Project Officer - Reporting and Monitoring

Job Description

Title: Project Officer - Reporting and Monitoring

Company Name: Uttaran

Vacancy: 1

Age: Na

Job Location: Bagerhat (Sarankhola), Cox`s Bazar (Teknaf, Ukhia), Khulna (Koyra), Pirojpur (Zianagar), Satkhira (Assasuni)

Salary: Tk. 61565 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Master of Development Studies (MDS)

• Master’s in URP, Disaster Management, Development Studies, Environmental Science or Geography / Geology and other relevant subject

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Both males and females are allowed to apply. Women candidates are highly encouraged

• At least 5 years of experience in monitoring, evaluation, research, or data management in development programmes.

• Experience working in climate change, Climate Smart Agriculture (CSA), DRR, WASH, Climate migration, or resilience programmes will be an advantage.

• Experience with donor-funded projects and reporting systems is preferred.

Job Location: Koyra (Khulna), Assasuni (Satkhira), Sharankhola (Bagerhat), Zianagar (Pirojpur), Teknaf and Ukhia Rohingya Camps (Cox’s Bazar)

Job Context

• Uttaran is an NGO working in Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged community people. Uttaran is a people-centered organization using a rights-based approach to alleviate poverty, diversify livelihood opportunities and empower poor communities of Bangladesh.

• Uttaran invites applications for the vacant position titled- Project Officer-Reporting and Monitoring for the "The Protocols and Trigger‑based Institutional Systems for Timely Humanitarian & Anticipatory Action (PROTISTHAA)" Project

• Reports to: Head of MEAL & Director

Key Responsibilities:

The Project Officer - Reporting & Monitoring will work closely with program teams to ensure effective monitoring, data quality, and reporting of project activities, with a strong focus on tracking anticipatory action systems, early warning dissemination, and trigger-based response mechanisms, while generating evidence and learning for adaptive decision-making.

MEAL System Strengthening and Implementation

• Support the design and implementation of the MEAL framework, tools, and systems in line with project requirements.

• Develop and maintain indicator tracking tools, data collection formats, and reporting templates.

• Ensure proper integration of MEAL systems across all project components and partners.

• Support field teams in understanding and applying MEAL tools, indicators, and reporting requirements.

• Assist in aligning MEAL systems with donor requirements and organizational standards.

Monitoring and Data Collection

• Coordinate regular data collection, monitoring visits, and field verification across project locations.

• Ensure accurate tracking of outputs, outcomes, and key performance indicators.

• Support baseline, midline, endline, and periodic assessments.

• Monitor progress of activities including training, campaigns, infrastructure, service delivery, and community engagement.

• Maintain updated records of beneficiaries, services, and interventions.

Data Quality Assurance and Management

• Ensure data quality, consistency, and accuracy through verification, validation, and cross-checking processes.

• Conduct routine data quality assessments (DQA) and spot checks.

• Support development and management of digital databases and data management systems.

• Ensure proper documentation and storage of Means of Verification (MoV).

• Address data gaps and support corrective actions where needed.

Evaluation and Assessment

• Support planning and implementation of project evaluations including PDM, outcome assessments, and impact assessments.

• Assist in designing assessment tools, methodologies, and data collection processes.

• Analyze evaluation findings and support preparation of evaluation reports.

• Facilitate external evaluations, studies, and consultancies when required.

Accountability and Feedback Mechanism

• Establish and maintain community feedback and complaint response mechanisms (CRM).

• Ensure beneficiary feedback is collected, documented, and addressed in a timely manner.

• Promote transparency and accountability in project implementation.

• Support integration of community feedback into programme improvement.

Learning, Documentation and Reporting

• Analyze data to generate insights, learning, and evidence for decision-making.

• Support preparation of monthly, quarterly, and annual reports.

• Contribute to development of learning briefs, case studies, and knowledge products in coordination with KM team.

• Facilitate learning and reflection sessions with project teams and stakeholders.

• Ensure proper documentation of best practices, lessons learned, and success stories.

Capacity Building and Support

• Provide training and orientation to staff and partners on MEAL tools, systems, and processes.

• Support partners and field teams in data collection, reporting, and use of digital tools.

• Build capacity of project staff on data quality, analysis, and reporting standards.

Competencies

• Strong skills in data collection, analysis, and interpretation.

• Experience in developing and using MEAL tools and databases.

• Proficiency in MS Excel and data management systems (knowledge of digital tools is an advantage).

• Strong analytical and reporting skills.

• Ability to ensure data accuracy and quality control.

• Good communication skills in Bangla and English.

• Salary: 61,565/- BDT with all benefit

• Compensation & other benefits: As per Uttaran’s Policy and Project Design.