Accounts, Admin & HR Officer
Job Description
Title: Accounts, Admin & HR Officer
Company Name: Muslim Aid
Vacancy: Not specific
Job Location: Anywhere in Bangladesh
Employment Status: Contractual
Educational Requirements:
∎ BBA/ MBA from reputed University or College.
Experience Requirements:
∎ At least 3 year(s)
Job Responsibilities:
∎ The Accounts, Admin & HR Officer is overall responsible for financial planning, Admin & HR Activities
∎ Responsible to manage the organizational budgets, maintaining books of accounts, preparing financial reports and ensure all financial and accounting compliances, admin & HR related activities.
∎ The incumbent should ensure that the expenditures are made as per financial policies and procedures and be able to solve all accounting problems skilfully.
∎ The Accounts, Admin & HR Officer will need to maintain good both internal and external communications and linkages on financial, Admin & HR issues independently.
∎ Preparation of program budget guidelines in consultation with the authority.
∎ Keep tracking of project/program funds for proper reporting and ensuring timely fund requests.
∎ Be responsible for allocation and execution of budgets and resources.
∎ Be responsible for preparation and submission of the financial reports on a timely manner.
∎ Be required to ensure keep the books of accounts updated on a regular basis.
∎ Be able to understand the rules and regulations of Income Tax, VAT and the other compliances and act accordingly.
∎ Be responsible to ensure for conducting both internal and external audits and financial investigations and reporting as and when needed.
∎ Supervise support staff of Centre.
∎ Work with vendors/ suppliers/technical persons like IT support and producer groups.
∎ Manage stores and inventories and ensure office logistics and supplies.
∎ Manage all assets - furniture, fixtures and equipment and keep their records.
∎ Handle procurements issues like promotion and publication materials and coordinate events as needed.
∎ Maintain and monitor accounts, fund transfers, bill and vouchers as per budgets and reconciliation.
∎ Managing utilities and other supports.
∎ Handle Visitors and logistics supports - including vehicles, accommodation, visa/tickets and others, support to organise event as per need.
∎ Foster/coordinate/manage all government stakeholders.
∎ Ensure that all government approvals, renewals are obtained and all notifications are answered on time.
∎ Ensure payment to producer groups/suppliers on time.
∎ Ensure export facilitation, documentation and incentive claiming.
∎ Ensuring timely and transparent processes for post and parcel enabling staff, guests, visitors to maintain effective communication.
∎ Ensure physical verification of the assets on regular basis
∎ Ensure office is rented in suitable place to ensure the project delivery
∎ Ensure safety, security and utilities for office premises.
∎ Ensuring all contract agreement made between Organization and third parties for service, lease, rental etc. are on time and followed by laws and legislations of the countries.
∎ Ensuring enjoyable and undisputable office environment is available by making sure service charges, house rent and bills for utilities etc. are paid on time.
∎ Ensuring efficient and effective IT support is provided including basic trouble shooting, anti-virus update, data back-up, support to end users on basic IT orientation, repair and maintenance of IT equipment, networking and internet service.
∎ Ensuring effective communication with Head office IT team to keep IT support up to date.
∎ Providing necessary support on administrative management and keep every record & provide management as per need.
∎ Maintain the practical equipment and update the inventory, keep individual asset record including tools & equipment, training & education materials, training raw materials to ensure their proper utilization.
∎ Provide student support services by monitoring halls, study periods, and lunchroom; sponsoring student activities.
∎ Updates job knowledge by attending faculty meetings; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
∎ Enhances Institute reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
∎ Maintain Muslim Aid all policies and community approach.
∎ Maintain networks and liaison with related local government offices, other institutions, workshops and industries.
∎ Ready for work as per management decision.
∎ Maintain employee's personal files & update regularly.
∎ Update/prepare Job Description & staff requisition as per need.
∎ Maintain employees attendance sheet, leave register, training register, complain register and other relevant register.
∎ Ensure to keep complain box in convenient place.
Additional Requirements:
∎ Minimum 3 years' experience in relevant field.
∎ Skill:
∎ Excellent inter personal skills
∎ Verbal Communication
∎ Resolving Conflict
∎ Presentation Skills
∎ Self-Motivated and Motivating Others
∎ Confidentiality
∎ Time Management
∎ Listening, Deals with Uncertainty
∎ Objectivity,
∎ Financial Management, Admin & HR related Activities.
∎ Knowledge:
∎ Depth knowledge in Financial, Admin & HR Management.
∎ Having knowledge in event organising
∎ Have knowledge in result oriented activities
∎ Ability:
∎ Ability to work in and with a diverse team (E)
∎ Ability to work under pressure and critical situation
∎ Ability to execute an event with positive result (E)
∎ Ability to work without supervision
∎ Commitment:
∎ Commitment to Muslim Aid's mission, visions and values (E).
∎ Commitment to Muslim Aid's ethos (E).
∎ Commitment to equality of opportunity and diversity (E).
∎ Hard working and self-motivated (E).
Application Deadline: 10 Oct 2020
Company Information:
∎ 5 Oct 2020
∎ Muslim Aid
Category: NGO/Development
Deadline Expired on 10th Oct 2020
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