Private Secretary of Managing Director

Job Description

Title: Private Secretary of Managing Director

Company Name: Way Housing PVT Limited

Vacancy: 1

Age: 27 to 35 years

Job Location: Dhaka (Dhanmondi)

Salary: Tk. 25000 - 35000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): Agro based firms (incl. Agro Processing/Seed/GM), Real Estate, Developer

• Master of Business Administration (MBA) in Human Resource Management
• Master of Commerce (MCom)

• 3 to 5 years
• The applicants should have experience in the following business area(s): Agro based firms (incl. Agro Processing/Seed/GM), Real Estate, Developer

• Age 27 to 35 years

Education: BBA and MBA (Major in HR, Management, or English from a reputable university is preferred).

Experience: 3 to 5 years of professional experience as a Personal Secretary, Executive Assistant, or in a senior administrative role

Experience within the real estate or housing sector will be highly valued.Technical Skills: High proficiency in MS Office (Word, Excel, PowerPoint) and expert-level professional email etiquette.

Language Skills: Strong command of verbal and written communication in both English and Bengali.

Interpersonal Attributes: Highly organized, smart, proactive, well-groomed, and capable of maintaining absolute confidentiality with critical executive operations.

Job Summary

The Personal Secretary will act as the primary point of contact and administrative liaison for the Managing Director. This role requires maintaining a high level of confidentiality, exceptional communication skills, and the ability to manage complex schedules and operational tasks in a fast-paced corporate environment.

Key Responsibilities

• Calendar & Schedule Management: Organize, coordinate, and maintain the MD’s daily calendar, appointments, corporate meetings, and event schedules.

• Correspondence & Communication: Manage incoming and outgoing emails, phone calls, and formal official letters. Draft professional memos, letters, and reports on behalf of the MD.

• Liaison Role: Act as an effective bridge for communication between the Managing Director’s office and internal departments (such as HR & Admin, Sales, and Accounts), as well as external stakeholders, clients, and landowners.

• Meeting Coordination: Prepare meeting agendas, compile necessary background documents, take comprehensive minutes of meetings, and follow up on action items.

• Documentation & Record-Keeping: Maintain an organized, highly confidential, and secure physical and digital filing system for all executive records and board-level documents.

• Travel Arrangements: Coordinate travel itineraries, hotel bookings, transport arrangements, and expense tracking for official tours.

Job Requirements & Qualifications

• Education: BBA and MBA (Major in HR, Management, or English from a reputable university is preferred).

• Experience: 3 to 5 years of professional experience as a Personal Secretary, Executive Assistant, or in a senior administrative role. Experience within the real estate or housing sector will be highly valued.

• Technical Skills: High proficiency in MS Office (Word, Excel, PowerPoint) and expert-level professional email etiquette.

• Language Skills: Strong command of verbal and written communication in both English and Bengali.

• Interpersonal Attributes: Highly organized, smart, proactive, well-groomed, and capable of maintaining absolute confidentiality with critical executive operations.

• Mobile bill
• Salary Review: Yearly
• Festival Bonus: 2