOAB guideline for incurring expenditure for the field office.
∎ Ensure all the documentation which is required for the field office as per direction of NGOAB and other government instruction
∎ Preparation of FD6 and FD7 budgets in relation to Rohingya Response Programme
∎ Facilitate the NGOAB audit (FD4), Preparation of Financial Statements for FD4 audit. Complete necessary financial information for FD4 and completion report.
∎ Ensuring depth and up to date knowledge on existing financial and other policies affecting financial transactions for explaining the policies accurately.
∎ Orient staff to improve understanding and implementation of financial policy in all level through organizing workshop or meeting.
∎ Ensuring Implementation of all agreed audit findings and any new development according to the desired timeframe.
∎ Taking the initiative to identify improvement areas of financial policies and procedures through meetings, field trips, or other
∎ Ensuring all payments comply with all relevant policies, taxations rules etc. and all payments are reviewed and processed accordingly.
∎ Ensuring cash and cheque payments and receipts are made in a timely way, with complete and accurate documentation, and in such a way as to provide professional and friendly customer service.
∎ Ensuring cash boxes and bank accounts are managed with integrity, reconciled in a timely way and any differences are resolved satisfactorily, this may also include ensuring cash is independently and regularly counted and verified
∎ Ensure UN guideline for incurring expenditure for the field office.
∎ Ensure all the documentation which is required for the field office as per direction of UN and other government instruction
∎ Enabling a friendly collaborative working culture within the team, actively sharing information and knowledge to enable the team to ensure effective support to the rest of the organisation. Working with other members of the Finance team in all offices to ensure effective payment to staff suppliers, consultants and compliance with all legal requirements.
∎ Other:
∎ Document all lessons learned on an on-going basis.
∎ Be active and involved in meetings and contribute to the decision making process.
∎ Any other duties as specified by the Emergency Director.
∎ Promote and ensure compliance with the requirements of Concern's HR policies, Concern's Code of Conduct and its associated policies and Core Humanitarians Standards to ensure maximum protection to programme beneficiaries
∎ Work with Finance, Admin and HR Department to meet Concern's compliance and requirement
∎ Support finance team without compromising Rohingya Response delivery as and when required
∎ Accountability:
∎ In line with Concern's commitments under the Core Humanitarian Standard (CHS):
∎ Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
∎ Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
∎ Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Additional Requirements:
∎ At least 3 years' experience in Financial management/accounting role with an international NGO or International consultancy firm specialising in commercial contracts and fund management.
∎ Knowledge of the operational and compliance requirements of Rohingya Response or Emergency Projects will be considered added advantage
∎ Experience of management supporting /monitoring /capacity building for NGOs & partners
∎ Effective organisation and analytical skills.
∎ Strong coordination, negotiation and communication skills.
∎ Proven record of meeting demanding deadlines.
∎ Excellent written and spoken English

Salary:
∎ BDT 59,541 /- to BDT 75,989/-

Compensation & Other Benefits:
∎ Monthly Hardship Allowance of BDT 10,000/-, Festival Bonuses (2), Gratuity, Provident Fund, Group Life and Hospitalisation Insurance coverages, OPD coverage, Mobile ceiling and other admissible benefits as per organisational policy.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 Jun 2022

Company Information:
∎ 15 Jun 2022
∎ Concern Worldwide
∎ Business : Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world`s poorest countries. With its head quarter in Ireland, Concern has been working in Bangladesh since 1972.

Category: Accounting/Finance