PS to Vice Chancellor

Job Description

Title: PS to Vice Chancellor

Company Name: Uttara University

Vacancy: --

Location: Dhaka (Uttara West)

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):University

Published: 7 Mar 2025

Requirements:

Additional Requirements:
∎ Education Requirement: A good Masters Degree or graduation in English with good command over English and Bengali and good communication skills. Good knowledge of computer, email and internet etc.
∎ Experience Requirements At least 5 (five) years of experience as PS/APS in any organization will be preferable.

Responsibilities & Context:
∎ Job Responsibilities:
∎ • Handling all secretarial and coordinating activities of Hon'ble Vice Chancellor.
∎ • Ensure completion of all daily operational functions of Hon'ble Vice Chancellor smoothly and efficiently.
∎ • Prioritize and monitor incoming mails, e-mails, phone calls etc. and follow up outstanding action.
∎ • Provide secretarial and related support to VC during various events of the university e.g. Convocation, Conference, Seminar, Workshop, Symposium etc.
∎ • Maintain database on different information, reports, and addresses, contact nos. etc.
∎ • Maintain all kinds of correspondence of respected VC
∎ • Maintain appointment schedule of the VC.
∎ • Prepare and send different official letters both in English and Bengali to different offices/UGC/Ministry/ overseas organizations/universities/personnel as per instruction through e-mail/by post.
∎ • Preparation and distribution of meeting agenda, minutes and schedule meetings & events (internal & external).
∎ • Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis.
∎ • Make various reports on behalf of the VC
∎ • Follow-up actions on pending important issues.
∎ • Co-operate VC to communicate with various higher official persons in and outside the country.
∎ • Travel planning and booking accommodation as and when required.
∎ • Coordinate with management team & other departments as per requirement.
∎ • Liaison with different clients, offices and persons on behalf of the VC within and outside the university.
∎ • Any other task assigned by the Vice Chancellor.

Skills & Expertise:

Compensation & Other Benefits:
∎ Salary and benefit: Attractive remuneration package will be offered to the deserving candidate.

Employment Status: Full Time

Job Location: Dhaka (Uttara West)

Read Before Apply:

Special instructions:

1) Candidates must download the job application form following the link:https://uttarauniversity.edu.bd/ >> Career >> Job Application Form >> “Job Application Form for Administrative Position” and submit it (printed or soft copy) along with the CV, academic and other documents as a part of the application process. Please note that no application will be considered without this “Application Form”.     

2) In case of sending hard copy applications, candidates are requested to mention the name of the position applied for on top-right corner of the envelope.

3) In case of email, applicants are instructed to mention applicant’s name and the position applied for in email subject line.

Apply Procedure:

Hard Copy:
∎ How to apply?
∎ Option 01 (Hard copy):
∎ Applicants are requested to apply with a cover letter along with a complete CV, a recent passport size photograph and copies of all academic certificates and transcripts, copy of NID and two recommendation letters from the teacher/supervisor by 23 March 2025 to Registrar, Uttara University, Holding no. 77, Turag (Mirpur Beribandh Road), Uttara, Dhaka-1711.
∎ Option 02 (e-mail):
∎ Applicants are requested to send a complete CV along with a cover letter, one copy of passport size photograph and copies of academic certificates & transcripts, copy of NID and two recommendation letters from the teacher/supervisor (all in one pdf file; zip files will not be acceptable) by 23 March 2025 to [email protected] and one c.c. is to be sent to [email protected]; [email protected];

Company Information:
∎ Uttara University
∎ Holding-77, Mirpur Beribandh Road, Sector: 16, Turag, Uttara, Dhaka, Bangladesh
∎ https://uttarauniversity.edu.bd/
∎ Educational non-profit organization

Address::
∎ Holding-77, Mirpur Beribandh Road, Sector: 16, Turag, Uttara, Dhaka, Bangladesh
∎ https://uttarauniversity.edu.bd/
∎ Educational non-profit organization

Application Deadline: 23 Mar 2025

Category: Receptionist/PS