Senior Executive - Administration

Job Description

Title: Senior Executive - Administration

Company Name: Friendship

Vacancy: 1

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor/Honors

• Bachelor/Graduate or related field

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

Skill and Competencies

• 3 – 5 years of experience in administration
• Experience in NGO is preferable.
• Excellent computer skills
• Strong interpersonal skills
• Self-driven to work under pressure (pro-active attitude).

 Responsible for:

• Oversee office operations, facilities, and supplies.
• Manage vendors, service providers, and contracts.
• Support management with correspondence, reports, and documentation.
• Organize meetings, events, and travel arrangements.
• Ensure compliance with company policies and administrative procedures.
• Maintain proper record-keeping and filing systems.

Activities:

1.   Office & Facility Management

• Ensure efficient operation and maintenance of office premises, utilities, equipment, and supplies.
• Supervise housekeeping, security, transportation, and other support services.
• Maintain office assets and oversee repair/replacement needs.

2. Administrative Support

• Provide administrative support to organization.
• Organize meetings, workshops, and official events.

3. Goods (medicines & other materials) Management

• Maintain vendor relationships and ensure timely receive & delivery of goods and services.
• Monitor expenses and ensure cost-effective solutions.

4. Compliance & Record Keeping

• Ensure compliance with organizational policies, health & safety regulations.
• Maintain updated records of contracts, licenses, and administrative documents.
• Prepare reports and presentations as required.

5. Various office management tasks:

• Perform efficiently for different problem-solving activity in accordance with supervisor’s instruction. Assist with office repair and maintenance work as needed.

6. Others

• To carry out any other function/administrative tasks as delegated by the Supervisor or Management.