Accounts and Finance Officer

Job Description

Title: Accounts and Finance Officer

Company Name: SAJIDA FOUNDATION

Vacancy: 1

Age: At most 40 years

Job Location: Dhaka

Salary: --

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): NGO

• Masters

• At least 4 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 40 years

Sub-project Working Areas:

The sub-project will be implemented across Dhaka North City Corporation (DNCC), Dhaka South City Corporation (DSCC) and Keranigonj Upazila Under Dhaka district.

Duration:

The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.  

Academic Qualifications:

The ideal candidate should possess a minimum of a four-year undergraduate degree/ BCom. (pass) with master degree in Accounting or Finance from a UGC-approved university. (Third class or similar grade in any level of academic career is not acceptable.)

Experience:

• The candidate should have a minimum of four (4) years of work experience in financial management within a reputable organization, preferably within development organizations in Bangladesh. (Only full-time work experience after graduation will be considered).

• Relevant working experience with PKSF or any project funded by multi-lateral development partners would be preferred.

• Good computer knowledge (MS office suite, typing both English and Bangla).

Women are actively encouraged to apply.

SAJIDA Foundation is going to implement a sub-project titled “Promoting Resilient Green Growth in Restaurants, Street & Bakery Food”. as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under the “Restaurants, Street and Bakery food” sub-sector. The project is jointly financed by the World Bank, the Palli Karma-Sahayak Foundation (PKSF), and SAJIDA Foundation.

Sub-project Objectives:

• Promote sustainable and safe food production in restaurants, bakeries and food carts by adopting resource-efficient practices

• Support for adopting climate-resilient technologies in the food service sector

• Enhance technical knowledge and capacity to transform food waste into reusable resources

• Strengthen small entrepreneurs’ ability to improve food quality and expand their market reach

• Implementation of behavioral change through a structured process

Duties and Responsibilities:

The ‘Accounts and Finance Officer’ will work under the direct supervision of the Project Manager and will undertake the tasks and duties to assist implementation of the sub-project. The specific tasks are, but not limited to, as follows:

Maintaining Accounts:

• Maintain sub-project accounts in accordance with International Accounting Standard (IAS), on a ‘going concern’ basis under Generally Accepted Accounting Principles;

• Maintain separate books of account on an accrual basis under historical cost convention; 

• Prepare monthly/annual financial statements incorporating disclosure on income and expenditure, receipt and payment, and financial position of the sub-project along with other notes and relevant information;

Fund Management:

• Monitor the flow of funds from the PKSF to sub-project and sub-project to microenterprise to ensure that appropriate procedures are followed;

• To ensure a smooth flow of funds from the sub-project to Microenterprise level for sub-project implementation;

• Ensure that adequate internal control and arrangement are in place for proper utilization, management, and accounting of funds;

Budget and Financial Reporting:

• Prepare yearly/half-yearly detailed sub-project budget in line with the procurement plan and other relevant work plans;

• Prepare the budget of a new cost proposal, training, and other sub-project activities;

• Ensure that shared cost amounts are budgeted for each proposal of the sub-project;

• Prepare monthly financial report and half-yearly reimbursement bill for the sub-project;

 Sub-project Monitoring:

• Ensure strong monitoring system of the sub-project through frequent field visits;

• Review external and internal audit report along with management letter of the sub-projects

Administration and Procurement:

• Ensure that the project procurement rules are complied with the sub-project procurement;

• Prepare and regularly update the procurement plan(s);

• Manage logistics and procurements;

• Verifying current inventory levels and keeping records to prevent inventory gaps;

• Overseeing the day-to-day administrative tasks.

Others Responsibilities:

• Maintain the sub-project bank account and prepare monthly bank Reconciliation Statements;

• Maintain liaison and coordinate with SMART-PMU of PKSF regarding accounts and budget;

• Support internal audit section for internal audit and support external auditors with necessary information of the sub-project;

• Any other tasks, duties, or specific tasks assigned by the Project Manager and management of the SAJIDA Foundation and SMART PMU, PKSF

• Monthly consolidated salary is BDT 50,000/- per Month & Yearly 5% Increment.

• Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per Project policy.

• Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.