Sr. Executive/Asst. Manager, Commercial

Job Description

Title: Sr. Executive/Asst. Manager, Commercial

Company Name: Betopia Group

Vacancy: 01

Age: At least 27 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 2 to 5 years

• Bachelor of Science (BSc) in Electrical & Electronic Engineering

• 2 to 5 years

• Age At least 27 years

• Education: BSc in EEE and equivalent.

• Experience: 2-5 years in tendering/procurement; experience with e-GP portal preferred.

• Strong knowledge of government procurement rules and e-GP operations.

• Excellent documentation, communication, and organizational skills.

• Computer literacy (MS Office, e-GP portal, PDF tools).Ability to work under pressure and meet strict deadlines.

• Strong attention to detail and compliance orientation.

1. Tender Management

• Search, monitor, and collect government and private tender opportunities through e-GP and other portals.

• Review tender notices, eligibility criteria, and prepare tender summaries for management decision-making.

• Ensure proper documentation, formatting, and compliance as per tender requirements.

2. Documentation & Submission

• Prepare, compile, and upload tender documents (both technical & financial) on the e-GP system within deadlines.

• Maintain an up-to-date database of tender documents, certificates, company profiles, and related materials.

• Coordinate with accounts, legal, and technical teams to obtain required documents (e.g., VAT, TAX, Bank Solvency, Audit reports, Certificates).

3. Compliance & Communication

• Ensure compliance with tender instructions, government procurement rules, and organizational policies.

• Communicate with tender authorities, banks, and stakeholders regarding tender clarifications, amendments, and bid securities.

• Maintain professional correspondence with authorities on tender-related queries.

4. Record Keeping & Reporting

• Keep systematic records of submitted tenders, results, and ongoing projects.

• Prepare weekly/monthly reports on tender activities, outcomes, and upcoming opportunities.

5. Financial & Technical Coordination

• Liaise with finance departments for bid security, pay orders, performance guarantees, and other financial instruments.

• Work with technical teams to ensure accuracy of specifications, BOQs, and compliance with requirements.

6. Technical Coordination

• Work with suppliers/manufacturers to obtain updated machinery

  specifications, catalogues, and authorization letters.

• Ensure all technical documents match tender requirements (e.g., BOQ, performance standards, warranty).

• Maintain a database of machinery specifications and certifications for quick access.