Receptionist
Job Description
Title: Receptionist
Company Name: International Organization for Migration (IOM)
Vacancy: --
Location: Dhaka
Minimum Salary: Negotiable
Published: 15 Feb 2024
Education:
∎ Bachelor’s degree in Business Administration or related field with one year of relevant professional experience;
Requirements:
Additional Requirements:
∎ Completed secondary education with three years of relevant working experience;
∎ Familiarity with generally accepted policy and procedures;
∎ Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
∎ Attention to detail, ability to organize paperwork in a methodical way;
∎ Discreet, details and clients-oriented, patient and willingness to learn new things; and,
∎ Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage;
∎ Communication and Interpersonal skills;
∎ Multitasking and Prioritizing;
∎ Professional Phone etiquette;
∎ Ability to work under pressure;
∎ Customer Management Services;
∎ Fluency in English and Bangla is required (oral and written);
Responsibilities & Context:
∎ Greet visitors and provide a positive image of IOM and hospitality for visitors, meetings/conferences participants and suppliers.
∎ Maintain a visitor’s log and ensure they are provided with security access to the building and offices if required.
∎ Answer the telephone, screen, refers calls, and take messages, as appropriate, promptly, accurately, professionally and courteously.
∎ Receives, directs, and tracks all incoming/outgoing correspondence (emails, courier packages, faxes, etc.) adhering to established procedures in the mission and maintain the documentation including the emergency contract list and staffs related info.
∎ Provide logistical assistance to meetings, conferences, events, and workshops including invitations, travel/transport, hotel bookings & Hospitability Management, meeting materials and equipment.
∎ Coordinate with Internal and external Stakeholders including all sub-offices for day-to-day operations and hospitality Management services including logistics support for local and international guests.
∎ Follow the internal office security procedures for visitors; Maintain effective information flow among the staff.
∎ Schedule office vehicle movement and maintain the roaster of driver and support staff along with reviewing vehicle log sheet.
∎ Support the coordination of Fleet and transportation services of IOM Dhaka including IOM vehicles and hired vehicles and prepare the monthly fleet operation report.
∎ Raise the PR for Resource Management unit in regular basis and Tender schedule distribution and assist the quotation drop by vendors and also prepared request for payment through online as needed.
∎ Perform any other duties assigned by the supervisor.
∎ Reference Code: SVN-05/2024/S-BD1
∎ Position Title: Receptionist
∎ Duty Station: Dhaka, Bangladesh
∎ Estimated Starting Date: As soon as possible
∎ Classification: G-3 (UN Salary Scale)
∎ Type of Appointment: Special Short Term
∎ Unit: Resources Management Unit
∎ General Functions:
∎ Under the overall supervision of the National Procurement and Logistic Officer and direct supervision of the Resource Management Officer in Bangladesh, the successful candidate will be responsible and accountable for providing support to on-going Front Desk Management and administrative support to the mission. In particular he/she will have the following duties and responsibilities:
∎ Responsibilities and Accountabilities:
Employment Status: Contractual
Job Location: Dhaka
Apply URL::
Apply Procedure:
Company Information:
∎ International Organization for Migration (IOM)
∎ House 13/A, Road 136, Gulshan-1, Dhaka 1212, Bangladesh
∎ Inter-Governmental Agency and Specialized Agency to the United Nations
Address::
∎ House 13/A, Road 136, Gulshan-1, Dhaka 1212, Bangladesh
∎ Inter-Governmental Agency and Specialized Agency to the United Nations
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 29 Feb 2024
Category: Receptionist/PS
Deadline Expired on 29th Feb 2024
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