Regional Coordinator

Job Description

Title: Regional Coordinator

Company Name: Friendship

Vacancy: 1

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• At least 5 years

• Masters degree in any discipline

• At least 5 years

• At least 5 years working experience in development field, preference will be given who have at least 3 years managerial position.
• Have the experience to organize workshops, seminars. Capacity development training on AIGA, leadership, service delivery etc.
• English and Bangla report writing.

Responsible for:

• Security Assessment
• Crisis Management
• Emergency Support
• Administrative Support & HR Management
• Coordination with GoB and other stakeholders
• Financial matters

Activities: 

Major responsibilities under 'Field Operation'

• Manage Pre-project Set Up with respective project personnel.
• Visit proposed area and conduct visual survey to understand state of the community.
• Communicate with community leaders and local government officials and collect area information.
• Supply Procurement and Land Purchase/ Rental.
• Assist with searching and identifying property suitable for project office.

Security Assessment:

• Conduct assessments of security needs of working areas including natural threats, staff safety, local law and order.
• Visit field to monitor and supervise security and safety procedures of organization’s asset and personnel.
• Perform firefighting training in general.
• Keep all passengers cognizant of the usage of lifejackets for the duration of any journey over water.

Crisis Management:

• Investigate issues by visiting the field or over the phone.
• Notify in writing or in meeting the relevant department heads and immediate supervisor.
• Take necessary steps to resolve the issue and instruct the project staff.
• Update senior management and program head about issue and plan for long term solution if needed.

Emergency Support:

• Receive notification of natural and manmade disasters (including fires) in Friendship working areas.
• Inform senior management and program head of immediate action plan and assemble emergency team.
• Obtain necessary cash, equipment, transport, supplies.
• Prepare narrative and expense report on emergency support provided and submits to immediate supervisor.
• Return unused cash, equipment and supplies to appropriate department
• Arrange weekly short meeting with all the PMs to review their weekly plan
• Review monthly boat requests from project managers and submit them to Senior Management for approval.
• Arrange and lead all staff quarterly meetings. Attend quarterly meetings at HO.
• Coordinate the donors’ visit with all the respective projects
• Guide and assist the local Assistant MIS officers in recording and presenting information
• Select date and location of meeting to notify community of project temporary closing or permanent closing
• Invite community leaders, beneficiaries, local GOB and elected officials, other NGOs
• Assist with conducting meeting and ask for feedback on the project and explain future project plans
• Keeping meeting minutes record and sign by Friendship attendees.
• Assist with internal coordination of staff transfer to new project or staff separation.

Major responsibilities under 'Administration'

• Ensure the management and efficient utilization of Friendship’s assets and properties, including movement updates, in accordance with policy guidelines.
• To monitor Inventory of stores and stocks and report quarterly by the project manager
• Organize and conduct internal and external co-ordination.
• Provide admin support to EFH & LFH as and when called for.
• Provide admin support and monitor transport management, i.e. Motor cycle usage, Boats and vehicle.
• Ensure all practical arrangements are made for conferences, workshops, meetings and visits in country.
• Ensure all M. Vehicles are maintained as per Friendship M.V. Policy. Report to Head Office on monthly basis

Major responsibilities under 'HR Management'

• Maintain leave and attendees register.
• Maintain movement register.
• Grievance handle and manage any grievance come to notice.

Major responsibilities under 'Coordination with GoB and other stakeholders'

• Maintain good coordination with the GoB counterparts.
• Attend GoB meeting where and when appropriate.
• Collect FD- from HO and send to respective Govt.
• Jointly with project manager organized field visit of GoB Counterparts and report to immediate supervisor.

Financial matters:

• Responsible for preparing yearly budget covering admin, common expenditure and Contingencies for district office
• Should have involvement in preparation of monthly fund requisition by PMs and others.
• Review the expenditure, check bill/voucher and signed accordingly
• Ensure transparent procurement at district level following office procedure; guide the assistant Manager-Purchase.