PS to Director (Admin)

Job Description

Title: PS to Director (Admin)

Company Name: Ashiyan Medical College Hospital, Dhaka

Vacancy: 02

Age: 20 to 30 years

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• 2 to 5 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), College, Development Agency, Hospital, Food (Packaged)/Beverage, Group of Companies, Clinic
• Freshers are also encouraged to apply.

• Bachelor of Business Administration (BBA)
• Master of Business Administration (MBA)

• 2 to 5 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), College, Development Agency, Hospital, Food (Packaged)/Beverage, Group of Companies, Clinic
• Freshers are also encouraged to apply.

• Age 20 to 30 years
• Only Female

Key Responsibilities

• Manage and maintain the Director's daily schedule, appointments, meetings, and travel arrangements.

• Screen, prioritize, and handle incoming calls, emails, letters, and other correspondence on behalf of the Director.

• Prepare meeting agendas, minutes of meetings (MOM), reports, presentations, and official documents.

• Coordinate with different departments to ensure timely implementation of the Director's instructions and decisions.

• Draft, review, and maintain confidential correspondence, office orders, circulars, and administrative documents.

• Organize and maintain physical and electronic filing systems, ensuring proper record keeping and document control.

• Follow up on pending tasks, projects, and action items assigned by the Director.

• Arrange and coordinate internal and external meetings, conferences, workshops, and official events.

• Maintain confidentiality of sensitive organizational information and executive communications.

• Prepare summaries, analytical reports, and presentations for management review.

• Liaise with government offices, regulatory authorities, vendors, consultants, and external stakeholders when required.

• Monitor office administration activities and report significant issues to the Director.

• Handle visitors, guests, and official delegations visiting the Director's office.

• Assist in policy implementation, compliance monitoring, and administrative process improvement initiatives.

• Coordinate travel bookings, accommodation, transport, and logistics for official visits.

• Maintain inventory and administrative records related to the Director's office.

• Perform any other duties assigned by the Director (Admin) from time to time.

Required Skills

• Strong communication skills in English and Bengali.

• Excellent drafting and report-writing ability.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management skills.

• Ability to handle confidential information with discretion.

• Meeting coordination and documentation skills.

• Professional interpersonal and stakeholder management skills.