Purchase Executive

Job Description

Title: Purchase Executive

Company Name: Renaissance Dhaka Gulshan Hotel RDGH

Vacancy: 01

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): Hotel

• Bachelor of Business Administration (BBA) in Finance

• At least 2 years
• The applicants should have experience in the following business area(s): Hotel

General Procurement

 Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary.

 Lock and unlock secure merchandise storage areas.

 Reconcile shipping invoices and receiving reports to ensure count accuracy.

 Order packaging, raw materials, and supplies as needed.

 Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports.

 Verify and track received inventory and complete inventory reports and logs.

 Oversee return process by verifying counts, shipping addresses, labels, etc.

 Check in merchandise, report bad pallets, print and place slot labels, and check current inventory levels.

 Conduct inventory audits to determine inventory levels and needs.

 Notify manager/supervisor of low stock levels in a timely manner.

 Receive and stage merchandise by department, mark appropriately for placement in facility, and deliver merchandise to appropriate department.

 Troubleshoot vendor delivery issues.

Finance

 Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.

 Calculate figures for food inventories, orders, and costs.

General Food - Stocking/Receiving

 Maintain up-to-date knowledge of company safety programs within assigned area of responsibility (e.g., food, retail), as well as all local, state, and federal regulations.

 Monitor PAR levels for all food items to ensure proper levels.

 Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots.

 Refuse acceptance of damaged, unacceptable, or incorrect items, track refusal of items, and communicate to appropriate management.

 Check weights of all items as compared to order and billing.

 Complete and maintain required departmental paperwork, such as throwaway record sheets, invoices, and assignment notices.

 Adhere to food safety and handling policies and procedures, such as First In-First Out (FIFO) and Cold Chain compliance, across all food-related departments or areas.

 Identify and remove merchandise that is outdated, distressed, or unacceptable in appearance to ensure quality and freshness.

 Complete and maintain up-to-date logs for food products.

 Receive deliveries, store perishables properly, and rotate stock.

 Maintain the sanitation standards of the food storeroom and walk-ins.

Office - Stocking/Receiving

 Organize and maintain filing systems.

 Print, organize, and separate various necessary documents, summarize relevant information, and distribute information to appropriate employees.

Guest Relations

 Assist other employees to ensure proper coverage and prompt guest service.

Communication

 Talk with and listen to other employees to effectively exchange information.

 Provide assistance to coworkers, ensuring they understand their tasks.

 Speak to guests and co-workers using clear, appropriate and professional language.

 Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.

 Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.

Assists Management

 Coordinate tasks and work with other departments to ensure that the department runs efficiently.

 Ensure employee compliance with company standards and policies and external regulations (e.g., safety, OSHA, department-specific procedures such as food standards).

 Ensure that hourly employees are trained on company core values, job roles, responsibilities, and technical and service aspects of the job.

 Serve as a departmental role model or mentor by working alongside employees to perform technical or functional job duties.

 Assist management to ensure that hourly employees have the necessary resources to effectively perform their jobs (e.g., supplies, equipment, and inventory).

 Assign and ensure work tasks are completed on time and that they meet appropriate quality standards.

 Assist management in establishing and communicating goals, performance expectations, timetables and deadlines for shift or departmental operations to hourly employees and ensure that they are understood.

 Collaborate with management to develop and carry-out ideas and procedures and set goals to continuously improve department performance around guest and employee satisfaction scores.

 Listen to hourly employees' suggestions for improving how work is done and how guests are served, gaining management support as needed to act upon suggestions.

• Insurance
• Lunch Facilities: Full Subsidize
• Salary Review: Yearly
• Festival Bonus: 2

• Attractive Service Charge benefit

• Compensatory Duty Meal

• Bereavement Leave & Others as per Law

• Group Insurance Coverage

• Uniform & Complimentary Laundry Facility

• Extensive Take Care Activities

• Engaging Work Environment

• In-house Doctor Support

• Comprehensive Learning & Development Program

• Career Advancement