Senior Accounts & Admin Officer

Job Description

Title: Senior Accounts & Admin Officer

Company Name: Participatory Research Action Network- PRAAN

Vacancy: 1

Age: 25 to 42 years

Job Location: Noakhali (Noakhali Sadar)

Salary: Tk. 44000 - 46890 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO,Development Agency

Published: 2025-07-10

Application Deadline: 2025-07-19

Education:

• Master of Commerce (MCom) in Accounting

• Professional Certification: CA (CC) will get priority.

Requirements:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO,Development Agency

Skills Required: Accounting Software,administration and procurement,Bookkeeping,Communication in English,Financial Reporting,Having CACC from reputed CA Firm,Inventory management,Leadership and Good Communication skill.,Microsoft Office Suite,VAT and Tax

Additional Requirements:

• Age 25 to 42 years

The applicant must have commitment to equity, diversity, gender, child safety, and staff health and wellbeing principles.

Responsibilities & Context:

Role Purpose :     

PRAAN is hiring a Senior Accounts & Admin Officer to oversee and manage activities within the accounting and administration departments. This mid-level position involves supervising general accounting activities, conducting financial analyses, maintaining partnerships, and ensuring effective internal controls and statutory compliance in all accounting and administrative initiatives. Reporting directly to the Chief Executive, the officer will be responsible for the organization’s day-to-day accounting, reporting, and administrative functions.

Website: https://praan.org.bd/

Official Facebook Page: https://www.facebook.com/praanbd.org

Scope of the Role:   

1.    Financial Management:

• Ensure accurate budget allocation and adherence to the chart of accounts to maintain financial integrity and accountability.

• Preparation, maintenance, and updating of books of accounts, including vouchers, cash book, bank book, and ledgers to ensure accurate financial tracking.

• Generate monthly, quarterly, semi-annual, and annual financial reports such as income and expenditure reports, balance sheets, bank reconciliation statements, and cash flow statements to provide a clear financial overview.

• Prepare additional financial reports as requested by donors, ensuring transparency and compliance with donor requirements.

• Maintain records and documents to facilitate audits, conduct internal audits, and support external audits to ensure financial accuracy and compliance.

• Manage and report on cash transfer activities to ensure proper handling and documentation of funds.

• Prepare cash calls and budget variance reports, submitting them to the appropriate authority for review and approval.

• Manage and troubleshoot accounting software issues to ensure seamless financial operations.

• Arrange timely payments to vendors, ensuring accuracy and adherence to financial policies. 

2.    Administrative Support:

• Oversee office management tasks, including administrative support, record keeping, communication, event coordination, and compliance to ensure smooth operations.

• Assist with various HR functions to enhance the organization’s overall HR effectiveness, including recruitment, employee records management, and benefits administration.

• Ensure compliance with PRAAN and donor financial guidelines, as well as government regulations to maintain legal and regulatory adherence.

• Enlist vendors, prepare relevant contracts, supervise and verify financial documents such as vouchers and expenditure procedures, ensuring quality and compliance.

• Follow standard procurement policies for purchases, ensuring cost-effectiveness and compliance with procurement guidelines.

• Maintain administrative control records, including commitments and expenditures, to ensure accurate documentation and tracking.

• Initiate and process administrative actions related to travel arrangements, payments, procurements, and delivery of equipment and supplies to support organizational operations.

• Set up, classify, and maintain appropriate office files to ensure efficient document management and retrieval.

• Ensure proper supply of materials, manage office premises, vehicles, and inventories to support operational needs.

3.    Capacity Building and Compliance:

• Support capacity building within the finance and administration teams through training and development initiatives to enhance skills and knowledge.

• Identify areas for process improvement within the finance and administration functions and implement changes to enhance efficiency and effectiveness.

4.    Stakeholder Management:

• Collaborate with internal departments to ensure coordinated efforts and effective communication for financial and administrative matters.

• Maintain effective communication with external stakeholders, including donors, vendors, and auditors, to ensure transparency and accountability.

• Support partnership management efforts by providing financial and administrative insights to strengthen relationships and ensure mutual benefits. 

5.    Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling PRAAN values.

• Ensure PRAAN’s resources are managed with the highest level of quality stewardship, including implementing and monitoring finance and administration systems and procedures as they apply to the field office and developing a system of checks and balances to ensure timely, appropriate finance and administration procedures.

6.     Other tasks:

• Develop ToR/ MoU as per need of the project activities.

• Promote knowledge sharing and learning culture in the Office.

• Any other tasks assigned by supervisor.

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Job Other Benifits:

• T/A,Mobile bill,Provident fund
• Salary Review: Yearly
• Festival Bonus: 2

Other admissible benefits as per organizational policy.

Employment Status: Full Time

Job Work Place: Work at office

Company Information:

Gender: Male and Female can apply

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Category: Accounting/Finance