Upazila Coordinator

Job Description

Title: Upazila Coordinator

Company Name: PDO (Peace & Development Organization)

Vacancy: 8

Age: Na

Job Location: Anywhere in Bangladesh

Salary: --

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Arts (BA) in Social Science

• At least Bachelor in social sciences/ health sciences /relevant discipline, masters in relevant subject is preferable.

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

• At least 02 years program management (preferably with health program) experience in NGO/INGO.
• Demonstrable experience in working closely with the GO, NGO and other departments.
• Skills
• Experience in working closely with government structures such as DGHS and DGFP especially Upazila level health structures.
• Confident with digital tools—Excel and other mobile or cloud-based platforms.
• Proven skills in data analysis, interpretation, and report writing.
• Computer skills: Word, PowerPoint, Excel, email and web browsing
• Ability to travel frequently to field sites within the Upazila

Location and working condition: UpazilaLevel of Patuakhali District, with 80% travel in upazila area.

Reporting: Executive Director, District Coordinator and Award Manager ( Donor Part)

Duration: Duration of the contract will be up to June 30, 2026 ( renewable subject to donor funding)

About the Organization:

PDO (Peace & Development Organization) is a local Non-Government Organization (NGO) based in 610, Town Kalikapur, Baro Chowrasta, Patuakhali-8600. It was established in January, 1976 with the initiation of a group of educated likeminded social workers with an aim to promote the socio-economic and cultural status of the rural poor and vulnerable people emphasizing the women and children though concretization, capacity building, institution building, capital formation, and imparting felt-need based problem solving. PDO is working at education, health, environment, agriculture and various consultancy sectors. For details: pdobd.org.

Summary of the position:

Upazila Coordinator- is responsible for improving MNCH-N outcomes by strengthening the existing Health System. The Upazila Coordinator will work closely with the Upazila level and union level managers/ providers of MOH&FW to strengthen the health service delivery, service utilization, service continuity during outbreaks and emergencies, community referral, and data-driven decision making for that Upazila. The Upazila Coordinator will ensure the timely implementation of the approved work plan, ensure quality of services, and monitor progress by supporting the MOH&FW health workers and managers. S/he will also document program lessons and prepare program progress reports as per the monitoring and reporting plan laid out for the project. The position will be based in a targeted Upazila. S/He will spend at least 80% of time supporting field implementation at Upazila and Union level. The Upazila Coordinator will also mobilize support to the formal and informal private sector and non-governmental organizations to support integrated MNCH-N services.

Responsibilities:

Program Implementation

• Work with the union and upazila level facilities of DGHS and DGFP, Union Parishad and other relevant departments and stakeholders to implement PROJECT activities

• Work closely with MOH&FW health workers and managers to ensure Management and implementation of field-level RHIS activities

• Provide monitoring and supervision support to GOB health workers

• Ensure progress of activities

• Regular reporting

Training, capacity building and events management

• Identify training needs for on-the-job and refresher trainings and arrange such trainings for MNCH-N

• Facilitate management and follow-up of capacity building and training events

Coordination

• Facilitate multi-sectoral coordination at Upazila level (with key relevant sectors)

• Participate in the Monthly coordination meeting at Upazila and ensure participation at the union parishad meeting

• Coordinate with management for the timely implementation of activities.

• Coordinate with stakeholders for smooth operations

• Document lessons learned and best practices, and provide feedback and dissemination in relevant coordination and review meetings

System Strengthening

• Ensure that quality data is generated and uploaded at all levels

• Ensure troubleshooting of the system takes place.

• Organizing training for GO, NGO staff, and service providers working at the community level as well as the facility level

• On-the-job training and supportive supervision for the supervisor, and ensure coaching and motivation through supervisory visits and feedback.

• Supply of guidelines, tools, and roll out the activities at the community and facility level.

• Facilitate that all field findings are recorded, feedback prepared and shared accordingly, and ensure the execution of feedback/action items during follow-up visits.

• Facilitation of appropriate recording and documentation of activities performed by health workers or providers at all level.

• Cultivate and find out gaps and develop a feasible mechanism for improvement, and introduce it into the system related to recording and reporting, and the MIS system.

Monitoring

• Monitor the activities and ensure smooth operations

• Strengthen the capacity of supervisors and mentor workers and organize joint visits.

• Monitor the planned activity of the implementing partners.

Representation, Communication & Reporting

• Coordinate development of team action plans/ Work plan.

• Attend meetings of GoB (Health & FP).

• Arrange visits for internal and external visitors.

• Prepare Programmatic reports and ensure their timely onward transmission.

• Advocacy with local stakeholders.

• Ensure the MIS report and documentation are supported by a valid source.

Administration and Finance:

• Ensure the logistic support by communicating through proper channel.

• Ensure that all expenditure incurred in accordance with budget line and budget limit.

Others Activities

• Conduct / perform any other responsibility when asked for the interest of the Program.

• Emergency official notification/clients management

• As per organization policy and donor allocation