Regional Accounts and Administrative Assistant

Job Description

Title: Regional Accounts and Administrative Assistant

Company Name: USAID Ecosystems/Protibesh Activity

Vacancy: Not specific

Job Location: Khulna, Moulvibazar (Sreemangal)

Employment Status: Full-time

Educational Requirements:
∎ The Account and Administrative Assistant shall have degree in business administration, accounting, management, or related field.

Experience Requirements:
∎ At least 3 year(s)

Job Responsibilities:
∎ Specific Tasks/Responsibilities:
∎ The Accounts and Administrative Assistant will work under the supervision of the Field Director and fulfill the duties listed below:
∎ Accounts:
∎ Review payments to ensure that all supporting documentation and approvals are accurate
∎ Review copies of all receipts for all expenses
∎ Facilitate provision of information and documentation during audits
∎ Review expense reports and travel advance requests, receive settlements, and make appropriate adjustments as necessary
∎ Enters transactions and provides a first review of all accounting transactions entered in the accounting software (Abacus).
∎ Oversee bank reconciliation process as a second reviewer
∎ Work closely with the Dhaka finance team, receive guidance (as required) in recommending vendors payments.
∎ Ensure all required SAM Checks and Visual Compliances are done for all vendors.
∎ Review of the petty cash maintenance (if opened), their periodic reconciliation, preparing vouchers for fund replenishment and keeping records.
∎ Arrange for payment of tax withheld from the vendors to the designated GOB bank.
∎ Assist in preparing monthly regional office invoices for submission to the Chemonics' finance department in Dhaka.
∎ Administration:
∎ Provides administrative support and ensures the smooth and efficient operation of the regional office.
∎ Receive guidance from the Field Director in setting up the regional office in Khulna and provide logistical supports for proper functioning of the office.
∎ Work closely with the procurement specialist on procurement related matters to be compliant with the Chemonics' prescribed policies.
∎ Maintain the NXP inventory tracker in accordance with USAID policies and procedures, update inventory of the properties in the regional office and provides copy to the procurement specialist.
∎ Supervise tasks of the Office Aide.
∎ Provide logistics support for field trips by office personnel, arrange for tickets or vehicles as needed.
∎ Assist in overall maintenance works of office equipment, building, furnishings, arrange for bids and provide recommendations for repair.
∎ Conduct periodic inventory of expendable supplies, update and maintain inventory records in file.
∎ Provide assistance and logistics for in-house/outside seminar/training/workshops including purchase of required stationeries, venue booking, transportation, etc.
∎ Any other tasks as assigned by the supervisor.

Additional Requirements:
∎ Minimum 3 years' experience in accounting, preferably including in donor-funded programs, good communications skills, strong ability in computer operations. Qualified female candidates are strongly encouraged to apply.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 29 May 2022

Company Information:
∎ 19 May 2022
∎ USAID Ecosystems/Protibesh Activity

Category: NGO/Development

: Please send an email with your CV and cover letter attached and "Regional Accounts and Administrative Assistant" in the subject line to [email protected] no later than close of business May 29, 2022. Applications will be reviewed on a rolling basis. No telephone enquiries, please. Only finalists will be contacted.

Source: bdjobs.com

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